R10 Document Scanning
ID: 1240BF24Q0038Type: Combined Synopsis/Solicitation
Overview

Buyer

AGRICULTURE, DEPARTMENT OFFOREST SERVICEUSDA-FS, CSA NORTHWEST 4Portland, OR, 972042829, USA

NAICS

Document Preparation Services (561410)

PSC

SUPPORT – ADMINISTRATIVE: ELECTRONIC RECORDS MANAGEMENT SERVICES (R617)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/6bddf40c3e794ccca07b5de684df8bf7/view
Timeline
    Description

    The U.S. Department of Agriculture, specifically the Forest Service, is seeking qualified small businesses to provide document scanning services for the Alaska Region (R10) in Juneau, Alaska. The primary objective is to digitize historical records, creating an organized digital database to enhance accessibility and optimize office space, while adhering to federal regulations for record digitization. This procurement is crucial for improving operational efficiency and preserving historical records, with the contract expected to run until December 31, 2024. Interested contractors must submit their technical and price proposals, along with past performance documentation, by September 11, 2024, and can contact Raymond Padgett III or Paige Wright for further information.

    Point(s) of Contact
    Raymond Padgett III
    raymond.padgett@usda.gov
    Paige Wright
    paige.wright@usda.gov
    Files
    Title
    Posted
    1240BF24Q0038 Attachment 1 PWS R10 EnvScanContract.pdf
    The document outlines a Performance Work Statement (PWS) for a non-personal services contract to digitize historical records for the U.S. Forest Service's Alaska Region (R10). The main objective is to scan physical records and create an organized digital database to optimize office space and enhance accessibility. The contractor is responsible for providing all necessary resources, including labor and equipment, and must adhere to federal regulations, specifically 36 CFR Part 1236 standards for digitizing federal records. Key tasks include inventorying all records, scanning documents into searchable PDFs, and organizing them using a government-approved naming convention. The deliverables consist of a project plan, an indexing sheet, and electronic files stored on a Solid-State Drive (SSD), all of which must meet specific quality standards set by the National Archives and Records Administration (NARA). The project is to commence upon contract award and will run through December 31, 2024. Security, conduct, and safety of contractor personnel are emphasized, along with compliance with Section 508 of the Rehabilitation Act for accessibility. Performance measures will evaluate contractor success based on accuracy and adherence to contract standards, with unacceptable performance defined as a failure to meet required thresholds. Overall, the PWS demonstrates the government's commitment to preserving historical records while improving operational efficiency.
    1240BF24Q0038 Attachment 2 Scedule of Items Offer Sheet.xlsx
    The document is a bid sheet related to solicitation number 1240BF24Q0038 for R10 File Scanning services needed by the federal government. It outlines the requirements for inventorying, indexing, and scanning records at the Juneau Regional Office, Chugach Supervisor Office, and Petersburg Supervisor Office. The listing includes item numbers, descriptions, quantities, and pricing, although the unit prices and total amounts are currently marked as $0.00. This solicitation aims to enhance the management of government records through digitization, improving efficiency and accessibility. The submission requires the company's details, including name, contact information, CAGE code, UEI number, and location. Overall, the document emphasizes the need for systematic handling of federal records and the opportunity for prospective contractors to participate in the bidding process.
    1240BF24Q0038 R10 Document Scanning Requirement.pdf
    The document outlines Request for Quote (RFQ) 1240BF24Q0038 for a document scanning service in Juneau, Alaska, aimed exclusively at small businesses. The primary requirement is to compile, scan, label, and electronically file hard copy records for Region 10. The period of performance is from the award date until December 31, 2024. Offerors must submit a technical proposal, price proposal, and past performance documentation by September 11, 2024, while complying with active registration in the System for Award Management. Evaluation criteria include technical capability, past performance, and price, with a focus on recent and relevant experiences. The government will award a firm-fixed-price contract, with the potential for additional options. This solicitation emphasizes transparency, competitive pricing, and performance evaluation, aligning with federal procurement standards aimed at enhancing operational efficiency and accountability. The RFQ is part of a broader effort to engage small businesses in government contracts, underlining the significance of compliance with federal regulations and the importance of effective proposal submissions.
    Lifecycle
    Title
    Type
    R10 Document Scanning
    Currently viewing
    Combined Synopsis/Solicitation
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