ATICTS Software
ID: 70Z03825QM0000005Type: Combined Synopsis/Solicitation
Overview

Buyer

HOMELAND SECURITY, DEPARTMENT OFUS COAST GUARDAVIATION LOGISTICS CENTER (ALC)(00038)Elizabeth City, NC, 27909, USA

NAICS

Software Publishers (513210)

PSC

IT AND TELECOM - BUSINESS APPLICATION SOFTWARE (PERPETUAL LICENSE SOFTWARE) (7A21)

Set Aside

8(a) Sole Source (FAR 19.8) (8AN)

Original Source

https://sam.gov/opp/3c46b872e42646cabcf376c59e42151c/view
Timeline
    Description

    The Department of Homeland Security, specifically the U.S. Coast Guard, is seeking to procure the Automated Tool Inventory Control Tracking System (ATICTS) software through a combined synopsis/solicitation. The procurement aims to renew an annual subscription for the ATICTS and D3 multi-value database software, which is critical for managing tools used in the repair and overhaul of Coast Guard aircraft, ensuring operational efficiency. The contract will be awarded on a sole source basis to Data Enterprises of the Northwest, Inc., with a total estimated value of $135,490 for 34 users over a five-year period, including one base year and four option years. Interested vendors must submit their quotations by April 17, 2025, to Denise Davis at Denise.D.Davis@uscg.mil, referencing solicitation number 70Z03825QM0000005.

    Point(s) of Contact
    Denise Davis
    (206) 820-3292
    Denise.D.Davis@uscg.mil
    Files
    Title
    Posted
    1 Synopsis - 25QM0000005.pdf
    The document outlines a solicitation (RFQ No. 70Z03825QM0000005) issued by the United States Coast Guard for ATICTS software, prepared per Federal Acquisition Regulation (FAR) guidelines. It is an unrestricted requirement with the overall contract for firm fixed price to be awarded on a sole source basis to Data Enterprises of the Northwest, Inc., for a one-year base period and four option years. The NAICS code for this acquisition is 513210, relating to software publishing, with a small business size standard of $47 million. Interested firms can submit capability statements or quotations by the deadline of April 17, 2025. The document includes multiple attachments detailing the schedule of services, terms and conditions, instructions to offerors, and justification for limited competition. Communication regarding the solicitation is specified to be conducted via email only, with explicit instructions provided to potential vendors.
    Attachment 1- A0001 Schedule of Services.xlsx
    The document outlines a schedule of services for the renewal of subscriptions to the ATICTS and ROCKET D3 systems over multiple fiscal years, detailing the price and duration for each renewal period. The base period covers one year from October 1, 2025, to September 30, 2026, with subsequent option periods extending yearly through September 30, 2030. Each line item specifies the quantity required, with 34 subscriptions needed for the ROCKET D3 service and 1 for the ATICTS service annually. Vendors are instructed to fill in specific pricing information and may include any additional charges, fees, or discount opportunities. The primary intention of the document is to solicit bids and facilitate the renewal process for these technology subscriptions as part of a federal procurement initiative. Clear communication with a designated contact, Denise Davis, is encouraged for any queries. Overall, the document supports government efforts to maintain essential technological services while adhering to procurement protocols.
    Attachment 1- Schedule of Services.pdf
    This document outlines the schedule of services for a subscription renewal contract involving the ATICTS and ROCKET D3 systems, spanning five years from October 1, 2025, to September 30, 2030. It consists of a base period and four optional periods. Each subscription renewal is estimated for 34 months, though the unit price and estimated amounts are currently marked as $0.00. The file specifies instructions for completing pricing calculations, urging respondents to indicate any additional charges, fees, or discounts they may offer. The document also notes that questions should be directed to a specified contact within the U.S. Coast Guard. This structure indicates a federal request for proposals (RFP), aimed at securing continuous service for critical IT systems, while also leaving open the options for future program extensions. It serves both as a planning framework and a solicitation for competitive pricing from vendors.
    Attachment 2 - Terms and Conditions.pdf
    The document establishes terms and conditions for the ACTICTS Software contract, emphasizing adherence to the Federal Acquisition Regulation (FAR) and Homeland Security Acquisition Regulation (HSAR). It points out that acceptance of the order implies acceptance of these terms, which supersede all previous conditions. Important clauses address compliance requirements regarding whistleblower rights, prohibitions against using specific hardware or software (notably from Kaspersky Lab and certain telecommunications providers), and invoicing instructions for payment processes. Contractors are required to maintain an active status in the System for Award Management (SAM) and follow detailed protocols for invoicing and incident reporting if prohibited items are discovered. It also stresses sustainable practices in procurement, outlining definitions of sustainable products and services, and the compliance obligations for contractors. The document is structured in a way that integrates essential clauses and reiterates flow-down requirements for compliance in subcontracts. Overall, it serves to inform contractors of obligations and conditions that govern their partnership with the federal government, promoting transparency and compliance in federal contracting processes.
    Attachment 3 - Instructions to Offerors.pdf
    The document outlines the Instructions to Offerors for ATICTS Software under solicitation number 70Z03825QM0000005. It provides comprehensive guidelines for bidders, emphasizing compliance with Federal Acquisition Regulation (FAR) provisions, particularly regarding representations and certifications related to telecommunications and responsible contracting. Offerors are required to specify whether they provide or use "covered telecommunications equipment or services," which are prohibited under certain legal statutes. Additionally, it mandates a pricing structure for bids to remain valid for 120 days and requires completion of specific forms associated with the offer. Evaluation for contract awards is designated for sole sourcing to Data Enterprises of the Northwest, Inc., based on determining abilities and reasonable pricing. The document also includes details about various business classifications, compliance with affirmative action, and certifications concerning child labor and environmental responsibility. Overall, it serves as a critical framework for ensuring that contracting processes align with government regulations while promoting fairness and accountability in procurement.
    Attachment 4- Justification for Other than Full and Open Competition.pdf
    The U.S. Coast Guard seeks justification for a purchase under simplified acquisition procedures, specifically for the renewal of an annual subscription to the Automated Tool Inventory Control Tracking System (ATICTS) and D3 multi-value database software. The estimated total value of this procurement is $135,490 for 34 users, covering the period from October 1, 2025, to September 30, 2030, with options for extension. The justification for selecting Data Enterprises of the Northwest, Inc. as the sole source stems from its proprietary rights over the ATICTS software, which is critical for tracking tools used in the repair and overhaul of Coast Guard aircraft. The document highlights that alternatives cannot meet the government’s needs without incurring additional costs or restructuring the existing system. Further, ATICTS is classified as Commercial Off The Shelf (COTS) software, and support is exclusive to Data Enterprises. This procurement aims to ensure continuity in tool management and maintenance, emphasizing the necessity of proprietary technology in operational efficiency for the Coast Guard. The contracting officer will determine a fair price based on prior purchases and available market research.
    Lifecycle
    Title
    Type
    ATICTS Software
    Currently viewing
    Combined Synopsis/Solicitation
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