Preventive Maintenance Program and Work Orders for the High Quality Water (HQW) and Feed Water Facilities Bldg 5229 Yokosuka Japan
ID: N4008425B0414Type: Sources Sought
Overview

Buyer

DEPT OF DEFENSEDEPT OF THE NAVYNAVFACSYSCOM FAR EASTFPO, AP, 96349-0013, USA

NAICS

Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance (811310)

PSC

REPAIR OR ALTERATION OF WATER SUPPLY FACILITIES (Z2NE)

Set Aside

No Set aside used (NONE)
Timeline
    Description

    The Department of Defense, through the Naval Facilities Engineering Command (NAVFAC), is soliciting proposals for a Preventive Maintenance Program and Work Orders for the High Quality Water (HQW) and Feed Water Facilities at the U.S. Commander Fleet Activities Yokosuka (CFAY) in Japan. The contract encompasses both recurring and non-recurring services, requiring the contractor to provide all necessary labor, supervision, management, tools, materials, and equipment to fulfill the outlined services in the Performance Work Statement (PWS). This procurement is critical for maintaining the operational integrity of water supply facilities, ensuring compliance with federal regulations, and addressing both routine and emergency maintenance needs. Interested contractors should contact Ms. Satomi Abe at satomi.abe.ja@fe.navy.mil or by phone at 0468164093 for further information, with a budget range of $2,500 to $500,000 and total potential awards reaching $8.5 million over the contract period from January 1, 2026, to December 31, 2030.

    Files
    Title
    Posted
    The document outlines a "Sources Sought – Contractor Information Form" intended for contractors providing services related to the receiving, disposal, or recycling of incinerated ashes. It requires contractors to submit essential company information such as firm name, address, and details of a point of contact, along with their DUNS and Cage Codes. Additionally, the form requests detailed descriptions of past project experiences, limited to three projects, allowing contractors to demonstrate relevant expertise. Information needed includes project completion percentages, contract types, and whether the contractor acted as a prime or subcontractor. A narrative description of the work performed is also necessary, along with the percentage of work self-performed. This source sought form aims to help the government identify qualified contractors for handling incinerated ash projects, promoting transparency and accountability in the bid evaluation process.
    This government document outlines a price schedule for management (PM) and work order services related to the High Quality Water (HQW) and Feed Water facilities for a contract spanning from January 1, 2026, to December 31, 2030. The schedule includes ten line items consisting of recurring and non-recurring work for five consecutive years, each linked to specific task orders. Notably, each fiscal year includes base periods and option periods, offering services like emergency repairs and routine maintenance, with costs for distinct tasks capped at ¥120,000,000 (NTE - not-to-exceed). Additional details provide breakdowns of service descriptions, quantity estimates, and pricing structures, while highlighting the importance of major repairs that exceed routine maintenance limits. The overall total for recurring and non-recurring prices during the contract period is cumulatively ¥600,000,000, indicating projected fiscal commitments for facility investment services. This document reflects a structured approach to procurement within federal grant management, aligned with the Federal Acquisition Regulation (FAR) guidelines for government contracting.
    The document encompasses the solicitation for a project titled "PMI Service for HQW Facility," referenced as Solicitation No. N4008425B0414, dated July 2016. It primarily serves as a Pre-Bid/Proposal Inquiry Form, which allows prospective bidders to seek clarifications regarding the project. The structure includes a section for references, questions, government responses, and associated details such as submission dates and amendment numbers. However, specific questions and responses are absent from the excerpt provided, indicating that this document is a template for capturing inquiries and responses as they arise during the bidding process. The overall purpose is to facilitate communication between bidders and the government, ensuring clarity and transparency in the procurement process for this particular service project. The careful documentation of inquiries reflects an organized approach to addressing bidder concerns within the framework of federal solicitation processes.
    The document outlines a solicitation for a contract aimed at establishing a Preventive Maintenance Program and Work Orders for the High Quality Water and Feed Water Facilities at the U.S. Commander Fleet Activities Yokosuka, Japan. The contract is categorized under the Women-Owned Small Business (WOSB) program and involves both recurring and non-recurring services. Key details include a requisition number, contractor payment procedures, submission of bids in Japanese Yen, and several specific performance requirements encapsulated in the attached Performance Work Statement. The budget spans a minimum of $2,500 to a maximum of $500,000, with total potential awards reaching $8.5 million. The document mandates compliance with various Federal Acquisition Regulation (FAR) clauses, specifying detailed contracting responsibilities and inspection protocols. The solicitation emphasizes the importance of cybersecurity measures for contractors, requiring adherence to established regulations and handling of Controlled Unclassified Information (CUI). Interested offerors are directed to contact Ms. Satomi Abe for guidance and clarifications on submitted proposals and necessary compliance documentation.
    The Naval Facilities Engineering Systems Command (NAVFAC) Far East is seeking qualified contractors for a preventive maintenance program for the High Quality Water (HQW) and Feed Water Facilities located at Bldg. 5229 in Yokosuka, Japan. This Sources Sought notice, published on June 5, 2025, aims to gather information about potential offerors capable of handling maintenance and repair work to ensure the facilities remain operational. The contract will include both recurring and non-recurring work, emphasizing the need for timely service orders to maintain functionality and minimize breakdowns. Contractors must hold appropriate licenses from the Japanese government and comply with local regulations while performing their duties. The document specifies essential contractor qualifications, including various construction permits and industry standards. Notably, the U.S. government will not grant "United States Official Contractor" status under the U.S.-Japan Status of Forces Agreement for this contract. Interested firms are invited to respond by June 20, 2025, via a Statement of Interest Questionnaire, underscoring the importance of this solicitation in the framework of government procurement and maintenance projects abroad.
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