Kosher Requirement - Various - FY26 2nd Quarter - FDC SeaTac
ID: 15B61126Q00000004Type: Combined Synopsis/Solicitation
Overview

Buyer

JUSTICE, DEPARTMENT OFFEDERAL PRISON SYSTEM / BUREAU OF PRISONSFDC SEATACSEATTLE, WA, 98198, USA

NAICS

All Other Miscellaneous Food Manufacturing (311999)

PSC

SPECIAL DIETARY FOODS AND FOOD SPECIALTY PREPARATIONS (8940)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/workspace/contract/opp/7516d81ef6484041bcc628ccaa1f0802/view
Timeline
    Description

    The U.S. Department of Justice, specifically the Federal Bureau of Prisons at the Federal Detention Center (FDC) SeaTac, is seeking quotes for various kosher food items for the second quarter of Fiscal Year 2026. The procurement includes a range of kosher products such as dressings, cereals, mayonnaise, and tuna, all of which must be certified kosher and delivered by January 15, 2026. This opportunity is set aside for small businesses, emphasizing the importance of compliance with specific delivery and quality standards, including temperature controls for perishable items. Interested vendors must submit their quotes in PDF format to Elizabeth Kramer at ekramer@bop.gov by 12:00 p.m. PST on December 23, 2025, with the anticipated award date around December 29, 2025.

    Point(s) of Contact
    Elizabeth Kramer
    (206) 870-5797
    ekramer@bop.gov
    Files
    Title
    Posted
    15B61126Q00000004 - Attachment A.pdf
    This government Request for Quote (RFQ) from the Federal Bureau of Prisons, FDC Seatac, issued on December 9, 2025, seeks bids for kosher food items for the second quarter of Fiscal Year 2026 (January 1 to March 31, 2026), with delivery by January 15, 2026. The solicitation, set aside for small businesses, includes various kosher products such as dressings, ketchup, cereals, farina, mayonnaise, mustard, oatmeal, sugar substitutes, vegetable juice, bread, pastries, potato chips, tuna, and peanut butter. All individual kosher packages must bear a certification hechsher. The document outlines detailed contract terms and conditions, including clauses on System for Award Management (SAM) maintenance, Commercial and Government Entity (CAGE) code maintenance, basic safeguarding of contractor information systems, and comprehensive contractor privacy requirements, particularly concerning Personally Identifiable Information (PII) and data breach reporting.
    EVALUATION FACTORS AND AWARD INFORMATION - Attachment C.pdf
    This document outlines the evaluation factors and award information for government solicitations, focusing on price, past performance, and technical specifications. Awards prioritize best value, with potential for multiple awards and specific rounding rules for pricing. Key conditions for non-responsive quotes include missing DUN & Bradstreet UEI, invalid SAM registration, failure to provide required information, changes in item specifications, illegible information, conditional offers, or omitted shipping charges. Quotes under the micro-purchase threshold may be passed to the Food Service Department for purchase via government card, and vendors must confirm their ability to accept government purchase card payments for such transactions. Quotes must be submitted legibly via email in PDF format to ekramer@bop.gov; late or non-email submissions without prior approval will not be accepted.
    LOCAL DELIVERY REQUIREMENTS - Attachment B.pdf
    Attachment B outlines the local delivery requirements for federal government contractors, focusing on food service. Deliveries are scheduled Monday-Friday, 7:00 a.m. to 1:00 p.m., with no appointments needed. Orders are 'Fill-or-Kill,' requiring complete delivery within the specified period or cancellation of undelivered items. Contractors must seek prior approval for late deliveries due to excusable delays, as failure to meet schedules or specifications negatively impacts past performance. All deliveries must be palletized unless otherwise arranged, and drivers must assist with unloading. Strict compliance with BOP Menu Specifications is mandatory, with items failing to meet standards, including specific temperature ranges for perishable, canned, and frozen foods, being refused. Religious diet items must bear the Kosher Symbol. Deliveries are subject to a three-day conditional receipt period for inspection and testing. Unacceptable items must be picked up by the vendor within two weeks or will be disposed of. Partial payments are not authorized. Invoicing requires a single submission to SET-BusinessOffice-S@bop.gov, with payments via Electronic Funds Transfer, and small businesses must self-certify their status on all invoices.
    Lifecycle
    Title
    Type
    Kosher Requirement - Various - FY26 2nd Quarter - FDC SeaTac
    Currently viewing
    Combined Synopsis/Solicitation
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