PKA - Secondary CrashNet System - McConnell AFB
ID: F2Z3134101AC01Type: Solicitation
Overview

Buyer

DEPT OF DEFENSEDEPT OF THE AIR FORCEFA4621 22 CONS PKMCCONNELL AFB, KS, 67221-3702, USA

NAICS

Other Computer Related Services (541519)

PSC

IT AND TELECOM - NETWORK: DIGITAL NETWORK PRODUCTS (HARDWARE AND PERPETUAL LICENSE SOFTWARE) (7G21)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/e547d5a8a91f452f9477fabd9fe67080/view
Timeline
    Description

    The U.S. Air Force seeks to enhance its crash response capabilities and upgrade its Secondary CrashNet System (SCN) at McConnell AFB, Kansas. This standalone mass notification platform is critical for flying missions and requires a reliable and proprietary solution, the ConsortAlert system manufactured by Forum Communications.

    The scope of work involves procuring and installing this system, including delivering, configuring, and testing the equipment, as well as providing user training. Key tasks also include developing a comprehensive installation plan and cutover strategy within a strict 90-day timeline. Contractors must deliver specified communication hardware and software, conduct a pre-project survey, and ensure adherence to strict safety and environmental regulations. The project requires precise coordination with government representatives and certification of installation personnel.

    The Air Force seeks women-owned small businesses for this effort, with a focus on timely delivery and firm-fixed pricing. The contract, valued between $220,000 and $350,000, is up for grabs among vendors who can meet the strict timelines and deliver a seamless upgrade. The Air Force will evaluate vendors based on their ability to meet the price, timeline, and performance requirements, with past performance and technical approach also considered.

    Offers are due by July 8, 2024, and the winning vendor will be announced on July 14, 2024. Potential vendors should clarify the number and type of telephones and initiating consoles required in each building, as specified in the solicitation documents. For more details, contact 2d Lt Victoria Longava at victoria.longava.1@us.af.mil or TSgt Wesley Neaves at wesley.neaves@us.af.mil.

    Point(s) of Contact
    2d Lt Victoria Longava
    (316) 759-5401
    victoria.longava.1@us.af.mil
    TSgt Wesley Neaves
    (316) 759-4518
    wesley.neaves@us.af.mil
    Files
    Title
    Posted
    Amendment 1 - Solicitation - FA462124Q0038.pdf
    The government seeks women-owned small businesses to procure and deliver various crash upgrade solutions. This includes developing an installation plan, delivering CrashNet systems, drop phones, and providing installation, inspection, and testing services. The focus is on obtaining a comprehensive upgrade to enhance crash response capabilities. Key requirements specify a firm-fixed pricing structure and strict delivery timelines. The installation plan and cutover strategy must be delivered within 90 days of award receipt, while other items, such as the CrashNet system and drop phones, have identical 90-day delivery schedules. Vendors must submit quotes electronically, adhering to WAWF payment instructions. Critical dates include the offer due date, with submissions expected within 4 weeks of the solicitation issue date. The government will evaluate quotes based on price and other factors, with the award decision expected shortly after the submission deadline.
    FA462124Q0038 - Attachment 1 - SOW 25 July 24 Rev 1.pdf
    The Air Force seeks a contractor to engineer, furnish, and install a Secondary Crash Network (SCN) upgrade for communication across multiple locations at McConnell AFB. The goal is to enhance inter-building connectivity and establish a standalone mass notification system, ensuring seamless communication during critical operations. This involves installing Forum Communications equipment, including initiator consoles, phones, and voice recorders, in designated buildings. The contractor must certify their personnel for installing this specialized equipment. Key tasks involve conducting a pre-project survey, installing SCN core equipment, and configuring it for seamless operation and accessibility across different locations. Contractors must also provide a detailed installation plan, conduct comprehensive testing, and offer operational training for Government personnel. The work is to be completed within a 90-day period. Important dates include a final walk-through prior to acceptance, which should be scheduled at least five days before the end of the project. Evaluation criteria will likely emphasize the contractor's expertise in installing and configuring specialized communication systems, their approach to minimizing downtime during the transition, and the quality of the provided materials and services.
    FA462124Q0038 - Attachment 1 - SOW dated 11 Jun 24.pdf
    The Air Force seeks a contractor to engineer, furnish, and install a Secondary Crash Network (SCN) upgrade for communication across multiple locations at McConnell AFB. The primary objective is to enhance voice communication, enabling real-time connectivity among various base missions. The SCN must support up to 32 users and integrate voice recorders for console conversations. Contractors are required to provide all necessary equipment and expertise for seamless installation, including Forum Communications hardware, software, and fiber optic modems. The SCN core equipment will be installed in Building 739, with initiator consoles in Buildings 1112 and 1170, connected via the base's fiber optic network. Detailed technical specifications and building layouts are provided for precise installation and configuration. The project entails precise coordination with government representatives and adherence to strict safety and environmental regulations. Contractors must submit a detailed installation plan, including a milestone schedule. Hands-on training for government personnel and a comprehensive cutover plan are also mandated. This project is to be completed within a 90-day period, with strict adherence to the provided Statement of Work (SOW). Evaluation of proposals will consider factors such as warranty length and quality assurance measures.
    FA462124Q0038 - Attachment 2 - BNJ dated 26 Jun 24.pdf
    The U.S. Air Force seeks to upgrade its Secondary CrashNet System (SCN), a standalone mass notification platform critical for McConnell AFB flying missions. The goal is to procure the ConsortAlert system, manufactured by Forum Communications. This brand-name solution is required due to its unique ability to operate independently of the base network, ensuring reliability during network outages. The contract, worth an estimated $220,000 to $350,000, entails delivery, installation, testing, and user training along with a five-year warranty. Given the market dynamics and the system's proprietary nature, the acquisition is justified as a single-source procurement. Offers for this firm-fixed-price contract are due by July 8, 2024, with award anticipated on July 14, 2024.
    McConnell SCN SOW 11 June 24.pdf
    Solicitation - FA462124Q0038.pdf
    The government seeks women-owned small businesses to provide various services and deliver specific equipment for military purposes through multiple line items. The primary objective is to obtain an installation plan, including a cutover plan, with associated services like delivery, installation, inspection, and training. This involves delivering a CrashNet system, drop phones, and associated equipment, with installation and testing services. The focus is on creating a detailed plan and ensuring successful system implementation. Key services required include developing an installation plan, cutover strategy, and training, with specific emphasis on timely delivery and adherence to acceptance criteria. The contract, valued at an estimated $[redacted], is firm-fixed-price. Itemization reveals quantities and specific equipment, such as a CrashNet system (1 lot) and 24 drop phones. The SOW emphasizes timely delivery within a 90-day period. Contractors must comply with numerous FAR and DFARS clauses, incorporating provisions on payment, labor laws, and security. Critical dates include the offer due date of [redacted]. Awards will be based on a combination of price and other factors, including past performance, technical approach, and key personnel.
    Solicitation FA462124Q0038 Questions Answers.pdf
    The government agency seeks clarification on the scope and requirements for communications equipment installation and support across multiple locations. The emphasis is on specifying the number and type of telephones and initiating consoles required in each building, ensuring a coherent understanding of the project scope. Table 1, mentioned in the file, has been updated to reflect the clarified requirements. It details the locations and quantities of 17 phones, including five initiating consoles, and an additional seven spare phones. The four main initiator consoles are in buildings 1112, 1170, 72, and 1, each with specific PTT phone configurations. The "Drop" column in Table 1 will be updated to include FGE FODP fiber connector details. Some installations may require the contractor to provide shelves for equipment, but this will be determined during site surveys. The preferred warranty period is five years, aligning with the remote technical support commitment. The updated Scope of Work (SOW) provides these clarifications, ensuring potential vendors can submit accurate proposals. Vendors will need to EFI&T the specified communication hardware and software, with the project's preferred timeline and evaluation criteria likely to be provided in a subsequent file.
    Sources Sought - CrashNet.pdf
    Lifecycle
    Title
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    PKA - Secondary CrashNet System - McConnell AFB
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    Solicitation
    PKA - Secondary CrashNet - McConnell AFB
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