Fort Simcoe Server Room HVAC
ID: 12441925Q0006Type: Solicitation
Overview

Buyer

AGRICULTURE, DEPARTMENT OFFOREST SERVICEUSDA FOREST SERVICE-SPOC EASTWashington, DC, 202500001, USA

NAICS

Plumbing, Heating, and Air-Conditioning Contractors (238220)

PSC

MAINTENANCE OF OTHER EDUCATIONAL BUILDINGS (Z1CZ)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/e004b1b56d9043c5a4e5d698225d5728/view
Timeline
    Description

    The USDA Forest Service is seeking qualified contractors to install a new HVAC system in the Server Room at the Fort Simcoe Job Corps Civilian Conservation Center located in White Swan, Washington. The project involves providing all labor, materials, and equipment necessary for the installation of a mini-split HVAC system, ensuring compliance with local codes and minimizing disruption to ongoing operations. This procurement is a Total Small Business Set-Aside, emphasizing the government's commitment to supporting small businesses in federal contracting. Interested vendors must submit their quotations by January 17, 2025, with the project scheduled for completion between January 31 and March 17, 2025. For further inquiries, contact Joe Libbey at joe.libbey@usda.gov or Josh Choi at josh.choi@usda.gov.

    Point(s) of Contact
    Joe Libbey
    joe.libbey@usda.gov
    Josh Choi
    josh.choi@usda.gov
    Files
    Title
    Posted
    Attachment 1 - Specifications 24May2023.pdf
    The document outlines the general requirements for installing a new HVAC system in the Student Services server room at the Fort Simcoe Job Corps CCC in White Swan, Washington. Key responsibilities of the contractor include providing all labor, materials, and equipment, ensuring compliance with local codes, and minimizing disruption during ongoing government operations. The work is confined to specific areas, with strict guidelines for site management, material storage, and safety precautions. The HVAC project requires submission of detailed submittals for government approval, including product data, warranties, and construction schedules. The installation involves ductless split systems, which must meet industry standards and efficiency certifications, ensuring reliable temperature control for the server room's operations. Final completion will involve inspections, documentation submission, and cleanup. This document serves as part of a federal RFP and reflects government priorities for efficient infrastructure upgrades while maintaining operational integrity during construction. Overall, it illustrates systematic planning for facility enhancements within government parameters, ensuring adherence to quality and safety standards.
    Attachment 2 - Drawings 23May2023.pdf
    The document outlines the HVAC rehabilitation project for the Server Room at the Fort Simcoe Job Corps Civilian Conservation Center, directed by the United States Department of Agriculture Forest Service. The main objective is to install a mini-split HVAC system, which includes both indoor and outdoor units, to enhance climate control in a designated telecommunications area. The project involves specific measures such as removing a window, patching the wall, establishing electrical connections, and grounding systems. Key components include the installation of a new thermostat, a circuit breaker, and a GFI receptacle for servicing. The document emphasizes that measurements and plans are general guidelines, stressing that the contractor must verify conditions and dimensions on-site for accurate execution and material procurement. Overall, this project illustrates the government's commitment to improving facility infrastructure and ensuring effective operations within the Job Corps program.
    Attachment 3 - Schedule of Items.xlsx
    The document outlines instructions for completing an Independent Government Estimate (IGE) within the context of federal procurement processes. It distinguishes between several types of IGEs: a Stand Alone IGE for unique requirements, a Stand Alone IGE with options for recurring needs, Indefinite Delivery Indefinite Quantity (IDIQ) contracts for ongoing services, and Task Orders for existing contracts. The IGE serves as an independent estimate rather than a simple reiteration of a contractor's quote and should reflect a similar level of detail as pricing requests from contractors. It is crucial for the Contracting Officer (CO) to utilize the IGE to assess the estimated procurement value and applicable thresholds. Post-solicitation, the IGE is compared against contractor bids to validate the pricing and understanding of government needs. Overall, the document emphasizes the importance of accurate and independent estimates in facilitating effective government procurement and ensuring budget integrity.
    Attachment 4 - Wage Determination.pdf
    This document incorporates the General Decision Number WA20240119, pertinent to wage determinations for building construction projects in Yakima County, Washington. Under the Davis-Bacon Act and relevant Executive Orders (14026 and 13658), contractors are required to pay workers specified minimum wage rates based on contract dates, with rates for 2024 set at a minimum of $17.20 or higher for relevant classifications. The document provides detailed wage rates and fringe benefits for various construction roles, such as laborers, electricians, and operators, indicating both union and survey rates. Important sections outline the appeals process for wage determinations, emphasizing participant rights and required documentation for reconsideration appeals. The aim is to ensure fair labor practices in federally funded construction projects while maintaining compliance with federal regulations, thereby protecting worker pay standards and rights in the contracted workforce.
    Attachment 5 - List of Sustainable Products.pdf
    The document outlines guidelines for federal procurement of sustainable products, specifically focusing on biobased and energy-efficient items. It emphasizes that program officials should consider replacing non-biobased products with biobased alternatives when determining contract needs. Relevant market research must be conducted to assess the availability and cost of such products. Furthermore, energy-efficient products, defined as those recognized by ENERGY STAR® or FEMP, must be utilized unless specific exceptions apply. The document also highlights the affirmative procurement of EPA-designated items that use recovered materials, guiding contractors to maximize the use of these products in service and construction contracts, provided they meet competitive pricing and performance requirements. Overall, the emphasis is on promoting environmentally friendly practices within government contracts through sustainable product procurement.
    Attachment 6 -Sever Room Photos.jpg
    SF 30 AMD 0001 12441925Q0006.pdf
    The document outlines an amendment to solicitation number 12441925Q0006 issued by the USDA Forest Service for a project located at the Fort Simcoe Job Corps Civilian Conservation Center in Washington. The amendment is designed to enhance opportunities for vendor engagement by adding site visit dates following vendor feedback. Key details include the server room dimensions, the addition of relevant photographs to the Request for Quotation (RFQ), and the inclusion of FAR Clause 52.236-27 regarding site visits. Two organized site visits are scheduled for December 27 and December 30, 2024, at specified times. During these visits, participants will meet at a specified location, and they are encouraged to inspect the site beforehand. The period of performance for the project is set from January 31 to March 17, 2025. This amendment maintains the original solicitation's terms while allowing for enhanced contractor engagement and compliance with site investigation requirements.
    SF18 RFQ 12441925Q0006.pdf
    The document outlines a Request for Quotations (RFQ) issued by the USDA Forest Service for a construction project aimed at installing a new HVAC system in the Server Room at the Fort Simcoe Job Corps Civilian Conservation Center in Washington State. It emphasizes that this solicitation is a Small Business set-aside and defines the requirements for suppliers to provide quotes by January 17, 2025. The delivery period is set to begin 45 days after award, with the project to be completed between January 31 and March 17, 2025. Key components of the RFQ include instructions on proposal preparation, specifying that vendors must have active registration in the System for Award Management (SAM), submit a price and technical proposal in separate documents, and provide detail on their HVAC units. The award will be granted to the lowest responsible offeror whose proposal meets all specifications, ensuring that costs are reasonable and competitive. The document also details significant clauses regarding labor standards, safety regulations, and insurance requirements essential for compliance in government contracts. This RFQ underscores the government's commitment to procurement from small businesses and ensures adherence to federal contracting regulations throughout the project.
    Lifecycle
    Title
    Type
    Fort Simcoe Server Room HVAC
    Currently viewing
    Solicitation
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