6515-- EEG System
ID: 36C24825Q0642Type: Presolicitation
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OF248-NETWORK CONTRACT OFFICE 8 (36C248)TAMPA, FL, 33637, USA

NAICS

Electromedical and Electrotherapeutic Apparatus Manufacturing (334510)

PSC

MEDICAL AND SURGICAL INSTRUMENTS, EQUIPMENT, AND SUPPLIES (6515)

Set Aside

Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside (FAR 19.14) (SDVOSBC)

Original Source

https://sam.gov/opp/85d94f9e48bb4dae94b18d5a2c0dd50d/view
Timeline
    Description

    The Department of Veterans Affairs (VA) is seeking a contractor to provide a brand-name EEG System, as outlined in their presolicitation notice. This procurement is specifically set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB) and is intended to enhance the VA's medical services for veterans. The contract will be performed at the Malcolm Randall VA Medical Center in Gainesville, Florida, with the solicitation expected to be posted within 24 hours and responses due by April 29, 2025, at 4:30 PM Eastern Time. Interested parties can reach out to Contracting Officer Cesar O. Sanchez-Amaro at Cesar.SanchezAmaro@va.gov or by phone at 407-719-5237 for further details.

    Point(s) of Contact
    Cesar O. Sanchez-AmaroContracting Officer
    (407) 719-5237
    Cesar.SanchezAmaro@va.gov
    Files
    Title
    Posted
    36C24825Q0642_1.docx
    The Department of Veterans Affairs (VA), through the Gainesville Veterans Affairs Medical Center (VAMC), is initiating a Brand Name Only procurement for an upgrade of NeuroWorks/SleepWorks systems from Natus Medical, Inc. This upgrade is critical for enhancing patient care and diagnostic capabilities within the VA Epilepsy Center of Excellence. The procurement falls under the NAICS code 334510, with a small business size standard of 1,250 employees, and the associated product service code is 6515. The VA intends to negotiate exclusively with two authorized Service-Disabled Veteran Owned Small Businesses (SDVOSB) under specific federal acquisition regulations. Interested parties must submit their capabilities by April 9, 2025, directly to the named Contracting Officer, with no solicitation available for public release. This initiative underscores the government's commitment to advancing medical technology and supporting veteran services while adhering to acquisition procedures. The decision to limit competition rests solely with the government, with submissions incurred at no cost.
    36C24825Q0642_2.docx
    The U.S. Department of Veterans Affairs (VA) is issuing a presolicitation notice for a contractor to supply an EEG System, with a requirement for brand-name products. The solicitation, referenced as 36C24825Q0642, is set to be posted within 24 hours of this notice, with a response deadline of April 29, 2025, at 4:30 PM Eastern Time. The contract is designated as a Service-Disabled Veteran-Owned Small Business (SDVOSBC) set-aside. The place of performance is the Malcolm Randall VA Medical Center located in Gainesville, Florida. Interested parties can contact Contracting Officer Cesar O. Sanchez-Amaro for additional information. The notice highlights the VA’s commitment to engaging with veteran-owned businesses while addressing its equipment needs for enhancing its services to veterans.
    36C24825Q0642.docx
    The document outlines a Request for Proposal (RFP) from the Department of Veterans Affairs for the purchase of EEG systems at the North Florida/South Georgia Veterans Health System. The initiative aims to upgrade the medical device systems in the Epilepsy Monitoring Unit, as existing systems are outdated and incompatible with current technology, inhibiting patient care. The acquisition includes specific Natus models of EEG machines and associated components, alongside installation and training services. Vendors are instructed to submit detailed proposals incorporating cost estimates for consumables, training outlines, and customer support plans. Requirements include a one-year warranty post-installation, compliance with various Federal Acquisition Regulations, and consideration for service-disabled veteran-owned small businesses. Delivery is expected at the Malcolm Randall VA Medical Center in Gainesville, FL, with the final proposal deadline set for April 29, 2025, emphasizing the urgency to enhance epilepsy patient monitoring capabilities while adhering to regulatory provisions.
    Attachment 1 Single Source Justification MPT to SAT Final signed.pdf
    The Department of Veterans Affairs is seeking to upgrade its Natus NeuroWorks/SleepWorks Software at the Malcolm Randall VA Medical Center to enhance the facility's capabilities in neurology, specifically for epilepsy monitoring and patient diagnosis. The total estimated cost for this upgrade is $114,790. The justification for a single-source award is due to the proprietary nature of the requested software, which is exclusively offered by Natus Medical, Inc., along with two authorized Service Disabled Veteran Owned Small Businesses (SDVOSBs). Market research conducted, including resources like VetCert and GSA Advantage, confirmed that the necessary equipment can only be provided by the specified sources to avoid costs and delays associated with compatibility issues. Therefore, the contracting officer certified the necessity of this acquisition under FAR 13.106-1(b), supporting a brand name set-aside for the involved SDVOSBs. This documentation underscores the VA's plan to ensure optimal patient care through the acquisition of exclusive, compatible software necessary for operating its specialized medical equipment.
    Lifecycle
    Title
    Type
    6515-- EEG System
    Currently viewing
    Presolicitation
    6515-- EEG System
    Solicitation
    6515--NeuroWorks/SleepWorks Systems Upgrade – Gainesville VAMC
    Special Notice
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