J066--Notice of Intent to Sole Source - Nikon Microscope Maintenance Service
ID: 36C26325Q0100Type: Special Notice
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OFNETWORK CONTRACT OFFICE 23 (36C263)Saint Paul, MN, 55101, USA

NAICS

Electronic and Precision Equipment Repair and Maintenance (811210)

PSC

MAINT/REPAIR/REBUILD OF EQUIPMENT- INSTRUMENTS AND LABORATORY EQUIPMENT (J066)

Original Source

https://sam.gov/opp/0385b6b16a0b402b9de385b5cda262f3/view
Timeline
    Description

    The Department of Veterans Affairs intends to issue a Sole Source contract to Nikon Instrument Inc. for maintenance services on a Nikon confocal microscope located at the VA Iowa City Medical Center. This contract will encompass a comprehensive service agreement covering all components of the microscope, including lasers, with provisions for an annual on-site preventive maintenance visit and software updates. The maintenance services are crucial for ensuring the reliability and performance of laboratory operations within the VA healthcare system. Interested parties must submit their Statements of Capability and relevant information by October 30, 2024, to Dennis Salmonsen at dennis.salmonsen@va.gov, as no competitive quotes will be accepted for this procurement.

    Point(s) of Contact
    Dennis SalmonsenContract Specialist
    (605) 347-2511
    dennis.salmonsen@va.gov
    Files
    Title
    Posted
    36C26325Q0100_1.docx
    The Department of Veterans Affairs intends to issue a Sole Source contract to Nikon Instrument Inc. for maintenance services on a Nikon confocal microscope located at the VA Iowa City Medical Center. This decision adheres to Federal Acquisition Regulation (FAR) guidelines, indicating that only one source can sufficiently meet the government's specialized needs. The contract will include a service agreement that covers all components of the microscope, including lasers and an annual on-site preventive maintenance visit. The response deadline for any interested parties to express their capability to fulfill the requirement is set for October 30, 2024. Responses should include a Statement of Capability, GSA contract information, and the UEI number from the System for Awards Management (SAM). The government will not entertain competitive quotes for this procurement but will consider feedback to determine whether to pursue a competitive bid. If no responses are submitted, the sole source acquisition will proceed as planned.
    P09 - DRAFT - SOW - Nikon Microscope Maint Svs.doc
    The Iowa City VA Health Care System is requesting a five-year contract for maintenance services for their Nikon Confocal Microscope. The contract consists of five one-year ordering periods, starting from December 31, 2025, to December 30, 2030. The service includes the provision of Original Equipment Manufacturer (OEM) parts, software upgrades, scheduled and emergency services, and preventative maintenance inspections. Key requirements include factory-trained service engineers, fully covered labor and parts, and a commitment to corrective repairs for any malfunctions. Each contractor must maintain service availability during standard hours and notify the VA at least 48 hours in advance for after-hours service. Furthermore, adherence to security and privacy protocols is mandated throughout the contract, specifying measures for handling sensitive information. Overall, this comprehensive maintenance service agreement reflects the VA's dedication to ensuring reliable laboratory operations through essential equipment upkeep and proactive performance enhancements. The contract structure emphasizes compliance with federal regulations in service delivery and security management, fostering both efficiency and safety in VA healthcare services.
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    J066--Notice of Intent to Sole Source - Nikon Microscope Maintenance Service
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