Legal Database Services
ID: 89703025PAR00039Type: Combined Synopsis/Solicitation
Overview

Buyer

ENERGY, DEPARTMENT OFENERGY, DEPARTMENT OFADVANCED RSRCH PROJ AGENCY ARPA-EWASHINGTON, DC, 20585, USA

NAICS

All Other Legal Services (541199)

PSC

SUPPORT- PROFESSIONAL: LEGAL (R418)

Original Source

https://sam.gov/opp/c9a314de2995497bb15f389e0aa69a51/view
Timeline
    Description

    The Department of Energy's Advanced Research Projects Agency-Energy (ARPA-E) is seeking proposals for "Legal Database Services" to enhance its legal research capabilities. The objective is to acquire a comprehensive digital research platform that provides access to U.S. federal and state legal databases, international law resources, and various legal materials, enabling efficient retrieval of information through advanced search functionalities. This initiative is crucial for supporting energy-related projects by ensuring informed legal frameworks, with the contract performance period set from April 1, 2025, to March 31, 2026, and options for four additional years. Interested vendors must submit their proposals, including a detailed technical approach and pricing, by March 27, 2025, before 2 PM, and can contact Kyle Pickett at kyle.pickett@hq.doe.gov or 240-255-5591 for further information.

    Point(s) of Contact
    Kyle Pickett
    (240) 255-5591
    kyle.pickett@hq.doe.gov
    Files
    Title
    Posted
    2025.03.21 - Attachment 4 - Questions and Answers.xlsx
    The document pertains to a Request for Quote (RFQ) related to "Legal Database Services." Specifically, it addresses inquiries regarding whether the project is a recompete or a new initiative. The government confirmed that this is a recompete, with the incumbent service provider being WestLaw (Thompson Reuters) and their award number listed as 89703020PAR000016. The inquiry response indicates a competitive landscape for the provision of legal database services, highlighting the importance of understanding the incumbency of previous contractors and the historical context of similar services. This information is critical for potential bidders preparing their proposals in response to the RFQ. Overall, the document is structured as a question submission spreadsheet, which captures key questions and responses pertinent to the procurement process.
    Attachment 1 - SOW.docx
    The U.S. Department of Energy’s Advanced Research Projects Agency-Energy (ARPA-E) aims to secure a legal database service that offers extensive legal resources, including access to U.S. federal and state law, and international legal frameworks. The service should enable efficient retrieval of information through advanced search functionalities for judicial decisions, statutes, legal analyses, and templates, improving the efficiency of legal professionals. The performance period for this contract is set from April 1, 2025, to March 31, 2026, with an option for four additional years. The contract will be firm-fixed price, allowing for additional licenses at competitive pricing. Invoices are to be submitted through the DOE’s financial system, and services can be performed remotely. Key contacts include Kyle Pickett and Brandon P. Beyer, who oversee the procurement process. This initiative reflects a strategic investment in sourcing vital legal resources to enhance the functioning and decision-making capabilities of legal professionals associated with ARPA-E.
    Attachment 2 - FAR Terms and Conditions.docx
    The document outlines the Federal Acquisition Regulation (FAR) Terms and Conditions applicable to contracts for commercial products and services, specifically addressing compliance requirements for contractors. It emphasizes various clauses that must be adhered to, including limitations on business practices, protective measures against certain entities, and obligations regarding small business subcontracting. Significant clauses include prohibitions related to labor practices, service reporting requirements, and implementation of executive orders to safeguard employee rights and ensure fair labor standards. The main contract format is a firm-fixed-price agreement for legal database services, which provides a not-to-exceed payment structure. The terms specify that contract performance will begin on April 1, 2025, lasting through March 31, 2026, with options for extensions. Billing instructions are also provided, mandating electronic submission of payment requests. Overall, the document serves as a comprehensive reference for contractors engaged in federal contracting, ensuring they understand their obligations and compliance responsibilities under current regulations and guidelines. This framework is designed to maintain integrity, fairness, and accountability in government procurement processes.
    Attachment 3 - Pricing Worksheet.xlsx
    The document outlines pricing details for Legal Database Services under a government procurement framework. It includes a pricing worksheet specifying a total of six users for each of the five contract years, which includes a base year and four option years. The fields related to monthly costs per user and total costs for each year are highlighted for filling. This pricing structure is likely part of a Request for Proposal (RFP) or a grant offering aimed at soliciting bids for legal database services by federal or local government entities. The document is essential for ensuring cost transparency and budget allocation for procurement-related processes. Overall, it serves as a critical component in the assessment and comparison of service offerings by potential vendors within the government contracting landscape.
    RFQ Details - Legal Database Services.doc
    The U.S. Department of Energy's Advanced Research Projects Agency - Energy (ARPA-E) has issued a Request for Quote (RFQ) for "Legal Database Services." The objective is to acquire a digital research platform featuring comprehensive U.S. federal and state legal databases, international law resources, and various legal materials, including magazines and government documents. Responses must include a detailed technical approach, past performance evidence, and pricing, with price details submitted separately. The evaluation prioritizes technical capabilities over past performance and price, ensuring proposals meet the needs outlined in the Statement of Work (SOW). Proposals must comply with government contracting regulations, including verification of potential awardees against exclusion lists. Submissions are due via email by March 27, 2025, before 2 PM, adhering to technical size restrictions. This initiative reflects ARPA-E's commitment to enhancing legal research capabilities for energy-related projects, underscoring the importance of informed legal frameworks in advancing energy innovation.
    Lifecycle
    Title
    Type
    Legal Database Services
    Currently viewing
    Combined Synopsis/Solicitation
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