Combined Synopsis Solicitation - 36C78625Q50097 - Tree Removal for Bath & Woodlawn National Cemeteries -- S208
ID: QSE--36C78625Q50097Type: Combined Synopsis/Solicitation
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OFNATIONAL CEMETERY ADMIN (36C786)QUANTICO, VA, 22134, USA

NAICS

Landscaping Services (561730)

PSC

HOUSEKEEPING- LANDSCAPING/GROUNDSKEEPING (S208)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/4ceb93d3446b451281d269430aa2ef9a/view
Timeline
    Description

    The Department of Veterans Affairs is soliciting bids for tree removal and maintenance services at Bath and Woodlawn National Cemeteries in New York, under the combined synopsis/solicitation number 36C78625Q50097. Contractors are required to provide all necessary supervision, labor, equipment, and materials for tree removal, stump grinding, and pruning, with a focus on maintaining the sanctity of these memorial sites. The project emphasizes the importance of adhering to high standards of care and respect for veterans' memorials, with specific requirements for certifications from the International Society of Arboriculture and compliance with the Service Contract Act. Interested contractors must submit their quotations by January 23, 2025, following a mandatory site visit on January 15, 2024, and can direct inquiries to Contracting Officer Sarah Poole at sarah.poole1@va.gov.

    Point(s) of Contact
    Sarah PooleContracting Officer
    sarah.poole1@va.gov
    Files
    Title
    Posted
    36C78625Q50097 0001 - Amendment for Bath_Woodlawn Tree Removal.pdf
    The document outlines an amendment related to a solicitation for services by the Department of Veterans Affairs (VA) National Cemetery Administration. It addresses submitted inquiries from potential contractors regarding certification requirements and responsibilities associated with the project. Key points include the necessity for contractors to have both ISA Certified Arborist and ISA TREE Risk Assessment Qualification (TRAQ) certifications at the time of quotation submission. The awarding process is expected to occur within 30 days after the quotation due date, which is set for January 23, 2025. Noteworthy changes highlighted include the clarification that cemetery staff will handle headstone removal and replacement as needed, and contractors are not tasked with watering sod after application. Additionally, a Certified Arborist must be present during tree work operations. The document serves to establish clear expectations and provide detailed responses to ensure potential bidders are well-informed prior to submitting their quotes while maintaining the original contract framework intact.
    Combined Synopsis Solicitation_36C78625Q50097.pdf
    The Department of Veterans Affairs is soliciting bids for the removal of trees and maintenance services at Bath and Woodlawn National Cemeteries. The Request for Quotation (RFQ) number 36C78625Q50097 outlines the contract's requirements, including tree removal, stump grinding, and deadwood pruning. The work must be executed with reverence and care, respecting the sanctity of the cemeteries, which commemorate military service. Interested contractors must conduct a site visit on January 15, 2024, and complete all work within 180 days of contract award. Pricing must be all-inclusive, covering labor, supervision, and materials as detailed in the provided price schedule. Quoters are required to demonstrate technical qualifications, including certifications from the International Society of Arboriculture and compliance with wage determinations under the Service Contract Act. The contract will be awarded to the lowest priced, technically acceptable quote. Additional considerations include strict adherence to regulations regarding headstone protection and landscaping compliance, alongside maintaining proper conduct and dress standards on site. This solicitation emphasizes high-quality service while preserving the historical integrity of the cemeteries.
    Revised Statement of Work_36C78625Q50097.pdf
    The Bath and Woodlawn National Cemeteries in New York require specialized tree removal, stump grinding, and pruning services to maintain their grounds with the utmost respect and care for veterans' memorials. The project outlines services needed at both cemeteries: six trees must be removed at Bath while 18 trees will undergo deadwood pruning and three additional removals at Woodlawn. All work must adhere to standards set by an ISA Certified Arborist, ensuring no damage occurs to existing gravesites and markers. Precautions include the use of covers for headstones, removal of debris daily, and compliance with utility line regulations. The contracting process emphasizes the need for effective communication with the Contracting Officer’s Representative (COR) and strict adherence to work schedules around burial services. Employee behavior and appearance must reflect reverence for the site, with penalties for non-compliance. The contract spans 180 days, and payment is contingent upon satisfactory completion of services. The document underscores government responsibility for detailed project specifications, ensuring contractors' adherence to high standards while guaranteeing respect for the veterans commemorated in these cemeteries.
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