AIR POUCH HANDLING SERVICES FOR INCOMING INTERNATIONAL DIPLOMATIC POUCH
ID: 19RP3824Q0176Type: Presolicitation
Overview

Buyer

STATE, DEPARTMENT OFSTATE, DEPARTMENT OFUS EMBASSY MANILAWASHINGTON, DC, 20520, USA

NAICS

Freight Transportation Arrangement (488510)

PSC

SUPPORT- ADMINISTRATIVE: MAILING/DISTRIBUTION (R604)

Original Source

https://sam.gov/opp/e6681c7289f84b83b8982fd246f7e3fe/view
Timeline
    Description

    The U.S. Embassy in Manila is soliciting proposals for Air Pouch Handling Services for incoming international diplomatic pouches under RFQ No. 19RP3824Q0176. The contract requires qualified contractors to manage logistics services, including customs clearing, receiving, documenting shipments, and delivering goods classified as diplomatic pouches, with an initial performance term of one year and the possibility of three one-year extensions. This service is crucial for ensuring the efficient and secure handling of diplomatic materials, reflecting the embassy's operational needs. Interested parties must submit their quotations electronically by September 4, 2024, and are encouraged to direct any inquiries to the Contracting Officer, Steven L. Ovard, at ManilaContracting@state.gov before the August 19, 2024 deadline.

    Point(s) of Contact
    Steven L. Ovard
    63253012000
    63285486762
    ManilaContracting@state.gov
    Steven L. Ovard
    63253012000
    63285486762
    ManilaContracting@state.gov
    Files
    Title
    Posted
    AMENDMENT 0001_19RP3824Q0176.pdf
    The document outlines an amendment of solicitation No. 19RP3824Q0176 for air pouch handling services at the U.S. Embassy in Manila, effective from August 23, 2024. This amendment, designated as 0001, updates various sections of the original solicitation, including performance work statements and pricing schedules. Key revisions include amended pricing details for delivery services, updated references in the statement of work, and a clarification on the contractor's responsibilities regarding inbound shipments and customs clearance. The contract is focused on providing comprehensive air freight services, including customs clearing, delivery, and temporary storage, with specific performance requirements such as timely document processing and perishable shipment handling. The contract type is indefinite-delivery, indefinite-quantity, ensuring the U.S. Government has a minimum order guarantee and outlining the maximum service amounts for each year. The contractor is responsible for all incurred costs related to services rendered and must comply with specific regulations concerning customs and delivery protocols. All other terms remain unchanged, ensuring continuity and clarity in the service provision requirements for the embassy.
    INVITATION_19RP3824Q0176.pdf
    The U.S. Embassy in Manila is soliciting proposals for Air Pouch Handling Services related to incoming international diplomatic pouches through RFQ NO. 19RP3824Q0176. A pre-quotation conference will take place on August 14, 2024, where interested parties must obtain access clearance by submitting required information via email by August 9, 2024. Questions regarding the solicitation can be directed to the Contracting Officer until August 19, 2024. Quotations are due by September 4, 2024, and must be submitted electronically, adhering to specific formatting and size requirements. Essential submission components include the SF-1449 cover page, pricing information, representations and certifications, additional required information, and proof of System for Award Management (SAM) registration, which must be completed prior to proposal submission to ensure eligibility. The correspondence emphasizes that incomplete submissions will be dismissed. The RFQ aims to engage qualified contractors for a specialized service, reflecting standard procedures within government contracting processes.
    MINUTES OF THE MEETING_19RP3824Q0176.pdf
    The document outlines the minutes from a pre-proposal conference regarding the Request for Quotations (RFQ) for Air Pouch Handling Services for incoming international diplomatic pouches, designated RFQ: 19RP3824Q0176. The conference occurred on August 14, 2024, with key details including the submission deadline of September 4, 2024, at 4 PM, and the acceptance of email submissions. The contract is an Indefinite-Delivery, Indefinite-Quantity type, ensuring a minimum annual order of $500. Performance is set for one year post-award, with three potential one-year extensions. Contractors are required to maintain necessary insurance and obtain all relevant permits at their expense. The document includes stipulations for proposal submission, emphasizing the necessity of active System for Award Management (SAM) registration, which is free. The government will evaluate offers based on lowest price and acceptable technical compliance. All inquiries must be submitted in writing by August 19, 2024. The meeting concluded with a reminder for participants to check the SAM.gov for updates and clarifications related to the solicitation. This pre-proposal conference aims to prepare interested bidders for submitting compliant offers in line with government contracting procedures.
    QUESTIONS AND ANSWERS_19RP3824Q0176.pdf
    The document outlines a series of questions and answers related to RFQ No. 19RP3824Q0176, which pertains to Air Pouch Handling Services for incoming international diplomatic pouches. Key inquiries include the scope of work, specifically whether the pick-up of DPO Mail is included in the pricing and any financial requirements for the contractor concerning advances and tax exemptions. It confirms that DPO Mail pick-up is not part of the Statement of Work and indicates there is no threshold on advance amounts. The document also reveals that the average weight of shipments is around 470 kilograms, with an expected volume of 3,640 kilograms per month. Other points addressed include the US Embassy's role in tax exemption and the communication of shipment arrival times. Overall, the document serves as a clarification tool for prospective contractors, detailing procedural expectations and logistical considerations for the contracted services.
    RFQ_19RP3824Q0176.pdf
    The document outlines a solicitation for "Air Pouch Handling Services for Incoming International Diplomatic Pouch" at the U.S. Embassy in Manila. The contract requires a contractor to manage various logistics services, including customs clearing, receiving, documenting shipments, and delivering goods classified as diplomatic pouches. The contract is structured as an indefinite-delivery, indefinite-quantity agreement with an initial performance term of one year, extendable for three additional one-year options. The contractor is expected to provide the necessary equipment, personnel, and insurance for operations. It specifies that all services must adhere to certain security protocols, pass personnel evaluations, and comply with U.S. and local regulatory requirements. Invoices are to be submitted in accordance with specified procedures, and reimbursement for additional costs may occur, provided the incurred charges are justified and adhere to the contract terms. Key personnel must have fluency in English and sufficient experience for their roles. The contract emphasizes accountability, with the contractor liable for losses or damages during service. Overall, this document serves as a formal request for proposals, emphasizing transparency, compliance with regulations, and efficient logistics management in support of diplomatic operations.
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