BUY INDIAN SET-ASIDE - EYEGLASS PROGRAM FOR THE CLINTON INDIAN HEALTH CENTER, CLINTON OK
ID: 246-25-Q-0030Type: Combined Synopsis/Solicitation
Overview

Buyer

HEALTH AND HUMAN SERVICES, DEPARTMENT OFINDIAN HEALTH SERVICEOK CITY AREA INDIAN HEALTH SVCOKLAHOMA CITY, OK, 73114, USA

NAICS

Ophthalmic Goods Manufacturing (339115)

PSC

OPHTHALMIC INSTRUMENTS, EQUIPMENT, AND SUPPLIES (6540)

Set Aside

Buy Indian Set-Aside (specific to Department of Health and Human Services, Indian Health Services) (BICiv)

Original Source

https://sam.gov/opp/19425efd0497445e8e7906ec5823808a/view
Timeline
    Description

    The Department of Health and Human Services, specifically the Indian Health Service, is seeking qualified contractors for the Buy Indian Set-Aside Eyeglass Program at the Clinton Indian Health Center in Clinton, Oklahoma. The program aims to enhance access to vision care by providing approximately 5,000 pairs of eyeglasses annually, including various lens and frame options, with a contract duration of 12 months and four potential option years starting August 1, 2025. This initiative is crucial for improving healthcare delivery to underserved populations while ensuring compliance with regulatory standards and quality service. Interested vendors must submit their quotes by March 17, 2025, and can contact Edson Yellowfish at Edson.Yellowfish@ihs.gov or 405-951-3888 for further information.

    Point(s) of Contact
    Edson Yellowfish
    (405) 951-3888
    Edson.Yellowfish@ihs.gov
    Files
    Title
    Posted
    2A -SOW - CSU Eyeglass Program 2025.docx
    The Clinton Indian Health Service's Statement of Work outlines a proposal for the CSU Eyeglass Program, aimed at enhancing access to vision care through the provision of eyeglasses and accessories for patients. The contractor will be responsible for verifying project requirements, manufacturing eyeglasses off-site, and ensuring all products conform to relevant laws. The program anticipates an annual distribution of around 5,000 pairs of eyeglasses, including options for various types of lenses and frames. Services include offering a variety of frame styles, a 1-year warranty, and no charge for certain prescription changes. The contract spans 12 months with four possible option years, commencing on August 1, 2025. Key requirements involve a certified laboratory capable of managing production and delivery within specified timelines, with clear communication and account management expected. Additionally, the contractor must ensure compliance with tobacco-free policies and maintain confidentiality regarding operations. Accurate delivery protocols, a point of contact for coordination, and regular quality assessments will be critical for the program's success. This initiative represents a strategic partnership to enhance healthcare delivery in the region, particularly for underserved populations, while ensuring regulatory adherence and quality service.
    Buy Indian Compliant Form.pdf
    The Indian Health Service, under the Department of Health and Human Services, has issued a solicitation form related to the Buy Indian Act, which promotes the use of Indian Economic Enterprises (IEEs) for federal contracts. The document establishes the self-certification process for offerors as IEEs, requiring that they must comply with defined ownership criteria at various stages: when submitting proposals, at the contract award, and throughout the contract duration. Offerors must notify the Contracting Officer if eligibility changes during the contract period. Documentation of eligibility may be requested from the contracting officers to ensure compliance with the Buy Indian Act, and any false claims can lead to legal consequences under U.S. law. The form also requires basic information about the business and its ownership, emphasizing the importance of accurate representation. This document serves to facilitate the procurement process while ensuring legal adherence and support for Indian-owned businesses within federal contracting opportunities.
    COMBINED SYNOPSIS SOLICITATION.docx
    The RFQ # 246-25-Q-0030 is a combined synopsis and solicitation for commercial eyeglass frames, specifically set aside for Buy Indian. The solicitation requires quotes for various types of frames over a performance period from August 1, 2025, to July 31, 2030, including a base year and four option years. Interested vendors must submit written quotes by March 17, 2025, to the specified contact. Evaluation criteria emphasize pricing (50%), qualifications (25%), and past performance (25%), with non-price factors considered equally important. Offerors must provide thorough documentation, including qualifications of key personnel and references from prior similar contracts, detailing service delivery and problems encountered. Clauses from FAR and HHSAR relevant to the procurement process are included, emphasizing compliance, equal opportunity, and contracting requirements. Prospective bidders are required to submit detailed technical documentation alongside their quotes to ensure technical acceptability. Additionally, prior registration in the System for Award Management is mandated for any contract award. This solicitation underscores commitment to fostering economic opportunities for Indian small businesses while ensuring the Government’s need for cost-effective, quality eyewear solutions.
    Estimate.docx
    The document outlines an estimate for the provision of eyeglass frames across several option years, detailing specific quantities and types. The total estimated number of frames is approximately 5,500, broken down into various categories: Progressive (969), Flat Top BF (151), Flat Top TF (23), Single Vision (1,634), Plastic (380), Polycarbonate (1,947), and Hi-Index (446). This estimate is subject to adjustments each year, reflecting the variability in demand or other factors influencing procurement. The focus on different frame types suggests a consideration for diverse consumer needs, likely tied to a government project or contract aimed at providing vision care services. The structure of the document is straightforward, presenting a summary of quantities without additional contextual information or justification. Overall, this estimation serves as a crucial component of an RFP or grant application aimed at facilitating access to eyewear for eligible populations.
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