DFAS-CO Brand Name Mail Screening Booth
ID: AIP3003401Type: Combined Synopsis/Solicitation
Overview

Buyer

DEPT OF DEFENSEDEFENSE FINANCE AND ACCOUNTING SERVICE (DFAS)DEFENSE FINANCE AND ACCOUNTING SVCCOLUMBUS, OH, 432131152, USA

NAICS

Industrial and Commercial Fan and Blower and Air Purification Equipment Manufacturing (333413)

PSC

FANS, AIR CIRCULATORS, AND BLOWER EQUIPMENT (4140)

Original Source

https://sam.gov/opp/2a259ba260f44234846432caf995cff4/view
Timeline
    Description

    The Defense Finance and Accounting Service (DFAS) is seeking quotations for the procurement of a brand-name Mail Screening Booth, specifically the DualDraw model, along with installation, training, and maintenance services. This acquisition aims to enhance mail safety protocols by replacing an outdated system with a new downdraft table platform that utilizes a HEPA filtration system, thereby improving safety and performance in mail processing environments. Interested vendors must comply with federal regulations, demonstrate authorization to distribute the products, and submit their proposals by 4 PM EST on August 6, 2025, with questions due by August 1, 2025. For further inquiries, vendors can contact Miranda Rogers at miranda.y.rogers.civ@mail.mil or Terri Davis at terri.l.davis34.civ@mail.mil.

    Files
    Title
    Posted
    A03 SOW.pdf
    The Defense Finance and Accounting Service (DFAS) in Columbus, Ohio, seeks to procure a MRB3060 Mail Screening Booth to improve mail safety protocols by reducing exposure to hazardous substances. This new downdraft table platform, replacing a 19-year-old system, utilizes a HEPA filtration system for optimal safety and performance. The contractor will be responsible for delivering, assembling, and installing the unit, which includes a one-year warranty and service plan. Delivery must occur within 45 days of contract award at the specified DFAS location. Contractor personnel will require U.S. citizenship and must comply with security measures, including escorted access to DFAS facilities. A stringent drug-free workplace policy will be enforced. The contract aims to ensure that the new mail screening unit meets the technical specifications and safety requirements crucial for current threat environments, highlighting the government's commitment to enhancing operational safety and security in mail processing.
    Instructions to Offeror.pdf
    The Defense Finance and Accounting Services (DFAS) is soliciting quotes for the purchase of specific brand-name supplies/services related to a Mailroom Screening Booth, as outlined in the attached Statement of Work (SOW). This Request for Quotation (RFQ), numbered HQ042325QE084, emphasizes a Lowest Price Technically Acceptable (LPTA) evaluation approach. The requirement is set as other than full and open competition, targeting vendors who can provide the exact brand-name items requested. Quoters must submit detailed technical approaches and pricing, adhering to strict formatting and documentation requirements. Submissions are due by 4 PM EST on August 6, 2025, with a query deadline of August 1, 2025. Additionally, vendors must demonstrate authorization to distribute the products and maintain an active registration on SAM.gov. The submission evaluation will prioritize the lowest total evaluated price, with technical acceptability determined based on compliance with the solicitation specifics and accepted standards. Clarifications may not be sought after submissions, reinforcing the importance of thorough proposals. Protests against this procurement can be filed through designated channels, ensuring a structured approach for dispute resolution.
    JA Redacted.pdf
    Solicitation - HQ042325QE084-Released.pdf
    The document is a Women-Owned Small Business (WOSB) solicitation for a contract involving the procurement of a mail screening booth and related services for the Defense Finance and Accounting Service, Columbus (DFAS-CO). The contract requires the delivery of a brand name DualDraw mail screening booth with necessary installation and training assistance, along with annual preventative maintenance services and quarterly filter kits for several years, from August 2025 to August 2030. Key points include the need for contractor compliance with various federal regulations and detailed contract clauses that govern communication, contract performance, and payment processes including the use of the Wide Area Workflow (WAWF) for payment requests. The document also stipulates the inspection and acceptance criteria for the delivered products and services, identifying contact points for inquiries related to the solicitation. Overall, this acquisition emphasizes support for small businesses and aligns with federal goals for economic inclusion, particularly for women-owned enterprises.
    Lifecycle
    Title
    Type
    DFAS-CO Brand Name Mail Screening Booth
    Currently viewing
    Combined Synopsis/Solicitation
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