HVAC Replacement for USCG Station Panama City, Florida
ID: 70Z02925QNEWO0002Type: Combined Synopsis/Solicitation
Overview

Buyer

HOMELAND SECURITY, DEPARTMENT OFUS COAST GUARDBASE NEW ORLEANS(00029)NEW ORLEANS, LA, 70117, USA

NAICS

Plumbing, Heating, and Air-Conditioning Contractors (238220)

PSC

MAINT/REPAIR/REBUILD OF EQUIPMENT- REFRIGERATION, AIR CONDITIONING, AND AIR CIRCULATING EQUIPMENT (J041)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/40c56bed4b5d4307a35855c3d70fa939/view
Timeline
    Description

    The Department of Homeland Security, specifically the U.S. Coast Guard, is seeking qualified small businesses to replace two HVAC units at the Coast Guard Station in Panama City, Florida. The project requires the installation of one 5-ton and one 3.5-ton HVAC unit, adhering to Florida's building codes and ensuring compliance with safety and environmental regulations. This initiative is crucial for maintaining operational efficiency and comfort within the facility. Interested contractors must submit their quotes by 1:00 PM CDT on March 17th, with all work to be completed within 30 calendar days of receiving the notice to proceed. For further inquiries, potential bidders can contact Joel Ivy at joel.s.ivy@uscg.mil or 504-253-4507.

    Files
    Title
    Posted
    Construction Terms and Conditions.pdf
    This government document outlines the specifications for a construction contract, detailing the responsibilities of the contractor and the overall contractual framework. The main requirement is for the contractor to initiate and complete the project within 30 calendar days of receiving a notice to proceed, with specific reference to maintaining diligence throughout the duration of the contract. Key clauses incorporated by reference include procedures for the suspension of work and specific obligations regarding wage rates, labor standards, and equal opportunity compliance. Additionally, it addresses invoicing requirements, mandating the use of the Invoice Processing Platform (IPP) for electronic submission of payment requests, ensuring faster and more efficient transactions. The document also includes a collection of Federal Acquisition Regulation (FAR) clauses that govern contract conditions, specifying compliance for various administrative and labor-related policies. This summary encapsulates a clear operational timeline and requirements crucial for contractors involved in federal projects, showcasing the government's commitment to efficient contract management and regulatory adherence.
    Construction Wage Rates for Bay County FL.pdf
    Questions and Answers 3-5-2025.docx
    The document outlines the requirements for the replacement of two nonfunctioning HVAC units through a government request for proposals (RFP). The contractor is tasked with procuring and installing two new units, specifically one 5-ton and one 3.5-ton unit, with a preference for Carrier or Trane brands. The scope includes the installation of new air handlers as these units function as heat pumps. Minimal modifications are expected for wiring and plumbing during the installation process. The initiative focuses on maintaining the same size and specifications for the new units as the existing ones, ensuring continuity in service. This RFP emphasizes accountability and compliance with established standards in HVAC installation, reflecting the government's commitment to efficient facility management.
    Revision 1 Scope of Work HVAC Sta Panama City.docx
    The document outlines the specifications for replacing HVAC systems at the U.S. Coast Guard Station in Panama City, Florida, under project number 28738497. The contractor must provide and install two new HVAC units, including a 5-ton and a 3.5-ton unit, while adhering to Florida's building codes. Key requirements include qualifications for certified HVAC contractors, disposal of old units, and compliance with safety and environmental regulations. The project is set to be completed within 30 calendar days, with work scheduled from Monday to Friday during specified hours to minimize disruptions to operations. The contractor is also responsible for the protection of the work environment, including managing hazardous waste and ensuring site security, as well as submitting a detailed project schedule and safety plan. Communication with Coast Guard personnel is critical for coordinating site access and observing regulations. The document emphasizes maintaining a clean work area and protects the surrounding environment, ensuring compliance with federal and local laws. Overall, the work aims to modernize the HVAC system while ensuring safety and regulatory adherence throughout the project duration.
    Scope of Work HVAC Sta Panama City.pdf
    The project outlined in the contract specifications entails the replacement of HVAC systems at the United States Coast Guard Station in Panama City, Florida. The scope includes the installation of three new HVAC units, air handlers, and thermostats, along with necessary wiring and plumbing adjustments. Qualified HVAC contractors must adhere to Florida's Building Code and are responsible for disposing of the old units. The project is set to commence in February 2025 and must be completed within 30 calendar days, with work expected during normal hours while minimizing disruption to operations. Safety and environmental compliance are paramount; the contractor must implement a robust safety program to protect personnel and property. Additionally, precautions related to hazardous materials and waste disposal according to RCRA guidelines are mandated. The contractor will manage all utility services, ensure workplace safety, and submit necessary documentation throughout the project. Training for unit personnel regarding equipment operation is also required. This project is significant for maintaining operational readiness at the Coast Guard facility while adhering to strict federal, state, and local regulations.
    SF 1442 - HVAC Sta Panama City.pdf
    The document pertains to a solicitation for construction services related to the installation of three new HVAC units and associated improvements at the U.S. Coast Guard Station in Panama City, Florida. This is a federal RFP, identified as solicitation number 70Z02925QNEWO0002, and is exclusively reserved for small businesses. The contract will be awarded based on a firm-fixed price to the lowest bidder. Bidders must be registered with SAM.gov, and payment and performance bonds are not required. Quotes are to be submitted by 1:00 PM CDT on March 17th to the designated contact, Joel Ivy. The scope of work includes the provision of all labor, materials, and tools necessary to complete the installation in compliance with defined requirements. The NAICS code relevant to this project is 238220, which pertains to plumbing, heating, and air-conditioning contractors. This document serves as an official invitation for bids and outlines the timeline and other critical submission requirements for potential contractors.
    SF 30 Amendment of Solicitation HVAC Sta Panama City - s.pdf
    This document outlines the procedures for acknowledging receipt of an amendment to a solicitation and details modifications to a contract. Offers must recognize the amendment before the specified deadline, which can be done through specific means including completing designated items or via separate communication. Failure to acknowledge may lead to offer rejection. The amendment clarifies that the scope of work involves replacing two HVAC units instead of three. It includes essential instructive elements for contractors, such as the need to provide any changes to previously submitted offers in written form before the deadline. Additionally, it specifies that the contracting officer's signature is not necessary for solicitation amendments, emphasizing the importance of communication and adherence to deadlines in government contracting processes.
    Lifecycle
    Title
    Type
    HVAC Replacement for USCG Station Panama City, Florida
    Currently viewing
    Combined Synopsis/Solicitation
    Similar Opportunities
    STATION SOUTH PADRE ISLAND HVAC UNITS 4,5,6,7 REPAIRS MAIN BUILDING
    Buyer not available
    The Department of Homeland Security, specifically the U.S. Coast Guard, is seeking sealed bids for the repair of HVAC units 4, 5, 6, and 7 at the Station South Padre Island main building in Texas. Contractors are required to conduct a site visit for accurate assessments prior to submitting their proposals, with the contract awarded to the lowest-priced technically acceptable bidder, exclusively set aside for small businesses. The project involves troubleshooting and repairing HVAC systems, ensuring compliance with safety regulations, and completing the work within 90 days of the notice to proceed, with a projected expenditure between $25,000 and $100,000. Interested contractors should contact Jeremy Lundberg at jeremy.l.lundberg@uscg.mil or Susan B. Lawson at susan.b.lawson@uscg.mil for further details.
    HEATING, VENTILATION, AND AIR CONDITIONING (HVAC) SERVICES USCG STA PORT ARANSAS, TX
    Buyer not available
    The Department of Homeland Security, specifically the U.S. Coast Guard, is seeking qualified contractors to provide Heating, Ventilation, and Air Conditioning (HVAC) services at the Coast Guard Station in Port Aransas, Texas. The procurement involves preventive maintenance and emergency service calls to ensure operational efficiency and compliance with industry standards, requiring contractors to develop a Quality Control Plan and respond to service requests within specified timeframes. This contract is particularly significant as it promotes small business participation, being set aside for Women-Owned Small Businesses (WOSB), and includes provisions for sustainability and compliance with federal labor standards. Interested bidders can contact Jeremy Lundberg at jeremy.l.lundberg@uscg.mil or 361-939-0421 for further details, with the contract duration potentially extending up to five years.
    HVAC QUARTERLY PM FOR FLORIDA KEYS MARINE SANCTUAR
    Buyer not available
    The Department of Commerce, through the National Oceanic and Atmospheric Administration (NOAA), is soliciting bids for HVAC quarterly preventative maintenance services for the Florida Keys National Marine Sanctuary in Key West, Florida. The procurement requires contractors to provide labor, equipment, and materials for the maintenance of a closed-loop chilled water system, with a performance period starting April 15, 2025, and extending through a base year and up to four option years. This service is crucial for ensuring the operational efficiency and reliability of HVAC systems within the sanctuary, which plays a vital role in environmental conservation efforts. Interested small businesses must submit their proposals by March 11, 2025, and can contact Michelle Walton at michelle.walton@noaa.gov or 757-605-7411 for further information.
    Various HVAC Units
    Buyer not available
    The General Services Administration (GSA) is seeking qualified vendors to provide various HVAC units, specifically two TRANE packaged units, for the Naval Air Station in Coronado, California. The procurement includes a 3-ton unit and a 5-ton unit, both requiring specific features such as compatibility with existing duct plans, gas heating, and a 208V 3-phase electrical system, emphasizing the need for brand-specific units to ensure operational efficiency and compatibility. This acquisition is crucial for maintaining the facility's climate control systems, as the selected units must meet stringent specifications to avoid costly installation of alternative brands. Interested parties should contact Humayun Kabir at humayun.kabir@gsa.gov or call 347-281-0988 for further details regarding the total small business set-aside opportunity.
    J--FKNMS HVAC UPGRADES: CHILLER #2 AND VFD REPLACEMEN
    Buyer not available
    The Department of Commerce, specifically the National Oceanic and Atmospheric Administration (NOAA), is seeking qualified small businesses to provide HVAC upgrades, including the replacement of Chiller 2 and Variable Frequency Drives (VFDs) at the Nancy Foster Florida Keys Environmental Complex in Key West, Florida. The project aims to address significant failures in the existing HVAC system that pose health and safety risks due to inadequate air conditioning, necessitating the installation of a corrosion-resistant chiller and updated VFDs. This procurement is critical for maintaining operational safety and efficiency at the facility, which serves as an important environmental and visitor center. Interested contractors must submit their quotes electronically by March 14, 2025, and are encouraged to attend a site visit by February 28, 2025; for further inquiries, they can contact Chelsea Vera at chelsea.vera@noaa.gov or by phone at 757-828-6329.
    SXHT 23-1030 Repair HVAC B535
    Buyer not available
    The Department of Defense, specifically the Department of the Air Force, is preparing to solicit bids for the repair of HVAC systems at Patrick Air Force Base in Florida under the project FA2521-25-B-0003. This project entails comprehensive work including the replacement of air handlers, installation of return ducts, evaluation of existing ductwork, and improvements to humidity control, all in compliance with Florida Building Codes and Wing Facility Excellence guidelines. The contract is set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB) and has a projected duration of 274 calendar days, with an estimated construction magnitude between $1 million and $5 million. Interested bidders should note that the Invitation for Bid (IFB) is anticipated to be released around March 18, 2025, but funding is currently unavailable, and no contracts will be awarded until funds are secured. For inquiries, potential bidders can contact Madison Duarte at madison.duarte.1@spaceforce.mil or Patricia A. Bates at patricia.bates@spaceforce.mil.
    Multiple Award Construction Contract (MACC) for Heating, Ventilation, and Air Conditioning (HVAC), Hurlburt Field, FL
    Buyer not available
    The Department of Defense, through the 1st Special Operations Contracting Squadron, is seeking industry interest for a Multiple Award Construction Contract (MACC) focused on Heating, Ventilation, and Air Conditioning (HVAC) services at Hurlburt Field, Florida. The procurement aims to establish an Indefinite Delivery/Indefinite Quantity (IDIQ) contract to support various HVAC repair, alteration, and replacement projects, requiring contractors to provide all necessary personnel, equipment, and materials for a range of construction tasks. This initiative is crucial for maintaining operational efficiency and comfort within military facilities, with the government anticipating the award of up to five contracts under the small business set-aside program. Interested parties must respond by 12:00 pm CST on November 21, 2024, and can direct inquiries to Richard Beaty at richard.beaty.3@us.af.mil or Romeo B. Reyes at romeo.reyes.1@us.af.mil.
    HVAC QUARTERLY PM FOR FLOWER GARDEN BANKS NMS
    Buyer not available
    The Department of Commerce, specifically the National Oceanic and Atmospheric Administration (NOAA), is seeking qualified contractors to provide quarterly preventative maintenance services for HVAC systems at the Flower Garden Banks National Marine Sanctuary in Galveston, TX. The procurement aims to ensure the effective operation of HVAC systems through comprehensive maintenance, which includes both quarterly and monthly tasks, with a focus on technical proficiency and past performance in evaluations. This contract is a total small business set-aside under NAICS code 238220, with a small business size standard of $19 million, and includes a base year from April 1, 2025, to March 31, 2026, along with two optional extension years. Interested contractors must submit their quotes by March 18, 2025, and are encouraged to participate in a site visit to better understand the scope of work; for further inquiries, they can contact Michelle Walton at MICHELLE.WALTON@NOAA.GOV or by phone at 757-605-7411.
    USCG 270' Medium Endurance Cutters COOLERS
    Buyer not available
    The Department of Homeland Security, specifically the U.S. Coast Guard, is seeking sources for the procurement of coolers for the 270' Medium Endurance Cutters. The contract requires the supply of specific components, including a fluid cooler and an oil cooler, from the original equipment manufacturer, Kam Thermal Equipment, ensuring that all parts are new and meet stringent military and commercial standards. These coolers are critical for maintaining the operational capabilities of the Coast Guard's cutter systems, and the contractor must adhere to detailed preservation, packaging, and shipping protocols to protect government property during transit. Interested parties can reach out to Kaity George at kaity.george@uscg.mil or 757-628-4640, or Shaun I. Squyres at Shaun.I.Squyres@uscg.mil or 757-441-7036 for further information.
    HVAC Units (4 ton)
    Buyer not available
    The Department of Defense, specifically the Department of the Army, is seeking bids for the procurement of HVAC units, specifically a 4-ton Bard HVAC system, to be delivered to the McAlester Army Ammunition Plant in Oklahoma. The solicitation includes detailed specifications for the HVAC system components, including a model SG-5W wall mount accessory, and emphasizes the need for compliance with federal procurement standards and technical requirements. This procurement is critical for maintaining efficient climate control systems within military facilities, ensuring operational readiness and comfort. Interested suppliers must submit their bids by 10:00 AM on March 10, 2025, and can direct inquiries to Angela Rouse at angela.m.rouse3.civ@army.mil or by phone at 918-420-7175.