J041--Outdoor HVAC Units Repair - Tomah VA Medical Center
ID: 36C25225Q0187Type: Presolicitation
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OF252-NETWORK CONTRACT OFFICE 12 (36C252)MILWAUKEE, WI, 53214, USA

NAICS

Plumbing, Heating, and Air-Conditioning Contractors (238220)

PSC

MAINT/REPAIR/REBUILD OF EQUIPMENT- REFRIGERATION, AIR CONDITIONING, AND AIR CIRCULATING EQUIPMENT (J041)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/8d221d2b82ca46b7a529511c874184cb/view
Timeline
    Description

    The Department of Veterans Affairs is seeking qualified contractors to provide repair services for two outdoor HVAC units at the Tomah VA Medical Center in Wisconsin. The project involves replacing the primary compressors and contactors of the units, which have been diagnosed by a Daikin-certified technician. This procurement is crucial for maintaining the facility's climate control systems and is set aside 100% for small businesses under NAICS code 238220, with a total award amount of $19 million. Interested vendors must submit their quotes by March 18, 2025, and are encouraged to attend a site visit on March 6, 2025; inquiries should be directed to Contract Specialist Robert E. Ruska at Robert.Ruska@va.gov.

    Point(s) of Contact
    Robert RuskaContracting Officer
    (414) 844-4800
    Robert.Ruska@va.gov
    Files
    Title
    Posted
    36C25225Q0187_2.docx
    The Tomah VA Medical Center in Wisconsin is seeking HVAC repair services for two outdoor Daikin Heat Pump units. A Daikin-certified technician has diagnosed that both units require the replacement of the primary compressors, and the northern unit specifically needs an inverter compressor and contactor replaced. This presolicitation notice is part of the process guided by the Department of Veterans Affairs, outlining key details such as the contracting office, solicitation number (36C25225Q0187), and a response deadline of March 10, 2025, at 10:00 AM Central Time. The contract is set aside for small businesses (SBA) under product service code J041 and NAICS code 238220. Interested parties should direct inquiries to Contracting Officer Robert Ruska at the specified contact email. This repair project emphasizes the importance of maintaining efficient HVAC systems in a healthcare setting.
    36C25225Q0187.docx
    The Department of Veterans Affairs is seeking market research information regarding HVAC repair services for two outdoor units at the Tomah VA Medical Center in Wisconsin. The Request for Information, designated as Solicitation Number 36C25225Q0187, aims to identify vendors capable of providing labor, materials, travel, and equipment necessary to replace compressors and contactors in the Daikin Heat Pump models REYQ120PBTJ. This Sources Sought Notice is not a request for proposals; instead, it invites interested parties to submit qualifications to inform procurement strategies. Responses must include organizational details and capability statements by January 23, 2025. The government may use this information to set aside the requirement for small businesses or opt for full competition. The notice emphasizes there are no costs involved for submission, and inquiries will not be entertained. This market research serves as a preliminary step for the Department of Veterans Affairs to ensure effective and capable service delivery while adhering to federal procurement regulations.
    36C25225Q0187 0001.docx
    The document pertains to an amendment of a solicitation (36C25225Q0187) issued by the Department of Veterans Affairs' Great Lakes Acquisition Center in Milwaukee. The amendment extends the deadline for offer submissions from March 12, 2025, to March 18, 2025, at 10:00 AM CDT. It addresses inquiries related to the project, particularly the installation and commissioning of a compressor. The amendment confirms that a Wisconsin-licensed HVAC mechanical contractor is permitted to perform the installation, provided a Daikin-certified technician manages the startup and commissioning, aligning with the project's Statement of Work. The importance of adhering to certification standards during the offer submission is underscored. Overall, the document facilitates the procurement process by clarifying requirements and extending timelines to ensure comprehensive participation from potential contractors.
    Monroe County WD 2015-4929 rev 27 dated 12.23.2024.pdf
    Solicitation 36C25225Q0187_1.pdf
    The document outlines a Request for Quote (RFQ) solicitation by the Department of Veterans Affairs to procure repair services for two outdoor HVAC units at the Tomah VA Medical Center. The contractor is required to supply labor, materials, and equipment necessary for the repairs, including the replacement of compressors and contactors. This procurement is set aside 100% for small businesses under NAICS 238220, which pertains to plumbing, heating, and air conditioning contractors, and has a total award amount of $19 million. Key tasks include diagnosing equipment issues, performing repairs, ensuring compliance with local wage determinations, and adhering to VA's regulations concerning site access and contractor conduct. A site visit is strongly encouraged on March 6, 2025, to familiarize interested vendors with the project. Questions must be submitted to the contracting officer by March 10, 2025, to maintain the integrity of the bidding process. The RFQ emphasizes the importance of electronic payments and invoicing, with contractors required to submit electronic invoices through the Tungsten Network. Compliance with federal regulations and safety standards is also mandated, underscoring the VA's commitment to quality service delivery within established guidelines.
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