Perform preventive maintenance and inspection service orders for Heating, Ventilation, and Air Conditioning (HVAC) Systems at various locations in the U.S. Commander Fleet Activities Yokosuka (CFAY), JAPAN
ID: N4008425B0409Type: Solicitation
Overview

Buyer

DEPT OF DEFENSEDEPT OF THE NAVYNAVFACSYSCOM FAR EASTFPO, AP, 96349-0013, USA

NAICS

Air-Conditioning and Warm Air Heating Equipment and Commercial and Industrial Refrigeration Equipment Manufacturing (333415)

PSC

MAINTENANCE OF OFFICE BUILDINGS (Z1AA)

Set Aside

Local Area Set-Aside (FAR 26.2) (LAS)

Original Source

https://sam.gov/opp/7277f2665c8048cbb4245890a5490444/view
Timeline
    Description

    The Department of Defense, through NAVFAC Far East, is soliciting proposals for preventive maintenance and inspection services for Heating, Ventilation, and Air Conditioning (HVAC) systems at various U.S. Naval installations in Kanto Plain, Japan. The contract encompasses both recurring and non-recurring work, requiring the contractor to maintain, repair, and implement a preventive maintenance program for HVAC and icemaker systems to ensure optimal functionality and longevity. This procurement is critical for maintaining operational readiness and compliance with safety and environmental standards within military facilities. Interested contractors should contact Satomi Abe at satomi.abe2.ln@us.navy.mil or Ross Yamato at ross.w.yamato.civ@us.navy.mil for further details, with the contract period spanning from April 2025 to March 2030.

    Files
    Title
    Posted
    N4008425B0409_Attachment (1) Performance Work Statement.pdf
    The document outlines an RFP for a Preventive Maintenance Program and Service Orders related to HVAC, Refrigerant, and Icemaker Systems at U.S. Naval Installations in Kanto Plain, Japan. The contract includes both Recurring Work and Non-Recurring Work Items, structured into several contract line items (CLINs) with designated service periods from April 2025 to March 2030. Bidders are required to submit unit prices for these services, adhering to stipulated maximum quantities and guidelines for task orders. The Performance Work Statement details service requirements, management approach, and administrative regulations, including safety protocols, personnel qualifications, and environmental management practices. A Critical concern for the Navy includes adherence to performance-based service acquisition principles, highlighting outcomes, measurable standards, and effective contractor management. The program is comprehensive, ensuring that certified personnel perform tasks related to maintenance, quality inspections, and compliance with security and safety regulations. The RFP emphasizes a collaborative partnership between contractors and the Navy to ensure efficient contract execution, focusing on service quality and operational effectiveness throughout the contract period.
    N4008425B0409_Attachment (2) SOP and J-2000000-13 ELINs.xlsx
    The document outlines a solicitation for a contract concerning the preventive and corrective maintenance of Heating Ventilation Air Conditioning (HVAC) systems, refrigerant systems, and icemakers at U.S. Naval installations in Kanto Plain, Japan. It includes a detailed schedule of prices, categorizing tasks into recurring and non-recurring services across multiple contract periods from 2025 to 2030. The items listed encompass services like emergency repairs, urgent maintenance, and routine preventive maintenance detailed with associated lump sums for each item. Additionally, specifications emphasize the contractor's responsibility to source necessary equipment and perform detailed reports on work completion. The document reflects a structured approach to procurement within federal and military contexts, emphasizing efficient maintenance services in line with governmental standards and operational requirements, showcasing the government's commitment to maintaining critical systems vital for operational readiness.
    N4008425B0409_Attachment (3) PreBid Inquiry Form.xlsx
    The file pertains to the federal solicitation N4008425B0409, which outlines a request for proposals (RFP) related to HVAC system services within a specified project scope. The document includes a pre-bid inquiry section aimed at facilitating communication between the government entity and potential bidders, addressing inquiries about the project. It highlights the importance of HVAC system management and maintenance, emphasizing adherence to standards and guidelines during the procurement process. The timeline suggests that the inquiry forms were active in July 2016, indicating ongoing engagement with vendor participation. Overall, this solicitation is critical for ensuring efficient HVAC services and operational compliance in federal projects, reflecting the government’s commitment to maintaining infrastructure and service quality.
    N4008425B0409.pdf
    The document outlines a Request for Proposal (RFP) from NAVFAC Far East for preventive maintenance services for heating, ventilation, and air conditioning (HVAC) systems at U.S. Naval Installations in the Kanto Plain, Japan. It specifies the scope of work, which includes all labor, materials, and management required for both recurring and non-recurring service orders, according to a detailed Performance Work Statement. The RFP includes several items with associated pricing specified only in Japanese Yen, noting that bids in other currencies will be deemed non-responsive. The procurement encourages participation from small businesses, including service-disabled veteran-owned and women-owned small businesses. Key submission requirements involve adherence to cybersecurity controls, disclosure of covered telecommunications equipment, and compliance with local labor laws. The contract term spans multiple years, broken down into base and option periods for recurring and non-recurring tasks, with defined delivery timelines and payment arrangements. The document’s structure follows standard RFP requirements, incorporating clauses and representations relevant to federal contracting, thereby ensuring alignment with statutory and regulatory frameworks governing federal procurements.
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