Grounds Maintenance | Base+4 | Edward Hines, Jr. VA Hospital Building 37 | HINES, IL -- S208
ID: 36C79125Q0013Type: Combined Synopsis/Solicitation
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OFNAC FACILITY PURCHASING SUPPORT (36S797)HINES, IL, 60141, USA

NAICS

Landscaping Services (561730)

PSC

HOUSEKEEPING- LANDSCAPING/GROUNDSKEEPING (S208)

Set Aside

Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside (FAR 19.14) (SDVOSBC)

Original Source

https://sam.gov/opp/ee7660276055487388ea357b2b828d4b/view
Timeline
    Description

    The Department of Veterans Affairs is seeking proposals for grounds maintenance services at the Edward Hines, Jr. VA Hospital Building 37 in Hines, Illinois, under a contract that includes a base year and four optional renewal years. The contractor will be responsible for comprehensive landscaping services, including lawn care, tree and shrub maintenance, snow and ice removal, and adherence to environmental regulations, ensuring a well-maintained facility for veterans. This procurement is set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB), with a submission deadline for quotations on February 14, 2025, and a pre-quote site visit scheduled for February 3, 2025. Interested vendors should contact Regina Rockwood or Christopher Seitler for further details and ensure registration in the System for Award Management (SAM) prior to submission.

    Point(s) of Contact
    Regina Rockwood
    (708) 786-7625
    regina.rockwood@va.gov
    Christopher Seitler
    (720) 497-2321
    christopher.seitler@va.gov
    Files
    Title
    Posted
    36C79125Q0013_1.pdf
    The document outlines a Request for Proposals (RFP) by the Department of Veterans Affairs for comprehensive grounds maintenance and snow removal services for the VA Service and Distribution Center in Hines, Illinois. The contract spans a base year starting April 1, 2025, with four optional renewal years, emphasizing services such as landscaping, stormwater management, and seasonal snow and ice removal. It establishes maintenance protocols, including regular lawn care, trimming, and snow removal procedures, mandating compliance with environmental regulations and safety standards. The document specifies that the procurement is set aside for small businesses, particularly those owned by service-disabled veterans, highlighting the VA's commitment to veteran participation in federal contracting opportunities. It also includes administrative details, pricing structures, contract terms, and required certifications. The RFP stipulates a service-oriented approach, demanding high-quality performance and adherence to federal standards to ensure a well-maintained and accessible facility for veterans.
    Instructions to Quoters - Grounds 2025.pdf
    This document is a Request for Quotation (RFQ) for grounds maintenance services, specifically set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB). To qualify, businesses must be registered on VetBiz.va.gov. Interested vendors must submit their quotations through SAM.gov and have their quotes delivered electronically by a specified deadline. A pre-quote site visit is scheduled for February 3, 2025, and participants must notify the contacts by January 30, 2025. Submissions need to include a completed Form 1449, a pricing schedule, and documentation demonstrating the ability to meet the requirements of the contract. Evaluations will assess the price, past performance, and technical capabilities, focusing on the bidders’ experience and responsibility in accordance with federal regulations. The government will award the contract to the lowest priced technically acceptable offer, considering both the base requirements and any options proposed. This RFQ aims to engage qualified small businesses and promote fair competition in obtaining essential maintenance services for the Hines VA Medical Center.
    WD 15-5017-20241223.pdf
    The document is a Wage Determination under the Service Contract Act by the U.S. Department of Labor, specifying minimum wage rates for various occupations in Illinois counties of Cook, Du Page, and McHenry. It outlines minimum wage requirements based on the type of contract—either under Executive Order 14026 for contracts after January 30, 2022, or Executive Order 13658 for contracts awarded within earlier dates. The document lists specific administrative, automotive, healthcare, and technical occupations along with their corresponding wage rates, many of which are subject to higher minimum thresholds under the Executive Orders. The determination further outlines mandatory fringe benefits including health and welfare payments, sick leave provisions, and vacation entitlements for workers covered under the Act. Contractors are required to adhere to these wage standards and are provided with guidelines for additional classifications and wage rates through the conformance process. The information is intended to ensure fair compensation and worker protections for employees under government contracts, emphasizing the government’s commitment to uphold labor standards in federally funded projects.
    Lifecycle
    Title
    Type
    Grounds Maintenance | Base+4 | Edward Hines, Jr. VA Hospital Building 37 | HINES, IL -- S208
    Currently viewing
    Combined Synopsis/Solicitation
    Similar Opportunities
    Hines VA Hospital Janitorial Services (2/1/25-1/31/26
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is seeking proposals for janitorial services at the Edward Hines Jr. VA Hospital in Hines, Illinois, for the period from February 1, 2025, to January 31, 2026. The contract will require compliance with labor standards and healthcare cleaning protocols, emphasizing infection control and the maintenance of cleanliness in various hospital areas. This procurement is particularly significant as it is set aside for Service-Disabled Veteran-Owned Small Business (SDVOSB) companies, reflecting the government's commitment to supporting veteran entrepreneurs. Interested parties should submit their quotes by November 15, 2024, at 3:00 p.m. Central Time, and may direct inquiries to Contract Specialist Dustin Biermann at Dustin.Biermann@va.gov.
    Grounds Maintenance VALLHCS Base +4
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is seeking proposals from qualified Service-Disabled Veteran-Owned Small Businesses (SDVOSB) for grounds maintenance services at the VA Loma Linda Health Care System (VALLHCS) in California. The contract encompasses comprehensive lawn care for approximately 135,000 square feet of turf, including mowing, trimming, debris removal, shrub maintenance, and irrigation system upkeep, with work scheduled during both day and night shifts as necessary. This five-year contract, set to commence on March 1, 2025, and conclude on February 28, 2030, emphasizes compliance with safety regulations and contractor conduct on-site. Interested parties must submit their quotes by February 10, 2025, and can direct inquiries to Jordan Alonzo at jordan.alonzo@va.gov or by phone at 505-767-6094.
    Z1DA--Confined Space Assessment on the Hines Campus
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is seeking proposals for a Confined Space Assessment at the Edward Hines, Jr. VA Hospital located in Hines, Illinois. This procurement is specifically aimed at ensuring safety and compliance within confined spaces at the facility, and it is set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBC) under the Product Service Code Z1DA, which pertains to maintenance, repair, and alteration of real property. The contract is part of the government's initiative to maintain high safety standards in hospital environments, with a response deadline for proposals set for February 18, 2025, at 8:00 AM Central Time. Interested parties can reach out to Contract Specialist Derrick A Paquette via email at Derrick.Paquette@va.gov or by phone at 414-844-4859 for further inquiries.
    S208--Ground Maintenance | Follow on Base+4 | Start: 4/1/25
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is seeking proposals for ground maintenance services at the Chalmers P. Wylie VA Ambulatory Care Center in Columbus, Ohio, with a contract that includes a base period and four one-year options, totaling approximately $9.5 million. The contractor will be responsible for a range of services including mowing, trimming, mulching, weeding, and maintaining cleanliness across significant landscaped areas, with specific performance metrics outlined to ensure high standards of service. This procurement not only emphasizes the importance of maintaining the grounds to reflect the values of Veterans Affairs but also supports Service-Disabled Veteran-Owned Small Businesses (SDVOSB) in the contracting process. Interested vendors must submit their proposals by February 7, 2025, with questions due by January 23, 2025; for further inquiries, contact Contract Specialist Robert J Bolcavage at Robert.Bolcavage@va.gov.
    Grounds Maintenance Services, Ft Douglas National Cemetery
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is soliciting quotations for Grounds Maintenance Services at the Ft Douglas National Cemetery in Salt Lake City, Utah. This procurement aims to ensure the dignified maintenance of cemetery grounds, which includes services such as turf maintenance, herbicide application, headstone care, and interment services, reflecting the National Cemetery Administration's commitment to honoring veterans. The contract will be awarded based on the Lowest Price Technically Acceptable (LPTA) evaluation method, with a base period of twelve months and four optional twelve-month periods. Interested service-disabled veteran-owned small businesses must submit their quotations by 3 PM EST on February 10, 2025, to the Contracting Officer, Brian Werner, at brian.werner2@va.gov.
    Complete Grounds Maintenance for Fort Jackson National Cemetery -- S208
    Veterans Affairs, Department Of
    The Department of Veterans Affairs, through the National Cemetery Administration, is seeking qualified Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) to provide complete grounds maintenance services for the Fort Jackson National Cemetery in Columbia, South Carolina. The procurement encompasses a range of landscaping services, including mowing, edging, leaf collection, and maintenance of gravesites, with a strong emphasis on maintaining the dignity and respect of the cemetery as a final resting place for veterans. The contract will be structured as an Indefinite Delivery, Indefinite Quantity (IDIQ) agreement, with a base year starting March 1, 2025, and four optional one-year extensions, ensuring continuity of care for the cemetery grounds. Interested parties must submit their proposals by January 31, 2025, at 10:00 AM EST, and can direct inquiries to Contract Specialist Charnell Cunningham at Charnell.Cunningham@va.gov.
    Z1DA--578-25-003 Renovate Elevators B200
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is seeking qualified contractors for the renovation of elevators in Building 200 at the Edward Hines, Jr. VA Hospital in Hines, Illinois, under project number 578-25-003. The project aims to modernize eight existing traction elevators, which are currently in poor condition, by renovating five passenger and three service elevators, along with upgrades to the elevator penthouse area. This initiative is critical for maintaining operational efficiency and ensuring timely access for patients and staff, as the hospital operates 24/7. Interested firms, particularly those classified as Service-Disabled Veteran-Owned Small Businesses (SDVOSB), must submit their qualifications and relevant project experience by February 3, 2025, with an estimated project cost ranging from $10 million to $20 million. For further inquiries, contact Kristi Kluck at Kristi.Kluck3@va.gov or call 414-844-4879.
    S205--New: Base Year - Plus Four Option Periods - Solid Waste Collection & Disposal - Services Requirement at the Captain James A Lovell FHCC in North Chicago, IL. POP: (03/01/2025 - 02/28/2030)
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is seeking qualified contractors to provide solid waste collection and disposal services at the Captain James A. Lovell Federal Health Care Center in North Chicago, IL. This procurement involves a firm-fixed price contract with a base year and four additional option periods, totaling an estimated value of $47 million, and is exclusively set aside for certified Service-Disabled Veteran-Owned Small Businesses (SDVOSBs). The services required include waste pick-up, transportation, and disposal at licensed facilities, with strict adherence to federal, state, and local waste management laws. Interested parties should contact Contract Specialist Scott D. Sands at Scott.Sands2@va.gov for further details, and are encouraged to conduct a site visit prior to submission, with key dates outlined in the solicitation documents.
    Z1DA--556-23-105 Roadway and Sidewalk Improvements (VA-25-00021311)
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is soliciting bids for the Z1DA--556-23-105 Roadway and Sidewalk Improvements project at the Captain James A. Lovell Federal Health Care Center in North Chicago, Illinois. This initiative aims to enhance accessibility and safety through significant infrastructural upgrades, including the installation of concrete sidewalks, ADA ramps, and traffic control measures, while ensuring compliance with all relevant regulations. The project, with an estimated budget between $2 million and $5 million, is exclusively set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) and requires completion within 285 calendar days after the notice to proceed. Interested contractors must submit sealed offers by 10:00 AM Local Time on March 5, 2025, and can contact Contract Specialist Hudell D Ballen at hudell.ballen@va.gov for further information.
    S205--New: 5-Year Ordering Period Contract (03/01/2025 - 02/28/2030) Solid Waste and Recycling Collection and Disposal Services at the Captain James A Lovell FHCC in North Chicago, Illinois.
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is seeking qualified contractors for a 5-Year Ordering Period Contract for Solid Waste and Recycling Collection and Disposal Services at the Captain James A Lovell Federal Health Care Center in North Chicago, Illinois, scheduled from March 1, 2025, to February 28, 2030. This procurement aims to ensure efficient waste management and recycling services within the healthcare facility, reflecting the government's commitment to sustainability and responsible waste management practices. The contract is set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB), with a solicitation number of 36C25225Q0206, and interested parties must submit their responses by February 10, 2025, at 12:00 PM Central Time. For further inquiries, potential bidders can contact Contracting Officer Scott Sands at Scott.Sands2@va.gov or (414) 844-4800.