The VA Pittsburgh Healthcare System is issuing a Presolicitation Notice for the procurement of A-Dec Dental Chairs and Accessories, targeting the facility situated at H. J. Heinz Campus, Pittsburgh, PA. This announcement serves to inform that the full solicitation will be available on the Contract Opportunities website around January 24th, 2025. The solicitation is set aside for small businesses, with the relevant NAICS code being 339114, which pertains to Dental Equipment and Supplies Manufacturing. Interested vendors must monitor the website for updates regarding the solicitation and are responsible for retrieving all relevant documents and amendments. Questions regarding the procurement must be submitted in writing to the designated Contracting Officer, Keri Hester, at keri.hester1@va.gov. The notice specifies that it does not commit the government to award a contract or incur costs for proposals prior to the official solicitation. Vendors must be registered in the System for Award Management (SAM) before any award can be made, emphasizing compliance with federal procurement regulations. This notice highlights the VA's intent to enhance dental care capabilities while adhering to guideline requirements for small business participation.

The government file is centered on a solicitation for the procurement of dental chairs and accessories by the Department of Veterans Affairs, specifically through the Pittsburgh VA Healthcare System. Issued by Keri Hester, the request emphasizes complying with several regulations and contracting clauses. Notably, it is a competitive, unrestricted solicitation, encouraging small business participation, particularly from service-disabled veteran-owned firms. The document outlines essential requirements for bidders, including submitting proposals via email, the necessity of complete pricing, and an authorization letter from the Original Equipment Manufacturer (OEM). Submission compliance is critical, with provisions for evaluating the lowest-priced, technically acceptable bids emphasized. The delivery schedule stipulates shipments to the VA Medical Center in Pittsburgh, ensuring that goods arrive at the designated location. Additional administrative details include payment by electronic funds transfer, emphasizing the requirements for invoicing and compliance with specific federal guidelines. The solicitation also integrates numerous contract clauses to maintain legal integrity and operational transparency throughout the procurement process. Overall, the document represents a structured effort by a federal agency to acquire necessary medical equipment while adhering to established procurement practices and regulatory frameworks.

This document is an amendment to a solicitation issued by the Department of Veterans Affairs (VA) Network Contracting Office 4. The primary purpose of the amendment is to provide the Service of Protest Address, which was inadvertently omitted from Provision 52.233-2 in the original solicitation. This address is crucial for offerors/bidders to properly submit protests regarding the contracting process. The specified address is directed to Keri Hester, the Contracting Officer, at the Network Contracting Office in Pittsburgh, PA. The amendment emphasizes that all other terms and conditions from the original solicitation remain unchanged and in full effect. Offerors are instructed to acknowledge receipt of this amendment in accordance with the defined criteria, ensuring compliance with federal procurement processes. The document underlines the importance of transparency and clarity in government contracting, safeguarding the rights of all parties involved.

The Department of Veterans Affairs (VA) seeks justification for limited competition in acquiring eighteen A-Dec dental chairs and associated equipment for the VA Pittsburgh Healthcare System. The procurement, designated under Acquisition ID 36C244-25-AP-1088, is essential for enhancing dental services at the HJ Heinz Medical Center. A-Dec's chairs uniquely accommodate patients up to 500 pounds and are designed for individuals with mobility challenges, making them vital for the veteran population served. The existing setup relies on A-Dec equipment, necessitating a sole source procurement to avoid extensive retraining and additional costs linked to a different brand. Efforts to source options include a Request for Quote through SAM.gov and market research on available vendors, confirming no suitable alternatives. The anticipated costs are expected to be fair and reasonable, supported by market comparisons and historical contracts. This document underscores the VA's commitment to providing specialized care while managing costs effectively.

The VA Pittsburgh Medical Center is seeking to replace eighteen (18) A-DEC 511 dental chairs and associated equipment due to the aging and failure of the current units. The dental clinic has experienced increased demand, with a 12.85% growth in eligible veterans, resulting in 34,773 procedures during FY-23. The new dental chairs will enhance patient safety and comfort, featuring options like an Isolite suction line and electric handpieces that reduce noise and vibrations, thereby alleviating dental anxiety. Additionally, updated ergonomic designs will benefit clinic staff and improve procedural efficiency. The procurement plan includes a variety of equipment such as delivery systems and lights, with strict adherence to A-DEC brand requirements for compatibility. The installation of the new items will be coordinated with Biomedical Engineering staff and is expected to occur over a weekend. A comprehensive warranty covers the equipment for a specified period, ensuring reliability. Deliveries must be organized with the VA's point of contact, aligning with established operational hours. This replacement initiative underscores the VA’s commitment to maintaining high-quality dental care for veterans.