The Department of Veterans Affairs (VA) Network Contracting Office 23 has issued solicitation 36C26326Q0087 for Patient Monitoring Reconfiguration at the VA Central Iowa Health Care System. This requirement, set aside for Service-Disabled Veteran-Owned Small Business Concerns (SDVOSBC), falls under Product Service Code J065 and NAICS Code 541511. Responses are due by November 13, 2025, at 12:00 PM Central Time. All questions must be submitted 72 hours prior to the response date to Jennifer Watkins-Schoenig (jennifer.watkins-schoenig@va.gov) and Joshua Imdacha (joshua.imdacha@va.gov). Attached documents include the solicitation, a Quality Assurance Surveillance Plan, and a Brand Name Justification for Patient Monitoring Configuration.

This government solicitation, 36C26326Q0087, issued by the Department of Veterans Affairs, outlines the requirement for Philips Patient Monitoring Telemetry Activation at the VA Central Iowa Health Care System. The project, a total Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside, is the second phase of the ICU/Telemetry Remodel project. It involves the installation, configuration, and testing of Philips patient monitoring equipment, including wireless telemetry infrastructure, central monitoring stations, and bedside devices. The estimated period of performance is three months (November 2025 to February 2026). Contractors must be Philips-certified to ensure compatibility and adhere to OEM standards. The document also details extensive information security and privacy requirements, emphasizing data protection, incident reporting, and compliance with federal and VA regulations for all contractors accessing VA information or systems.

The Quality Assurance Surveillance Plan (QASP) outlines the procedures and guidelines VHACIH uses to ensure a contractor meets performance standards for the Patient Monitoring Reconfiguration project. Its purpose is to monitor performance, evaluate compliance with the Performance Work Statement (PWS) and the contractor's Quality Control Plan (QCP), and ensure payment for services received. The QASP defines roles, responsibilities, performance objectives, monitoring methodologies (including 100% inspection, periodic inspection, and customer feedback), and documentation requirements. It emphasizes a performance-based approach, focusing on outcomes rather than processes, allowing the contractor flexibility for innovation. The Contracting Officer (CO) and Contracting Officer's Representative (COR) are key roles, with the COR responsible for technical administration and surveillance. The QASP includes a Performance Requirements Summary detailing acceptable quality levels (AQLs) and incentives, linking performance directly to contractor payments.

The Department of Veterans Affairs (VA) Central Iowa Health Care System (VACIHCS) requires equipment, materials, and labor to activate Philips Patient Monitoring equipment in its 3rd-floor Telemetry unit. This procurement, identified as Acquisition ID# 36C263-26-AP-0480, is a brand-name award under Simplified Acquisition Procedures, over the micro-purchase threshold but not exceeding the SAT ($250K). The justification for a single-source award to Philips Healthcare, or a Philips-certified vendor, is due to the need for compatibility with existing Philips systems and proprietary access required for configuration and data transfer. Market research confirmed Philips as the OEM, and they provided a list of four authorized Service-Disabled Veteran-Owned Small Business (SDVOSB) partners: Alliant Healthcare, AvMedical, Four Points, and Greenbrier Government Solutions. The Contracting Officer, Joshua Imdacha, approved this justification in accordance with FAR 13.106-1(b).