Bearlodge Ranger District Office Furnace Replacement
ID: 1282B125Q0020_1148289Type: Solicitation
Overview

Buyer

AGRICULTURE, DEPARTMENT OFFOREST SERVICEUSDA FOREST SERVICE-SPOC IMWashington, DC, 202500001, USA

NAICS

Air-Conditioning and Warm Air Heating Equipment and Commercial and Industrial Refrigeration Equipment Manufacturing (333415)

PSC

INSTALLATION OF EQUIPMENT- PLUMBING, HEATING, AND WASTE DISPOSAL EQUIPMENT (N045)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/00e3a7c000914382957b12dddbdcd7f3/view
Timeline
    Description

    The U.S. Department of Agriculture, specifically the Forest Service, is seeking qualified contractors for the replacement of two furnaces at the Bearlodge Ranger District Office located in Sundance, Wyoming. The project involves the complete removal of outdated propane-fueled furnaces and the installation of new energy-efficient models, ensuring compliance with safety and environmental regulations while maintaining normal government operations during construction. This procurement is set aside for small businesses under the NAICS code 333415, with a performance period scheduled from April 21, 2025, to May 30, 2025. Interested contractors must submit their proposals by 5:00 PM Mountain Time on April 10, 2025, and can direct inquiries to Mark Charpentier at mark.charpentier@usda.gov.

    Point(s) of Contact
    Mark Charpentier
    mark.charpentier@usda.gov
    Files
    Title
    Posted
    Amendment 0001 - SF-30 - 1282B125Q0020.pdf
    The document details an amendment to solicitation 1282B125Q0020 from the USDA Forest Service, updating various terms before contractor proposals are submitted. Key changes include extending the deadline for offers to 5:00 PM Mountain Time on April 10, 2025, modifying the period of performance to April 21, 2025, through May 30, 2025, and revising required documentation, including an updated SF-1449 form and answers to contractor inquiries. Specific changes involve removing "Mobilization" from the item schedule and providing an updated schedule via Attachment 001. Additionally, the document addresses several contractor questions regarding proposal requirements, site accessibility, project specifications, and cost estimations. It emphasizes that developing a pricing structure is the contractors' responsibility. The amendment is crucial for ensuring that potential bidders understand the updated terms and conditions, ultimately facilitating a smooth bidding process under federal regulations.
    Attachment 001 - Schedule of Items.pdf
    The document outlines an invitation for bids related to the replacement of furnaces at the Bearlodge Ranger District Office within the Black Hills National Forest. Bidders are required to submit prices for all specified items, which include mobilization, removal of two dysfunctional furnaces, and the installation of two new furnaces with different heating capacities (120 MBH and 100 MBH). The bidding process adheres to Federal Acquisition Regulations, emphasizing that unit prices govern in cases of discrepancies. The government retains the right to request additional information to evaluate the pricing's reasonableness and ensure compliance with project requirements. This RFP aims to enhance the operational efficiency and safety of the ranger district office by updating essential heating infrastructure.
    Attachment 001 - Schedule of Items - Version 2.pdf
    The Black Hills National Forest is seeking bids for the replacement of dysfunctional furnaces at the Bearlodge Ranger District Office. Bidders are required to submit bids for all listed items with unit prices rounded to the nearest cent. The bidding process ensures that unit prices will take precedence in case of discrepancies in totals. The project involves three main items: the removal of two dysfunctional furnaces, and the provision and installation of one new furnace with a capacity of 120 MBH, as well as another new furnace with a capacity of 100 MBH. The government reserves the right to demand additional information to assess the pricing outlined in the bids. This document presents a clear structure for suppliers looking to fulfill the government’s contracting needs in relation to facility maintenance and improvement.
    Attachment 002 - Statement of Work.pdf
    The USDA's Bearlodge Ranger District Office is initiating a project to replace two aging furnaces due to operational failures attributed to their age and unavailability of parts. The contractor will be responsible for providing all necessary labor, materials, and equipment to disconnect, remove, and replace the furnaces with new 80% single-stage non-condensing models equipped with ECM motors and LP conversion kits. Key deliverables include a proposed project plan within five business days post-award and an Operating and Maintenance Manual upon project completion. Work must occur during designated business hours on weekdays, with no operations allowed on weekends or holidays. The project exemplifies the USDA's commitment to maintaining functional facilities by ensuring HVAC system reliability and energy efficiency, critical for operational effectiveness in managing forest resources. This RFP reflects typical government procurement practices where detailed requirements and expectations are clearly outlined for prospective contractors.
    Attachment 003 - Specifications.pdf
    The document outlines the specifications for the replacement of two propane-fueled gas furnaces at the Bearlodge Ranger District Office within the Black Hills National Forest. It provides detailed requirements for the project, including a list of drawings, general requirements for work execution, contractor responsibilities, and specific construction methods. The project, located in Sundance, Wyoming, involves the removal of outdated furnaces and the installation of new units, adhering to safety and environmental regulations. Key aspects include maintaining normal government operations during construction, ensuring minimal disruption to office activities, and compliance with various building codes and quality standards. Additionally, it emphasizes the need for proper accident prevention protocols, waste management, and coordination among trades involved. Other critical factors highlighted are the environmental impact considerations and requirements for safety during installation, particularly regarding the handling of hazardous materials. Overall, this document serves as a structured guide for contractors to ensure the successful and compliant execution of the furnace replacement project while accommodating ongoing government operations.
    Attachment 004 - Drawings.pdf
    The document outlines a project undertaken by the U.S. Department of Agriculture Forest Service, focusing on the replacement of furnaces at the Bear Lodge Ranger District. It includes digitally signed confirmations from various officials, indicating approval of the construction documents and plans. The key details involve the replacement of two furnaces (Furnace Number 1 and Furnace Number 3), which will involve ductwork connections in a limited work area. The documentation likely serves as a part of a federal Request for Proposals (RFP) or grant for infrastructure improvements, emphasizing compliance with federal regulations and a commitment to maintaining operational efficiency in forest service facilities. The project's structure suggests coordination between multiple stakeholders for proper execution and adherence to safety protocols.
    Solicitation 1282B125Q0020.pdf
    The document is a solicitation for the removal and replacement of two furnaces at the Bearlodge Ranger District Office in the Black Hills National Forest, issued as a Request for Quotation (RFQ). It is a Total Small Business Set Aside under NAICS code 333415, with a small business size standard of 1,250 employees. The project is set to commence on April 7, 2025, and conclude by May 30, 2025. Offerors must submit a technical proposal, price quote, and necessary certifications, ensuring that their submissions are compliant with federal acquisition regulations. Key evaluation criteria include a detailed work plan and price reasonableness. The document outlines various FAR provisions and compliance details, including representations regarding telecommunications equipment and safety requirements throughout the project. It emphasizes the importance of having an active registration in the System for Award Management (SAM) for participation. The contact for inquiries is Mark Charpentier, the Contract Specialist. This procurement process exemplifies government contracting standards and practices aimed at facilitating small business participation in federal projects while ensuring regulatory compliance and safety considerations.
    Solicitation 1282B125Q0020 0001.pdf
    This document outlines a Request for Quotation (RFQ) issued by the USDA Forest Service for services related to the removal and replacement of two furnaces at the Bearlodge Ranger District Office in the Black Hills National Forest. It specifies that the procurement is set aside for small businesses, with a North American Industry Classification System (NAICS) code of 333415 and an eligible size standard of 1,250 employees. The period of performance is scheduled from April 21, 2025, to May 30, 2025. The RFQ includes requirements for offerors, such as providing a technical proposal that outlines the work plan, a price quote with a signed Standard Form 1449, and necessary certifications. The evaluation criteria for proposals include technical approach and price, with the government aiming for best value rather than just the lowest bid. Additional clauses related to compliance with government regulations, representations concerning telecommunications equipment, and terms pertaining to various federal and executive orders are incorporated into the contract. The document emphasizes the importance of active registration in the System for Award Management (SAM) for all offerors. Overall, the RFQ serves as a formal solicitation for interested contractors to submit competitive proposals for the specified services, ensuring compliance with federal guidelines.
    Lifecycle
    Title
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    Bearlodge Ranger District Office Furnace Replacement
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