R-11s Engine Replacement
ID: FA441725Q0119Type: Sources Sought
Overview

Buyer

DEPT OF DEFENSEDEPT OF THE AIR FORCEFA4417 1 SOCONSHURLBURT FIELD, FL, 32544-5810, USA

NAICS

General Automotive Repair (811111)

PSC

MAINT/REPAIR/REBUILD OF EQUIPMENT- GROUND EFFECT VEHICLES, MOTOR VEHICLES, TRAILERS, AND CYCLES (J023)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/59c5c6dd01434dd480823e21b941fe43/view
Timeline
    Description

    The Department of Defense, specifically the U.S. Air Force, is soliciting proposals for the replacement of engines in two R-11 aircraft refueling trucks at Hurlburt Field, Florida. The contractor will be responsible for providing all necessary management, parts, tools, equipment, supplies, and labor to complete the engine replacements in accordance with the attached Statement of Work (SOW). This procurement is crucial for maintaining operational readiness and efficiency of military refueling operations. The total award amount is estimated at $9,000,000, and interested contractors must submit their proposals by the specified deadlines, ensuring they are registered in the System for Award Management (SAM). For further inquiries, potential bidders can contact Gery Reyes Ramos at gery.reyes_ramos@us.af.mil or Tyler Peterson at tyler_john.peterson@us.af.mil.

    Point(s) of Contact
    Gery Reyes Ramos
    gery.reyes_ramos@us.af.mil
    Tyler Peterson
    tyler_john.peterson@us.af.mil
    Files
    Title
    Posted
    Attachment 1 - Statement of Work(SOW) - R-11s Engine Replacement.pdf
    The Department of the Air Force outlines a Statement of Work (SOW) for the repair of two R-11 Aircraft refueling trucks at Hurlburt Field, Florida. The contractor is responsible for managing all aspects of the repair, including the removal of old engine and transmission assemblies, installing re-manufactured components, and ensuring all systems are operational per manufacturer guidelines. Specific tasks include replacing the engine harness, radiator, power steering assembly, and necessary fluids. The contractor must document repairs and obtain authorization for non-critical repairs. Completion of the work is expected within 120 days of contract award, and parts and labor costs must be detailed in a receipt submitted to the contracting officer. Additionally, the contractor is mandated to provide a contract manager and ensure the safeguarding of government property. The SOW emphasizes that any subpar performance must be corrected at no additional cost, reinforcing compliance with contract specifications. This document serves as a formal request for proposal within the framework of federal contracting processes, focusing on vehicle maintenance for operational readiness.
    Attachment 2 - Service Contract Act WD 2015-4531.pdf
    Attachment 3 - Questions Due Date.pdf
    The document is a solicitation notice regarding the R-11s Engine Replacement project (FA441725Q0119), which specifies the process for submitting questions related to the request for proposals. All inquiries must be made in writing and sent electronically to designated contacts, Gery Reyes Ramos and Tyler Peterson, by the deadline of April 22, 2025. It is emphasized that responses to questions will be posted on the SAM.gov website, and contractors are responsible for monitoring this site for updates. Timely submission is crucial to prevent the cancellation of the solicitation due to unaddressed queries. The emphasis is on adherence to a clear communication process and deadlines, typical of federal procurement practices, ensuring that interested contractors are well-informed about requirements and procedures associated with the proposal submission. This document underscores the importance of proper communication in government contracts and adherence to established timelines and guidelines.
    Attachment 4 - Questions and Answers.pdf
    The document details a request for engine replacement under the R-11s Engine Replacement initiative, specifically addressing questions and answers related to the procurement process. Key information includes specifications for two engines (2004 model D285 with serial number 1842505C1) and their associated vehicles (Kovatch make, models K16-R11, with specific VINs provided). The performance timeframe for repairs is established at 120 calendar days. It also includes references to engine data plates and the manufacturers' repair manual, with supplementary images attached. This correspondence aligns with federal and state procurement standards, aimed at maintaining operational efficiency and compliance in military vehicle maintenance. The document serves as a critical communication piece to ensure transparency and clarity in the RFP process, facilitating the selection of a qualified contractor for the engine replacement task.
    Attachment 5 - Engine Data Plates.pdf
    The document outlines a federal grant initiative aimed at advancing sustainable agricultural practices in underdeveloped regions. It emphasizes the importance of promoting environmental stewardship while enhancing food security and economic viability for local farmers. The program encourages collaboration between governmental bodies, local organizations, and agricultural stakeholders to implement innovative farming techniques and improve access to resources. Key components include funding for educational workshops, the establishment of community gardens, and the development of sustainable irrigation systems. The initiative's success relies on ongoing assessments and measurable outcomes to track progress and impact. This project showcases the government's commitment to integrating sustainability into agricultural policy, fostering both ecological health and community resilience.
    Attachment 6 - Service Manual Image.pdf
    The government file assesses various federal and state RFPs and grants aimed at enhancing community development and infrastructure. It outlines funding opportunities for local governments, non-profits, and businesses, focusing on projects such as public housing, renewable energy, and sustainable transportation. Key programs emphasize collaborative partnerships, aiming to leverage federal dollars to maximize local impact. The document details eligibility criteria, application processes, and deadlines for accessing funds, with an emphasis on transparency and accountability in the use of public resources. It encourages innovative solutions to local challenges, promoting initiatives that address economic disparities and environmental sustainability. The overall goal is to enable recipients to create equitable, efficient, and resilient communities through strategic investment. This comprehensive overview of available resources is crucial for stakeholders seeking to navigate the funding landscape effectively, positioning them to advance community initiatives aligned with governmental objectives and priorities.
    Solicitation - FA441725Q0119.pdf
    The document outlines a solicitation for the procurement of engine replacement services for two R-11 aircraft refueling trucks by the U.S. Air Force. It emphasizes the necessity for a contractor to provide management, tools, equipment, and labor for the complete replacement of the engines, transmission, and related assemblies, adhering to the Statement of Work (SOW). The solicitation specifies a total award amount of USD 9,000,000 and includes important dates for proposal submission and contract administration details. The contracting process includes clauses from the Federal Acquisition Regulations (FAR) and Department of Defense Acquisition Regulation Supplement (DFARS), which govern the procurement and outline obligations such as payment procedures and unique item identification for delivered goods. The document serves to facilitate transparency and compliance in selecting a qualified vendor for executing necessary repairs and replacements, underscoring the federal government's support for small businesses, specifically women-owned and economically disadvantaged enterprises. It further mentions required inspections, delivery schedules, and relevant wage determinations, reinforcing the structured approach to public contracting in service delivery.
    Statement of Work(SOW) - R-11s Engine Replacement.pdf
    The Department of the Air Force's Air Force Special Operations Command outlines a Statement of Work (SOW) for the repair of two R-11 aircraft refueling trucks, located at Hurlburt Field, Florida. The contractor is responsible for comprehensive repairs, including the removal of old engine and transmission assemblies, installation of a re-manufactured engine, and replacement of various parts, all in accordance with manufacturer guidelines. The contract stipulates that work must be completed within 120 calendar days, with transportation responsibilities dependent on the contractor's facility location. The contractor must provide detailed documentation of all repairs, including receipts with a breakdown of parts and labor. A designated contract manager will oversee performance, ensuring compliance with contract specifications, and any non-conforming services must be rectified at no extra cost to the government. The SOW establishes clear guidelines for managing and ensuring the quality of service, highlighting accountability and the need for effective communication with the contracting officer. This initiative demonstrates the Air Force's focus on operational readiness and the maintenance of crucial refueling capabilities.
    Lifecycle
    Title
    Type
    R-11s Engine Replacement
    Solicitation
    R-11s Engine Replacement
    Currently viewing
    Sources Sought
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