Base Telephone Service - Niagara Falls ARS Solicitation Amendment 2
ID: FA667025Q0004Type: Combined Synopsis/Solicitation
Overview

Buyer

DEPT OF DEFENSEDEPT OF THE AIR FORCEFA6670 914 AW LGCNIAGARA FALLS, NY, 14304-5000, USA

NAICS

Wired Telecommunications Carriers (517111)

PSC

IT and Telecom - Network: Satellite Communications and Telecom Access Services (DG11)

Set Aside

No Set aside used (NONE)

Original Source

https://sam.gov/opp/782b9f52d4e54d7790d01be613ab769f/view
Timeline
    Description

    The Department of Defense, through the Department of the Air Force, is soliciting proposals for Base Telephone Service at the Niagara Falls Air Reserve Station (NFARS) in New York. The procurement aims to establish a multi-year contract for local and long-distance communication services, transitioning from legacy systems to modern Internet Protocol technology, which is crucial for enhancing communication efficiency and security. Interested vendors must submit their proposals, including a technical capability statement and past performance examples, by July 25, 2025, at 1:00 PM EDT, with all submissions directed to the designated contacts, Danielle Poole and Matthew Crum. The contract will be awarded based on price, technical capability, and past performance, with a firm-fixed-price structure and no set-aside for small businesses.

    Files
    Title
    Posted
    FA667025Q0004.pdf
    The Department of the Air Force issued a solicitation (FA667025Q0004) for the Niagara Falls Air Refueling Station (NFARS) to obtain local and long-distance telephone services over a five-year term (including one base year and four option years). Interested contractors must submit proposals by July 9, 2025, at 1:00 PM EDT. The acquisition is open to all qualified vendors, and submissions should include a detailed quote, a technical capability statement, and examples of past performance. Important stipulations include: only firm-fixed-price offers will be evaluated; contractors must be registered in the System for Award Management (SAM); and the solicitation can be canceled without obligation to reimburse costs incurred by respondents. Evaluation criteria prioritize price, technical capability, and past performance. The requirement emphasizes clear communication services adhering to the Performance Work Statement. Responses are to be submitted solely via email, with inquiries directed to designated points of contact within the Air Force. This solicitation represents a standard practice within government RFP processes, aiming for effective procurement of essential communication services for military operations.
    FA667025Q0004 Amendment 1.pdf
    This amendment to a government solicitation provides clarifications and updates related to a proposal for telecommunication services at specific locations in Niagara Falls, NY. The document addresses several questions from vendors about diversity in service paths, confirmation of service addresses, service termination specifics, site survey requirements, and the allocation of additional Direct Inward Dialing (DID) numbers. Notably, the proposal submission deadline has been extended from July 9, 2025, to July 23, 2025. A mandatory site visit is scheduled for July 15, 2025, requiring interested attendees to submit access information by July 10, 2025. Additionally, the start of service performance has been adjusted to begin within 120 days post-award, rather than on the previously set date of August 1, 2025. The document outlines essential contractual details for prospective vendors, emphasizing the government's intent to procure services while ensuring compliance with specific operational requirements. Overall, this amendment clarifies procedural aspects while allowing potential vendors additional time to prepare and submit their proposals.
    FA667025Q0004 Amendment 2.pdf
    This amendment addresses key questions and answers related to a government solicitation, clarifying specifics for a telecommunications project. It confirms the need for diversity in call paths, establishing that both local and long-distance services will be on a single circuit, which is deemed unacceptable without redundancy. A timeline of five years is anticipated for a new DMARC location, with projections of future usage: approximately 4,500 local minutes, 500 long-distance minutes, and 100 international minutes monthly. The amendment verifies the necessary infrastructure, including 100 SIP trunk channels and 3,100 DID numbers to be ported. Additionally, it specifies the integration requirement with a Cisco Call Manager system. Importantly, the proposal submission deadline has been extended from July 23, 2025, to July 25, 2025, at 1:00 PM EDT, updating all relevant references in the solicitation. This document serves as a critical update to ensure clarity for vendors participating in the RFP process, facilitating informed proposals and compliance with project requirements.
    NFARS Base Phone Service Price List.xlsx
    The NFARS Base Phone Service Proposal outlines pricing details for long-distance and local commercial communication services as specified in the Performance Work Statement (PWS). The proposal includes multiple Contract Line Item Numbers (CLINs) segmented by fiscal years, such as the Base Year and Option Years 1-4. Key components consist of service provision and installation processes as defined in the PWS. Pricing includes a unit price and total amounts across various contract years, denoting a structured approach to potentially multi-year procurement. Overall, the document serves as a pricing framework for government agencies to evaluate offers for communication services under this RFP, emphasizing compliance with federal guidelines and structured financial planning.
    Niagara Falls NY PWS-20250207 SCXP Rev 3.pdf
    The Performance Work Statement (PWS) outlines requirements for upgrading local, long-distance, and commercial communication services at the Niagara Falls Air Refueling Wing's 914th Communications Squadron. Mandated by the Department of Defense's 2023 directive, the transition involves replacing outdated Time-Division Multiplexing (TDM) infrastructures with modern Internet Protocol (IP) systems by March 2025. The contractor will support this upgrade, enabling enhanced telephony services, including porting existing telephone numbers and enhancing call capacity. The scope encompasses installation, maintenance, and ensuring compliance with industry standards. Additionally, the contractor must manage service outages, conduct circuit testing, and provide customer service records and traffic analyses. Safety and environmental protocols are integral, necessitating compliance with local and federal regulations. The contractor's work must be performed within specified timelines, responding to emergency situations, and adhering to quality assurance standards. Regular inspections and audits will evaluate contractor performance, ensuring timely service delivery and operational readiness for the 914th Communications Squadron.
    Niagara Falls NY PWS-20250721.pdf
    The Performance Work Statement (PWS) outlines the requirements for providing local, long-distance, and commercial communication services to the 914th Communications Squadron at Niagara Falls Air Refueling Wing (ARW), NY. This initiative responds to a Department of Defense directive mandating the transition from legacy Time-Division Multiplexing systems to Internet Protocol by March 2025, enhancing communication efficiency and security. The contractor must support the upgrade from analog technology to modern SIP trunks, enabling a specified number of concurrent calls and Direct Inward Dialing numbers. Key responsibilities include installation and maintenance of telecommunication services, compliance with regulatory standards, and addressing service outages based on defined responses for emergencies, serious, and routine issues. The contractor will also conduct traffic analysis and ensure number portability for the services provided. All work must adhere to safety and environmental regulations, including obtaining requisite clearances and handling hazardous materials appropriately. Acceptance of services is contingent on government inspection and adherence to established guidelines. Overall, the document emphasizes the need for effective communication infrastructure modernization at the site with strict oversight and regulatory compliance.
    Lifecycle
    Title
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    Base Telephone Service - Niagara Falls ARS Solicitation
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    Combined Synopsis/Solicitation
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