3rd Qtr FY 25 Food Bids Dairy and Eggs
ID: 15B12225Q00000011Type: Combined Synopsis/Solicitation
Overview

Buyer

JUSTICE, DEPARTMENT OFFEDERAL PRISON SYSTEM / BUREAU OF PRISONSFCI MCDOWELLWELCH, WV, 24801, USA

NAICS

Perishable Prepared Food Manufacturing (311991)

PSC

DAIRY FOODS AND EGGS (8910)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/f5e4c84ee5514bf99c70a21431c61214/view
Timeline
    Description

    The Department of Justice, through the Federal Bureau of Prisons at FCI McDowell, is soliciting bids for dairy and egg products for the third quarter of FY 2025. This procurement is exclusively set aside for small businesses, including HUBZone and service-disabled veteran-owned firms, with a focus on ensuring reliable supply of essential food items for the institution. The selected vendor will be responsible for delivering a variety of dairy products, including nonfat milk and fresh whole eggs, with strict adherence to quality and safety standards, as well as compliance with federal regulations. Proposals are due by 4:00 PM EST on February 21, 2025, and interested vendors should contact Joe Riffe at jriffe@bop.gov or Wade O'Quinn at woquinn@bop.gov for further information.

    Point(s) of Contact
    Joe Riffe
    (304) 436-7386
    jriffe@bop.gov
    Wade O'Quinn
    (304) 436-7381
    woquinn@bop.gov
    Files
    Title
    Posted
    3rd QTR DandE RFQ.pdf
    The document outlines a solicitation issued by the Federal Bureau of Prisons, specifically for the procurement of dairy and egg products for FCI McDowell, effective from February 6, 2025, with offers due by February 21, 2025. It is a request for quotation (RFQ) aimed at small businesses, emphasizing that 100% of the procurement is set aside for small business participation, including HUBZone and service-disabled veteran-owned firms. The acquisition includes a detailed schedule of supplies and services, delivery is expected by April 18, 2025, and a continuation sheet details specifications and quantity requirements. Included in the solicitation are various contract clauses and provisions referencing applicable Federal Acquisition Regulation (FAR) compliance. The evaluation criteria for bids prioritize technical capability, price, and past performance, which will guide the selection process. The document highlights the importance of adherence to relevant statutes and guidelines that govern federal contracts, ensuring both compliance and quality standards are maintained throughout the bidding and award process. Overall, the solicitation is designed to secure reliable supplies while supporting small business engagement in federal procurement.
    Dairy and Egg 3rd Qtr FY 25.doc
    The U.S. Department of Justice is soliciting bids for dairy products through a Request for Quotations (RFQ) designated as 15B12225Q00000011. Proposals must be submitted to the Federal Correctional Institution in McDowell, West Virginia, by 4:00 PM EST on February 21, 2025. The items should have a shelf life of at least 90 days upon delivery, and all bidders must complete the required representations and certifications online at SAM.gov and comply with several federal regulations. The government intends to award the contract to the lowest responsive bidder, emphasizing that changes to the solicitation could lead to bid rejection. Deliveries should occur weekly between April 1 and June 30, 2025, directly to the FCI McDowell warehouse, with orders placed by the Food Services Department. The completed bids can be submitted by mail, fax, or email. The document outlines specific instructions for bid submission and relevant contact information for further inquiries, ensuring compliance with governmental procurement standards.
    DandE 2 Bid Sheet 3rd Qtr FY 25.pdf
    The document is a Request for Quote (RFQ) from FCI McDowell for the procurement of dairy and egg products, emphasizing that evaluations will prioritize past performance and delivery schedules. Vendors are instructed to provide calculations on their bids if quantities differ from specified amounts, ensuring clarity on pricing. Key items listed include nonfat milk, low-fat cottage cheese, sour cream, and fresh whole eggs, with specific requirements regarding shelf life and packaging. Notably, all dairy products will be awarded to a single vendor based on historical practice and pricing. The RFQ highlights the importance of compliance with bidding instructions, reinforcing the need for accurate cost breakdowns to maintain eligibility.
    Delivery Schedule 3rd Qtr fy 25.docx
    The document outlines delivery requirements and procedures for food service at FCI McDowell for the 3rd quarter of FY 25, with a deadline of April 1, 2025. Deliveries must occur Monday through Friday, from 7:30 a.m. to 2:30 p.m., excluding federal holidays and weekends, following a first-come, first-served basis. All deliveries must be palletized, with non-frozen perishable items delivered at temperatures between 34 to 40 degrees Fahrenheit and frozen items at or below 0 degrees Fahrenheit; any thawed products will be rejected. Vendors who do not adhere to the delivery schedule risk disqualification from future bidding opportunities. Additionally, items designated as Certified Religious Diet must be clearly marked. All goods will undergo inspection, with conditional receipt for up to six business days to ensure compliance. Non-compliant items must be retrieved at the vendor's cost within two weeks, or they will be disposed of. This document serves as a vital guide for potential vendors, ensuring food safety and compliance with federal regulations in government RFPs related to food services.
    Lifecycle
    Title
    Type
    3rd Qtr FY 25 Food Bids Dairy and Eggs
    Currently viewing
    Combined Synopsis/Solicitation
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