This government solicitation, 15B61126Q00000005, issued by the Federal Bureau of Prisons FDC Seatac, is a Request for Quote (RFQ) for dairy products, specifically pasteurized nonfat milk and low-fat cottage cheese, for the period of January 1, 2026, to March 31, 2026. The acquisition is set aside for small businesses under NAICS code 311511. Key clauses include FAR 52.212-4 and 52.212-5, along with Department of Justice-specific clauses covering contractor privacy requirements, safeguarding of information systems, and continuing performance during emergencies. Contractors must maintain System for Award Management (SAM) registration, adhere to CAGE code maintenance, and comply with strict data privacy and security protocols, including reporting data breaches within one hour of discovery and providing victim remediation services if necessary. The document also details requirements for records management training, ownership, and disposition, emphasizing compliance with federal laws and regulations.

This document outlines the evaluation factors and award information for dairy product quotes, emphasizing best value to the Government. Key evaluation criteria include price fairness and reasonableness, past performance (prior experience, similar performances, CPARS, and other relevant information), and technical aspects (product brand or manufacturer). Some line items may not be awarded, and prices with more than four decimal places will be rounded up. Shipping and freight charges must be included in the unit price. Quotes may be deemed non-responsive for various reasons, such as missing DUN & Bradstreet UEI numbers, invalid SAM registration, failure to provide required information, changes in item specifications, illegible information, or not including shipping/freight in unit pricing. Legible quotes must be emailed in PDF format to ekramer@bop.gov, with email notification serving as proof of receipt. Submissions by other means require prior approval, and late quotes will be handled per FAR 52.212-1(f).

This government file, Attachment B, outlines the weekly dairy delivery requirements for a federal contract, effective August 12, 2025. Key aspects include weekly deliveries on a mutually agreed-upon day, with exact quantities advised prior to each delivery. Deliveries falling on federal holidays will shift to the next workday. Delivery hours are Monday through Friday, 7:00 a.m. to 1:00 p.m., with no appointments required. Failure to meet schedules or specifications will negatively impact the contractor’s past performance. All deliveries must be palletized unless otherwise arranged, and drivers must assist in unloading due to the absence of a loading dock. Contractors are responsible for informing shipping companies of these requirements. Additional mandates include strict compliance with BOP Menu Specifications, refusal of non-compliant items, and delivery of non-frozen perishables between 34-40 degrees F. Conditionally received, unacceptable items must be picked up within two weeks at the vendor's expense or will be disposed of. Invoicing requires a single electronic invoice submitted to SET-BusinessOffice-S@bop.gov, with payments made via Electronic Funds Transfer. Small business vendors must self-certify their status on all invoices.