Intent to Sole Source: Court Reporter Hardware
ID: W912LD25Q0004Type: Special Notice
Overview

Buyer

DEPT OF DEFENSEDEPT OF THE ARMYW7NY USPFO ACTIVITY RI ARNGEAST GREENWICH, RI, 02818-1728, USA

NAICS

Court Reporting and Stenotype Services (561492)

PSC

OFFICE TYPE SOUND RECORDING AND REPRODUCING MACHINES (7450)

Original Source

https://sam.gov/opp/e40202da5c8644b887c0b8605b63f017/view
Timeline
    Description

    The Department of Defense, specifically the Rhode Island Army National Guard (RIARNG), intends to procure the Eclipse Vox Automatic Speech Recognition (ASR) System (EVAS) from EVerbatim, Inc. This sole source requirement aims to acquire specialized court reporting equipment capable of producing legal transcripts in real-time, compliant with Army Regulation 27-10, and suitable for deployment in combat locations. The EVAS system is unique in its ability to deliver high accuracy and mobility, addressing current inefficiencies in court reporting processes. Interested vendors must submit their proposals electronically by November 22, 2024, and inquiries should be directed to Ryan Lawton at ryan.s.lawton.civ@army.mil or Kaitlin Simoes at kaitlin.l.simoes.civ@army.mil.

    Files
    Title
    Posted
    I.B.08. W912LD25Q0004_Solicitation_FINAL.pdf
    The National Guard Bureau has issued a solicitation (W912LD-25-Q-0004) for the acquisition of the Eclipse Vox Automatic Speech Recognition (ASR) System (EVAS) with an extended warranty and maintenance. This procurement is designated as a sole source requirement to EVerbatim, Inc. The National Guard seeks commercial items compliant with FAR Part 12, focusing on court recording equipment, software, and a comprehensive five-year maintenance and warranty plan. Bids must be submitted electronically by November 22, 2024, and vendors must be registered with the System for Award Management (SAM). The proposal requires pricing for various items, including a reporter laptop workstation, a wireless microphone system, and annual software maintenance. The award will be made based on fair pricing, and further inquiries should be directed via email rather than phone. The document also outlines compliance clauses, procedures for electronic invoicing through the Wide Area Workflow (WAWF), and instructions for submitting bids. This solicitation exemplifies the structured procurement process within federal contracting, emphasizing compliance and accountability in government acquisitions.
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    Intent to Sole Source: Court Reporter Hardware
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