Q301--Unrestricted- Immunohistological Stains Reference Testing for Rocky Mountain Regional VA Medical Center
ID: 36C25925Q0267Type: Presolicitation
AwardedJul 9, 2025
AwardeeNEOGENOMICS LABORATORIES, INC. FORT MYERS 33912 FLK
Award #:36C25925A0037
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OFNETWORK CONTRACT OFFICE 19 (36C259)Greenwood Village, CO, 80111, USA

NAICS

Medical Laboratories (621511)

PSC

MEDICAL- LABORATORY TESTING (Q301)

Original Source

https://sam.gov/opp/d3dbc44d9ff8420d94da7d060d36c560/view
Timeline
    Description

    The Department of Veterans Affairs is seeking proposals for immunohistological stains reference testing services for the Rocky Mountain Regional VA Medical Center. The contractor will be responsible for providing comprehensive laboratory testing services, including in-house testing for malignancies, while adhering to strict turnaround times and maintaining compliance with CLIA and CAP standards. This procurement is crucial for ensuring high-quality healthcare services for veterans, with an estimated contract value of $41.5 million over a five-year period, from July 1, 2025, to June 30, 2030. Interested offerors must submit their proposals electronically by April 18, 2025, and can contact Contract Specialist Karly L Morris at Karly.Morris@va.gov for further information.

    Point(s) of Contact
    KARLY MORRISCONTRACT SPECIALIST
    (303) 712-5733
    Karly.Morris@va.gov
    Files
    Title
    Posted
    36C25925Q0267_1.docx
    The presolicitation notice outlines a requirement for immunohistological stain reference testing services at the Rocky Mountain Regional VA Medical Center (RMRVAMC). The contract, under solicitation number 36C25925Q0267, seeks a contractor capable of delivering a broad range of laboratory tests, including immunohistochemical assays, genetic profiling, and specialized malignancy testing, all on a cost-per-test basis. Responses to the request must be submitted electronically by March 28, 2025, with a vendor inquiry deadline set for March 14, 2025. The Department of Veterans Affairs (VA) emphasizes that the list of required tests is not exhaustive, allowing RMRVAMC the flexibility to request additional services from the contractor. Interested vendors must direct all inquiries to the specified contracting specialist, Karly Morris, to ensure compliance and clarity throughout the bidding process. This notice showcases the VA's efforts to enhance its pathology services and improve care for veterans by utilizing specialized testing capabilities.
    36C25925Q0267.docx
    The document outlines a Request for Proposal (RFP) from the Department of Veterans Affairs for a five-year Blanket Purchase Agreement (BPA) related to laboratory services at the Rocky Mountain Regional VA Medical Center. The contractor is expected to provide various laboratory testing services, including immunohistochemical stains and molecular testing summarizing a wide array of malignancies. Key requirements include performing tests in-house without specimen splitting, maintaining quick turnaround times, and ensuring high accuracy of results. The contractor must be CLIA and CAP certified and adhere to HIPAA compliance standards. The overall estimated award amount for the services is $41.5 million, covering a contract period from July 1, 2025, to June 30, 2030. The proposal encourages collaboration with small businesses, emphasizing opportunities for service-disabled veteran-owned small businesses. Additional documents detail specific technical and pricing requirements for the laboratory services, ensuring all standards are met for quality, reporting, and invoicing processes. This RFP illustrates the government's commitment to providing comprehensive and timely healthcare services to veterans through specialized laboratory testing capabilities.
    36C25925Q0267 0001.docx
    The document pertains to a solicitation from the Rocky Mountain Regional VA Medical Center for immunohistological stains reference testing. An amendment has extended the deadline for offers to April 10, 2025. Important changes in the solicitation include the incorporation of a spreadsheet with CPT codes for required tests and revisions to the Statement of Work. Notably, the "Mammostrat" test has been removed from the test menu, and the authorized limits in the BPA Terms and Conditions have been clarified. The contractor must provide comprehensive testing services without sending specimens to subcontractors, ensuring sample integrity. Defined turnaround times are stipulated for various test reports, ranging from 2-5 days for stains to 7-14 days for molecular testing. In-house testing is required to minimize errors, and contractors must maintain compliance with CLIA and CAP standards. The document emphasizes the critical nature of these laboratory services, which include advanced testing for malignancies, and specifies the accountability and performance metrics expected from the contractor. This solicitation represents the VA's commitment to quality healthcare services for veterans through the provision of specialized laboratory testing.
    36C25925Q0267 0002.docx
    This document is an amendment to Solicitation 36C25925Q0267 issued by the Department of Veterans Affairs, extending the deadline for offers to April 18, 2025, at 16:30 MDT. It specifies that offerors are no longer required to submit Subcontracting Plans for this requirement, as per the amended FAR guidelines. Further instructions provide that quotes must be submitted electronically to designated email addresses, with strict adherence to the format and requirements set forth, including separation of pricing and technical information. Offerors are required to include specific documentation, such as completed forms, technical materials, and references from similar past contracts. All other terms and conditions of the solicitation remain unchanged. The amendment aims to streamline the bidding process and ensure compliance with federal procurement standards while encouraging participation from prospective contractors.
    Attachment A - CPT Codes.xlsx
    The document provides a comprehensive list of medical testing codes, specifically focusing on various cancer-related tests, hemopathology, and solid tumor diagnostics. It organizes multiple CPT codes alongside descriptions of corresponding tests, with numerous entries for immunostains and genetic tests related to cancer. Key tests include KRAS, EGFR, ALK FISH, and BRAF mutations, emphasizing their importance in cancer diagnostics. Other components include hematopathology classifications and combinations of tests for specific cancers like prostate, breast, and lung cancer. The document appears to support federal RFPs, grants, and local proposals, underlining the critical need for precise coding in laboratory services within healthcare, particularly regarding oncology diagnostics. This detailed coding framework aims to streamline reporting and improve access to essential medical tests, facilitating effective treatment pathways.
    Attachment B - Amendment 0001 Questions and Answers.docx
    The document outlines a set of requirements and clarifications for the RMRVAMC related to laboratory testing services. Key aspects include a turnaround time (TAT) for test results and the acceptable formats for reporting. It specifies the expectation for receiving both partial and final results, alongside guidelines for returning patient specimens based on the type of service requested—whether it’s just for staining or includes interpretation. The document explores specific testing protocols, particularly regarding Liquid Biopsy Testing and Cancer Profiles, and distinguishes these from traditional Molecular Genetic Testing. It also requests additional information about the tests, including CPT codes and reporting details, and mentions an extension of the submission deadline for proposals until April 10, 2025. Offerors are permitted to include extra columns in their pricing documentation. Overall, this document serves to clarify procedural expectations and requirements for vendors bidding on laboratory services as part of the broader RFP process.
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