Tractor truck sleeper and trailer 12 month lease
ID: W912PQ26QA002Type: Solicitation
Overview

Buyer

DEPT OF DEFENSEDEPT OF THE ARMYW7NR USPFO ACTIVITY NY ARNGLATHAM, NY, 12110-2224, USA

NAICS

Other Commercial and Industrial Machinery and Equipment Rental and Leasing (532490)

PSC

TRUCKS AND TRUCK TRACTORS, WHEELED (2320)

Set Aside

No Set aside used (NONE)

Original Source

https://sam.gov/workspace/contract/opp/67aa8f923d2b4184b5bf45ea4bd3d4ee/view
Timeline
    Description

    The Department of Defense, specifically the Department of the Army, is seeking qualified vendors to provide a twelve-month lease for a tandem-axle sleeper tractor truck and trailer to support the New York Army National Guard's transportation needs. The procurement requires the vendor to deliver one tandem-axle sleeper truck and one 53-foot aluminum low-profile step deck trailer to Rochester, NY, by January 12, 2026, with an expected usage of approximately 4,000 miles per month. This equipment is crucial for the rapid transport of large equipment across multiple locations within New York State. Interested parties must submit their quotes, including proof of liability insurance and a comprehensive maintenance plan, by January 12, 2026, at 9:00 AM EST, to Meghan Sheridan at meghan.a.sheridan.civ@army.mil. Failure to comply with the mandatory requirements may result in disqualification from the bidding process.

    Files
    Title
    Posted
    SALIENT CHARACTERISTICS OF TRACTOR TRAILER LEASE EQUIPMENT.docx
    The document outlines the salient characteristics for tractor-trailer lease equipment, likely intended for a government Request for Proposal (RFP) or similar procurement. It details the specific requirements for a tandem-axle sleeper tractor truck, including a mattress area of 80x40 inches, minimum interior height of 80 inches, interior width of 83.5 inches, maximum payload capacity of 20,000 pounds per axle, a raised roof sleeper, 80,000 pounds Gross Combined Weight (GCW), a sliding fifth wheel, mini-refrigerator or cooler, microwave heater, and a work surface. Additionally, it specifies requirements for an aluminum 53-foot low-profile deck with ramps, featuring a multi-position tie-down system, center mount gladhands, rear deck height of 40 inches, upper deck height of 49 inches, overall width of 102 inches, overall length of 53 feet, weight capacity of 80,000 pounds distributed and 55,000 pounds concentrated, air ride suspension, aluminum floor deck, and under-deck storage boxes, chains, and binders.
    Solicitation Amendment W912PQ26QA0020002 SF 30.pdf
    Amendment 0002 to RFQ W912PQ26QA002 updates the submission deadline to January 12, 2026, at 9:00 AM EST and clarifies mandatory requirements for offerors. To be considered responsive and technically acceptable, offerors must submit proof of liability insurance, a comprehensive maintenance plan, disclosure of equipment providers and subcontractors, and verifiable contact information for a U.S.-based representative if foreign. Additionally, a signed copy of Amendment 0002 must be included with the quote. Failure to provide any of this information will result in the quote being deemed non-responsive and ineligible for award. The amendment also modifies the
    Solicitation RFQ Amendment1 W912PQ26QA0020001 SF 30.pdf
    Amendment 0001 to Solicitation RFQ W912PQ26QA002 extends the quote due date from December 29, 2025, to January 5, 2026, at 9:00 AM EST. This amendment also provides answers to questions from interested parties regarding the solicitation. Key clarifications include the requirement for an automatic transmission, vendor responsibility for monthly maintenance costs (with the driver bringing the vehicle in), no specific make, model, or year requirements for the tractor and trailer, vendor responsibility for monthly maintenance and insurance, and no vendor responsibility for tolls/EZPASS.
    Solicitation- RFQ - W912PQ26QA002.pdf
    This government solicitation, W912PQ26QA002, issued by W912PQ USPFO ACTIVITY NY ARNG, is for a 12-month lease of tandem-axle sleeper tractor trucks and trailers. The acquisition is unrestricted with a NAICS code of 532490 (Other Commercial and Industrial Machinery and Equipment Rental and Leasing). Key requirements include the contractor providing the leased vehicles, ensuring delivery by January 12, 2026, to CSMS-C, Rochester, NY, and being responsible for transportation costs. The solicitation incorporates various Federal Acquisition Regulation (FAR) and Defense Federal Acquisition Regulation Supplement (DFARS) clauses. Notable clauses cover System for Award Management (SAM) maintenance, Commercial and Government Entity (CAGE) code maintenance, commercial terms and conditions, whistleblower rights, safeguarding covered defense information and cyber incident reporting, and prohibition on covered defense telecommunications equipment. The contractor must comply with unique item identification and valuation requirements for delivered items and is responsible for reporting cyber incidents and maintaining data security. The document emphasizes strict adherence to federal regulations for contractor conduct, data security, and supply chain integrity.
    Lifecycle
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    Type
    Tractor truck sleeper and trailer 12 month lease
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