The U.S. Customs and Border Protection Laboratory and Scientific Services (CBP LSS) seeks to repair and upgrade a specific Gas Chromatograph/Mass Spectrometer (GC/MS) unit, identified as G7077B with serial number US1807M019. The primary objective is to replace the 5977 EI Extraction Analyzer and associated parts, including a new turbo pump, while ensuring full compatibility and seamless data transfer with existing laboratory systems. To achieve this, CBP LSS has outlined stringent requirements for the chosen vendor. The vendor must have an established presence in the region, demonstrated by having at least 10 instruments from the same family within a 300-mile radius of a CBP LSS Laboratory. This ensures reliable and timely service and support. Local service and technical support personnel, trained on the current instrument model, are expected to be available for quick response and on-site repair within specified time frames. The vendor is also responsible for providing on-site training to analysts, covering all aspects of the software and hardware, enabling them to create methods, run samples, interpret results, and generate custom reports independently. The GC/MS system itself must meet or exceed specific chromatographic performance standards, including retention time and area repeatability specifications. The vendor shall provide all necessary parts and tools for a turnkey installation, ensuring seamless integration of all components. The period of performance includes a 90-day timeframe for installation and training, followed by a 30-day evaluation period. If deficiencies are found, the vendor has an additional 30 days to rectify them; otherwise, the instrumentation will be returned. While a security clearance is not required, the vendor must agree to handle data with discretion and only use it for the intended purpose. This procurement aims to acquire a fully functional, state-of-the-art GC/MS system, supported by a reliable vendor with a strong regional presence, to ensure the efficient and effective operation of CBP LSS laboratories.

This document pertains to the procurement of maintenance services for specialized scientific equipment, specifically, an Agilent GC-MS system, which includes a 68777B EI Extraction Analyzer, a 5977B transfer line assembly, and a new Duo 3 RVP. The anticipated cost of these services is estimated at $201,445.00. Due to the complex and technical nature of the equipment, the sole source determination is justified, citing that only Agilent-certified technicians are qualified to install their proprietary parts. The price will be determined as fair and reasonable through market research and comparison with previous purchases, as outlined in FAR Part 13.106-3(a)(2). This procurement falls below the micro-purchase threshold, indicating a simplified acquisition process. While no specific contract type is mentioned, the reference to a "price analysis" suggests a firm-fixed-price arrangement. The key dates appear to be the anticipated service date and the submission deadline for the sole source determination. No evaluation criteria are explicitly listed, aside from the requirement for Agilent-certified technicians.