R499--Ergonomic Assessment Services

The Department of Veterans Affairs (VA) is issuing a presolicitation notice for Comprehensive Ergonomic Assessment Services under Solicitation Number 36C26226Q0104. This requirement is set aside for Service-Disabled Veteran-Owned Small Business Concerns (SDVOSBC) and falls under NAICS Code 541990 (All Other Professional, Scientific, and Technical Services) with a Product Service Code of R499. The place of performance is the Department of Veterans Affairs, NCO 22 - Network Contracting, located at 3350 La Jolla Village Drive, San Diego, CA 92161. Responses are due by December 12, 2025, at 1:00 PM MOUNTAIN TIME, Denver, USA. The point of contact for this presolicitation is Contract Specialist Garrett Lyles, who can be reached at garrett.lyles@va.gov or (520) 001-4366.

The VA-FSC Vendor File Request Form is used to establish or update vendor records within the VA's Financial Management System (FMS). This form is crucial for federal government RFPs, federal grants, and state/local RFPs, as it facilitates electronic payments to vendors. It collects essential information such as VA facility details, payee/vendor type (commercial, employee, veteran, federal agency, etc.), and miscellaneous actions like assignments of claims or settlements. Vendors must provide their Unique Entity Identifier (UEI), SSN/TIN, and, if applicable, NPI for medical providers. Small businesses can also identify themselves. The form requires comprehensive payee/vendor information, including authorized representative details, current and previous addresses. EFT/ACH banking information, including bank name, routing number, account number, and account type, is mandatory for electronic fund transfers. The Privacy Act of 1974 mandates the collection of this information to ensure timely electronic payments through the Treasury Department. The process typically takes 3-5 business days, and the form explicitly states that invoices are not accepted. Detailed instructions are provided for completing each section, emphasizing required fields and supporting documentation. The estimated respondent burden is 15 minutes.

The Department of Veterans Affairs (VA) has issued an amendment to solicitation 36C26226Q0104 for ergonomic assessment services. This amendment clarifies several key aspects of the contract. The VA explicitly states that it does not wish for contractors to incorporate information on ergonomics software platforms. For the proposed volume of 935 assessments, which translates to approximately 467 assessments per year or 38 per month based on a 2-hour assessment with report, the VA is not seeking multiple ergonomists. Only Certified Professional Ergonomists (CPE) will be accepted. The contract covers ergonomic assessments only, excluding follow-up contact and equipment installation as additional billable time. No administrative hourly rate for metrics tracking and monthly reporting will be included. Follow-up assessments require documentation and recommended actions within weekly progress reports, not separate written reports. All ergonomic equipment will be provided by VASDHS. The VA also addressed a concern from an SDVOSB bidder regarding the 50% subcontracting requirement, noting that the previous prime vendor failed to adhere to this and also exceeded the budget, resulting in service suspensions.

The Department of Veterans Affairs (VA) has issued Amendment of Solicitation/Modification of Contract number 36C26226Q0104, extending the deadline for offers to December 22, 2025, at 1:00 PM MST. This requirement is exclusively for Service-Disabled Veteran-Owned Small Businesses (SDVOSB) located within a 50-mile radius of the San Diego VA Health Care System. The amendment, issued by the NCO 22 - Network Contracting office in Tucson, AZ, modifies the original solicitation to reflect this extension and the specific contractor requirements. All other terms and conditions of the initial solicitation remain unchanged. Offerors must acknowledge receipt of this amendment to ensure their bids are considered.

Form W-9,

The provided document is a comprehensive vendor information form for federal government RFPs, grants, and state/local RFPs. It collects essential data such as vendor name, address, tax ID, phone/fax/email, payment address, and point of contact. Key sections include existing contract details, 1099 vendor indicator, business type (Small, Large, Outside VA, Other Entities), and socioeconomic group classifications (e.g., Small Disadvantage, Veteran-Owned, Woman-Owned, HUBZone). The form also requires information on purchase card acceptance, DUNS number, and Central Contractor Registration (CCR) status. Mandatory checks against http://epls.arnet.gov/ and http://exclusions.oig.hhs.gov/ are stipulated to verify the vendor's eligibility to conduct business with the Federal Government, emphasizing the importance of compliance and due diligence.

This government file is a solicitation/contract/order for commercial products and services, specifically for Comprehensive Ergonomic Assessment Services for the Department of Veterans Affairs. The solicitation number is 36C26226Q0104, issued by the Department of Veterans Affairs, NCO 22 - Network Contracting in Tucson, AZ. The NAICS code is 541990 (All Other Professional, Scientific, and Technical Services) with a size standard of $19.5 Million. Offers are due by December 15, 2025, at 1:00 PM MST, with questions due by December 10, 2025, at 1:00 PM MST. The contract period for Ergonomic Assessment with Report is from January 1, 2026, to December 31, 2026, with a quantity of 935 hours. The document outlines contract clauses, including those related to terms and conditions, payment, security prohibitions, and subcontracting limitations, with a strong emphasis on electronic invoicing through the Tungsten Network and compliance with various FAR and VAAR clauses.

The Department of Veterans Affairs, Network Contracting Office 22, is conducting market research through a Sources Sought Notice for comprehensive ergonomic assessment services at the VA San Diego Healthcare System (VASDHS). This notice aims to identify Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) capable of providing ergonomic evaluations, risk assessments, intervention recommendations, follow-up assessments, and staff training. Services may be on-site or virtual and must comply with OSHA and VA ergonomic standards. Preference will be given to vendors with Certified Professional Ergonomist (CPE) credentials. Interested parties must submit a capability statement by November 18, 2025, detailing company information, relevant experience, and location within a 50-mile radius of San Diego VAHCS.