PREVENTIVE MAINTENANCE, REPAIR, CLEANING, AND DISPOSAL SERVICES FOR EXHAUST HOODS AND DUCTS, HOOD WASHING SYSTEMS, GREASE TRAPS, AND OIL WATER SEPARATOR AT VARIOUS LOCATIONS AT U.S. COMMANDER FLEET ACTIVITIES YOKOSUKA (CFAY), JAPAN
ID: N4008424B0409Type: Solicitation
Overview

Buyer

DEPT OF DEFENSEDEPT OF THE NAVYNAVFACSYSCOM FAR EASTFPO, AP, 96349-0013, USA

NAICS

Other Services to Buildings and Dwellings (561790)

PSC

MAINT/REPAIR/REBUILD OF EQUIPMENT- FURNACE, STEAM PLANT, AND DRYING EQUIPMENT; NUCLEAR REACTORS (J044)

Original Source

https://sam.gov/opp/090dfea6bc2446d7b0124676aebcbfdc/view
Timeline
    Description

    The Department of Defense, through the Naval Facilities Engineering Command (NAVFAC) Far East, is seeking proposals for preventive maintenance, repair, cleaning, and disposal services for exhaust hoods and ducts, grease traps, and oil-water separators at various locations within the U.S. Commander Fleet Activities Yokosuka (CFAY), Japan. The contractor will be responsible for providing all necessary labor, materials, and management to ensure these systems are fully functional and compliant with local regulations, including obtaining the required licenses for waste disposal as mandated by Japanese authorities. This procurement is critical for maintaining operational efficiency and safety standards at the naval base, with the initial contract period anticipated from February 1, 2025, to January 31, 2026, and options for additional periods. Interested parties must submit their proposals by 10:30 AM on October 31, 2024, and can contact Sakiko Marterosario at sakiko.marterosario.ln@us.navy.mil or 046-816-9427 for further information.

    Files
    Title
    Posted
    AcceptableID.pdf
    The document outlines the identification requirements for guests to obtain a One Day Guest Pass in Japan. It specifies acceptable forms of identification, including the Basic Resident Registration Card, Japanese Driver’s License, Japan/Foreign Passport (with a valid visa for non-Japanese), and Resident Card (also requiring a valid visa and expiration date). Notably, minors under 12 years old are exempt from ID requirements, while students aged 13 to 18 may use their school IDs, which should be of Japanese origin and require parental supervision after 5 PM. The document further provides details on supplementary documentation for Japanese Driver’s Licenses, emphasizing the need for validity until the license expiration. Additionally, the My Number Card is highlighted as a proper ID exclusively for Japanese nationals. The emphasis on ID verification and strict guidelines reflects the government's intent to maintain security and regulatory compliance for guest access. Overall, the document serves as a procedural guide for guest identification, ensuring proper adherence to laws regarding guest pass access.
    N4008424B0409_Attachment (1) SOW.pdf
    This government document details the specifications and requirements for a Performance Work Statement (PWS) associated with a contract for providing preventive maintenance (PM) services for exhaust systems, grease traps, and oil-water separators at Commander Navy Region Japan. It outlines the Contract Line Items (CLINs), including the recurring and non-recurring items for different option periods over one year. Key sections highlight pricing methodologies, maximum quantities, and management protocols, indicating that the unit prices must prevail in cases of discrepancies with total amounts. The contractor is responsible for all services, including labor, management, and equipment necessary to fulfill contract obligations. Additionally, the document specifies the contractor's obligations on environmental compliance, safety standards, and personnel qualifications, ensuring a structured approach to performance-based service acquisition. The established performance objectives, quality management systems, and detailed administrative requirements aim to ensure adherence to Navy standards and efficient contract execution, emphasizing collaboration and transparency with government stakeholders throughout the contract execution process.
    N4008424B0409_Attachment (2) SOP and J-0200000-13 ELINs.xlsx
    The document is a federal Request for Proposal (RFP) related to facility maintenance services for exhaust hoods, ducts, grease traps, and oil-water separators spanning from February 2025 to January 2030. It outlines a pricing schedule for recurring and non-recurring services across multiple periods, including base and option years. Each item includes task descriptions, quantities, and specified timelines, emphasizing the need for preventive maintenance program services and task order-based unit pricing. A detailed breakdown includes emergency, urgent, and routine work, alongside specific services for waste management. The pricing structure requires contractors to negotiate unit prices for labor and materials per task order. Each section emphasizes adherence to federal guidelines and standards in facility operations, with a focus on health and safety regulations. The document's comprehensive schedule of service types and requirements is essential for maintaining operational efficiency and compliance in government facilities, highlighting the importance of detailed service contracts in public procurement.
    N4008424B0409_Attachment (3) PreBid Inquiry Form.xlsx
    The solicitation identified as N4008424B0409 pertains to the Maintenance and Repair Service for Exhaust Hoods and Ducts, Grease Traps, and Oil Water Separators at Yokosuka. This document serves as a Pre-Bid/Proposal Inquiry Form issued in July 2016. Its primary goal is to provide clarity and additional information regarding the maintenance and repair requirements for various kitchen and waste management systems involved in the project. The structure of the document includes references to specific questions submitted by potential bidders, along with government responses to those inquiries. This RFP aims to ensure that interested contractors are well-informed about project expectations and technical requirements, fostering a transparent bidding process. Overall, it reflects the government's commitment to maintaining high standards for safety and operational efficiency in facilities, particularly those tied to food service and waste management.
    N4008424B0409-0001.pdf
    This document is an amendment to a solicitation for preventive maintenance, repair, cleaning, and disposal services for exhaust hoods and ducts, greasy traps, and oil-water separators at various locations at the U.S. Commander Fleet Activities Yokosuka (CFAY), Japan. It specifies changes to the time schedule and location for a site visit, moving it from October 9, 2024, at 10:00 am in front of Bldg. 1557 Galley to October 9, 2024, at 1:30 pm in front of Bldg. 4856 Recycle Yard, also at Yokosuka Naval Base. The amendment requires that offerors acknowledge receipt of this change, which may impact the bidding process if not properly addressed. The document underscores the solicitation's ongoing terms while detailing the necessary administrative adjustments. As part of federal procurement, this RFP plays a critical role in ensuring maintenance services meet operational standards at the naval base, reflecting the government's commitment to facility upkeep and compliance with relevant regulations.
    N4008424B0409.pdf
    The document outlines a Request for Proposal (RFP) for preventive maintenance, repair, cleaning, and disposal services for exhaust hoods and ducts, hood washing systems, grease traps, and oil-water separators at various locations within the U.S. Commander Fleet Activities Yokosuka (CFAY), Japan. The solicitation number is N4008424B0409, with the proposal due by 10:30 AM on October 31, 2024. The contractor is required to provide all necessary labor, materials, and management to perform both recurring and non-recurring services, as specified in the Performance Work Statement (PWS). Bids must be priced in Japanese Yen, although the award will be expressed in U.S. dollars for administrative purposes. The period of performance for the initial contract is anticipated to be from February 1, 2025, to January 31, 2026, with options for additional periods noted. The solicitation incorporates various Federal Acquisition Regulation (FAR) clauses relevant to commercial items and underscores the importance of safeguarding sensitive information, adherence to labor laws, and compliance with environmental regulations. Interested parties must comply with the provided terms and the attached clauses, emphasizing the requirement for security and regulatory measures in federal contracting contexts.
    Similar Opportunities
    Kitchen Exhaust System Cleaning, Minor Inspection and Parts Replacement Services at U.S. MARINE CORPS AIR STATION IWAKUNI, JAPAN
    Active
    Dept Of Defense
    Presolicitation notice: DEPT OF DEFENSE, DEPT OF THE NAVY is seeking Kitchen Exhaust System Cleaning, Minor Inspection and Parts Replacement Services at U.S. MARINE CORPS AIR STATION IWAKUNI, JAPAN. This service is typically used for maintaining and repairing the kitchen exhaust system at the air station. The anticipated contract type is a performance-based, Firm Fixed Priced contract, Recurring Work Items. The contract period will be for a Basic Period of 12 months and one 12-month Option Period with a planned start date of 01 November 2019. This solicitation is intended only for local sources registered to conduct business in Japan. Bidders must be registered in the System for Award Management (SAM) database to be eligible for award. The planned solicitation issuing date is on or about 30 Aug 2019. Interested contractors can view and download the solicitation from the Federal Business Opportunities (FBO) website at https://www.FBO.gov. Interested firms are requested to provide capability statements including company name, DUNS Number and CAGE Code, mailing address, and point of contact information. Capabilities statement should be submitted via email to Reiko Nishimoto at reiko.nishimoto.ja@usmc.mil.
    DELIVERY, RENTAL AND OPERATOR SERVICES FOR BASE SUPPORT VEHICLES AND EQUIPMENT (BSVE) IN THE U.S. COMMANDER FLEET ACTIVITIES YOKOSUKA (CFAY), JAPAN BY 100% NON-RECURRING WORK ITEMS CONTRACT (U.S.NAVAL INSTALLATIONS IN KANTO PLAIN).
    Active
    Dept Of Defense
    The Department of Defense, through the Naval Facilities Engineering Command Far East (NAVFAC FE), is seeking bids for an Indefinite Delivery Indefinite Quantity (IDIQ) contract for Delivery, Rental, and Operator Services for Base Support Vehicles and Equipment (BSVE) at the U.S. Commander Fleet Activities Yokosuka (CFAY) in Japan. This contract will cover a five-year period and requires contractors to provide all necessary labor, supervision, and materials, with a minimum guarantee of 2,800,000 JPY for the first year. The services are critical for maintaining operational efficiency and logistics support for U.S. Naval operations in the Kanto Plain area. Interested contractors must submit their proposals by October 18, 2024, and can direct inquiries to Ryouhei Shindo at Ryouhei.Shindo.LN@us.navy.mil or by phone at 315-243-7513.
    99--Oil Water Separator Maintenance and Used Oil Collection and Disposal Marine Corps Installations Okinawa, Japan
    Active
    Dept Of Defense
    Sources Sought DEPT OF DEFENSE DEPT OF THE NAVY is seeking potential contractors for market research purposes and to determine if commercial sources are available for Oil Water Separator Maintenance and Used Oil Collection and Disposal at Marine Corps Installations Okinawa, Japan. The contractor will provide services such as service orders, repair/restoration, inspection, testing and certification, and preventative maintenance for Oil Water Separator Systems at various locations in Okinawa, Japan. The anticipated contract duration is one base year with the possibility of four 1-year option periods. Interested firms capable of providing the requested services should submit a brief capabilities statement package by 28 September 2018.
    N40084 MAINTENANCE AND CONTROL OF WATER QUALITY FOR TRAINING POOLS AND OTHER WATER FACILITY AT THE U.S. NAVAL AIR FACILITY, ATSUGI, JAPAN
    Active
    Dept Of Defense
    The Department of Defense, through the Naval Facilities Engineering Systems Command (NAVFAC), is soliciting proposals for the maintenance and control of water quality for training pools and other water facilities at the U.S. Naval Air Facility in Atsugi, Japan. The contract encompasses all labor, management, supervision, tools, materials, and equipment necessary for the maintenance, repair, and alteration of swimming pool water treatment systems, with a focus on both recurring and non-recurring services. This procurement is critical for ensuring the safety and operational readiness of military training environments, emphasizing compliance with Japanese laws and U.S. Government regulations. Interested contractors should contact Midori Otomo at midori.otomo.ln@us.navy.mil or Chito Bong Carabeo at chitobong.f.carabeo.civ@us.navy.mil for further details, with proposals due following the scheduled site visit on October 17, 2024.
    99 CES Hoods and Ducts
    Active
    Dept Of Defense
    The Department of Defense, specifically the Department of the Air Force, is soliciting proposals for exhaust system cleaning services at Nellis Air Force Base (AFB) under the title "99 CES Hoods and Ducts." The contractor will be responsible for providing all necessary personnel, equipment, and materials to perform comprehensive cleaning of exhaust ducts, fans, and related equipment at various food service facilities, ensuring compliance with safety standards and regulations. This procurement is crucial for maintaining safe exhaust systems that prevent fire hazards, reflecting the government's commitment to safety and operational efficiency at Nellis AFB. Proposals are due by October 7, 2024, at 12:00 PM PDT, and interested parties should contact Tiffany Jones at tiffany.jones.33@us.af.mil or Rachel Tilley at rachel.tilley.1@us.af.mil for further information.
    S--Maintenance and Inspection of HVAC Systems, Hangar, Aboveground Storage Tanks and Underground Storage Tanks for the U.S. Naval Air Facility Atsugi, Japan
    Active
    Dept Of Defense
    Presolicitation DEPT OF DEFENSE DEPT OF THE NAVY is seeking maintenance and inspection services for HVAC systems, hangars, aboveground storage tanks, and underground storage tanks at the U.S. Naval Air Facility, Atsugi, Japan. The services include maintenance, inspection, and repair of HVAC systems, refrigeration, biocidal treatment devices, and other HVAC related equipment at various locations. Additionally, maintenance, inspection, and repair services for hangars at various locations, as well as inspection, testing, and certification for aboveground storage tanks (AST) and underground storage tanks (UST) at various locations are required. Contractors must be authorized to operate in Japan and comply with all laws and regulations. The award will be given to the lowest priced, technically acceptable offer. Interested offerors can access the solicitation on the Asia Navy Electronic Business Opportunities (AsiaNECO) website. Registration with the System for Award Management (SAM) is required to receive a government contract award.
    Environmental Testing Services Contract at Various U.S. Navy, Marine Corps, Army and Air Bases and Facilities throughout NAVFAC Far East Area of Responsibility
    Active
    Dept Of Defense
    The Department of Defense, through the Naval Facilities Engineering Systems Command Far East, is soliciting proposals for Environmental Testing Services at various U.S. Navy, Marine Corps, Army, and Air Force bases within the NAVFAC Far East area of responsibility. The contract aims to ensure compliance with federal environmental regulations and address potential hazards at military installations, emphasizing the importance of thorough environmental assessments and testing. Interested contractors should note that the proposal due date has been amended to October 18, 2024, at 2:30 PM Japan Standard Time, and inquiries must be submitted by the original deadline. For further information, potential offerors can contact Yuka Kondo at yuka.kondo.ln@us.navy.mil or Ross Yamato at ross.w.yamato.civ@us.navy.mil.
    Maintenance For Fire Protection Systems, Intrusion Detection Systems, And Various Electrical And Communication Systems at Naval Air Facility (NAF) Atsugi
    Active
    Dept Of Defense
    The Department of Defense, through the Naval Facilities Engineering Systems Command Far East, is soliciting proposals for maintenance services related to fire protection systems, intrusion detection systems, and various electrical and communication systems at Naval Air Facility (NAF) Atsugi in Japan. The procurement involves an Indefinite-Delivery/Indefinite-Quantity (IDIQ) contract with a base period of one year and seven optional one-year extensions, emphasizing the importance of maintaining operational readiness and safety at the facility. Offerors will be evaluated based on price and technical merit, including their experience, safety management systems, and past performance on similar contracts. Interested parties should direct inquiries to Amanda Jo or Ross Yamato, with proposals due by the specified deadlines outlined in the solicitation documents.
    Sources Sought Notice for USS Aircraft Carriers, Nuclear Propulsion (CVN) Ship Repair, Maintenance, Modernization, and Overhaul at Yokosuka, Japan
    Active
    Dept Of Defense
    The Department of Defense, through the Naval Supply Systems Command (NAVSUP) Fleet Logistics Center Yokosuka, is seeking qualified contractors for the maintenance, repair, modernization, and overhaul of U.S. Navy nuclear-powered aircraft carriers at Yokosuka, Japan. The procurement focuses on both scheduled non-dry-docking maintenance and unscheduled repair activities, which will be conducted at Berth 12 over a five-year period from May 2026 to May 2031, under a Firm-Fixed-Price Indefinite Delivery Indefinite Quantity (IDIQ) contract. This opportunity is critical for ensuring the operational readiness and safety of the Navy's fleet, requiring contractors to demonstrate significant experience in complex ship repair tasks, including structural repairs and system testing. Interested companies must submit their qualifications, capability statements, and relevant project experience by October 30, 2024, to the designated contacts, Gil Lopez and Peter Arrieta, via email.
    Movement and Maintenance of Government Furniture and Appliances at Naval Air Facility (NAF) Atsugi
    Active
    Dept Of Defense
    The Department of Defense, through the Department of the Air Force, is soliciting proposals for the movement and maintenance of government furniture and appliances at the U.S. Naval Air Facility (NAF) Atsugi, Japan. The contractor will be responsible for providing all necessary personnel, equipment, and services to ensure the efficient transport, cleaning, and maintenance of government-issued items, adhering to both contract specifications and Japanese laws. This initiative is crucial for maintaining operational efficiency and supporting military personnel and their families by ensuring that government housing is well-equipped and functional. Interested contractors must submit their proposals by October 7, 2024, and can direct inquiries to Kenji Urasaki at kenji.urasaki.jp@us.af.mil or Ken Sato at ken.sato.jp@us.af.mil, with the contract value ranging from JPY 100,000 to JPY 400,000,000 over a five-year period.