Soil Climate Analysis Network (SCAN) Site Maintenance - USDA - NRCS NWCC
ID: 12FPC324Q0120Type: Combined Synopsis/Solicitation
Overview

Buyer

AGRICULTURE, DEPARTMENT OFFARM PRODUCTION AND CONSERVATION BUSINESS CENTERFPAC BUS CNTR-ACQ DIVWASHINGTON, DC, 20250, USA

NAICS

All Other Professional, Scientific, and Technical Services (541990)

PSC

MAINT/REPAIR/REBUILD OF EQUIPMENT- SERVICE AND TRADE EQUIPMENT (J035)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/75158206628d402c9b7ac2acaab408cb/view
Timeline
    Description

    The Department of Agriculture, specifically the Natural Resources Conservation Service (NRCS), is seeking qualified contractors to provide maintenance services for the Soil Climate Analysis Network (SCAN) stations across the United States. The procurement aims to establish a Firm Fixed-Price contract for Field Technicians responsible for maintaining over 210 SCAN stations, which monitor critical soil and climate data essential for agricultural practices and climate assessments. This initiative underscores the importance of accurate environmental monitoring, as the SCAN program has been operational since 1991, providing real-time data on various climatic factors. Interested parties must submit their quotes by September 19, 2024, with the contract performance period running from October 1, 2024, through January 31, 2026. For further inquiries, potential bidders can contact Mark Domingo at mark.domingo@usda.gov.

    Point(s) of Contact
    Mark Domingo
    mark.domingo@usda.gov
    Files
    Title
    Posted
    Attachment 1 - SOW and Punchlist.pdf
    The Statement of Work (SOW) for the Soil Climate Analysis Network (SCAN) Maintenance outlines the responsibilities of the USDA's Natural Resources Conservation Service (NRCS) in maintaining SCAN stations throughout the U.S., including territories like Alaska and Puerto Rico. With 210 SCAN stations currently operational, the focus is on collecting real-time soil moisture and temperature data crucial for agricultural practices and climatic assessments. The contractor's duties include adhering to maintenance standards as per the SCAN Maintenance Manual, performing site visits, and providing comprehensive reports. They are required to have extensive field experience and the ability to handle specific technical tasks under varying environmental conditions. The government will provide necessary components for repairs, and updates must align with established maintenance timelines. This SOW emphasizes the importance of accurate data collection for agriculture and climate analysis, positioning SCAN as a key resource for federal partners and tribes installing Tribal SCAN (TSCAN) stations. The document serves as a guidance mechanism for contractors responding to government Requests for Proposals (RFPs) to ensure data integrity and operational efficiency in climate monitoring efforts.
    Attachment 2 - Quote Sheet - 12FPC324Q0120.docx
    The document presents a quote sheet for Solicitation #12FPC324Q0120, detailing a request for proposals related to the maintenance and repair of the Soil Climate Analysis Network (SCAN) stations. The solicitation intends to award a single comprehensive contract covering all specified items, specifically addressing the maintenance needs for a total of 116 SCAN stations. Interested companies are required to provide their unit prices and total prices for the services. The document emphasizes the importance of ensuring that these stations, integral to climate monitoring, are effectively maintained to support ongoing research and data accuracy. The structure focuses on succinctly outlining the requirements and pricing expectations associated with the solicitation process, typical in government Request for Proposals (RFPs) for federal projects. This initiative reflects government efforts to uphold environmental monitoring through structured maintenance contracts.
    Attachment 3 Vendor Info Sheet - 12FPC324Q0120.docx
    The document is a Vendor Information Sheet associated with Solicitation #12FPC324Q0120, aimed at collecting essential details from offerors responding to a request for proposal (RFP). It includes fields for the offeror's name, business name, address, phone number, point of contact email, and Unique Entity Identifier (UEI). Additionally, there is a section to verify the offeror's registration status in the System for Award Management (SAM), indicating whether they are registered, and a space to attach the SAM record if applicable. The document concludes with a requirement for the authorized representative's printed name, signature, and date. This form is crucial for ensuring compliance and proper identification of vendors interested in participating in federal government contracts, grants, or RFPs, streamlining the pre-award process and adherence to government regulations.
    Attachment 4 - SCAN Maintenance Manual v3 2022.pdf
    The Soil Climate Analysis Network (SCAN) program focuses on the maintenance and operation of over 200 stations that monitor critical soil and climate data across agricultural areas. Established in 1991, the program provides near real-time data on soil moisture, temperature, air temperature, humidity, solar radiation, wind speed, and precipitation. The document outlines the evolution of SCAN station designs from first to third generation, detailing maintenance procedures essential for ensuring accurate data collection. Key processes include thorough pre-trip planning, day-of site visit protocols, and a comprehensive maintenance checklist covering sensor inspections, battery management, and equipment replacement. The importance of creating a prioritized maintenance plan is emphasized, as is the requirement for safety training and proper communication among staff. Specific maintenance tasks for various sensors, including soil moisture, temperature sensors, and weather stations, are described, ensuring technicians execute their responsibilities correctly. Additionally, the use of the Survey123 application for digital inventory tracking and reporting during site visits is outlined, forming an integral part of data management and record-keeping. The document serves as a detailed guide to ensure SCAN stations operate effectively, highlighting the importance of maintaining environmental monitoring infrastructure in support of agricultural resource assessments and conservation activities.
    S01_Combined Synopsis and Solicitation - 12FPC324Q0120.pdf
    This document outlines a combined synopsis/solicitation for the maintenance and repair of Soil Climate Analysis Network (SCAN) stations under the USDA's Natural Resources Conservation Service (NRCS). The request is for a Firm Fixed-Price contract, focusing on hiring Field Technicians responsible for the maintenance of the NRCS SCAN network. Contractors must meet stringent technical qualifications, including a minimum of ten years of experience with specific electronic equipment. The evaluation process will follow a Lowest Price Technically Acceptable (LPTA) approach, emphasizing technical capability, compliance, and past experience. The performance period spans from October 1, 2024, through January 31, 2026, with quotes due by September 19, 2024. The solicitation is a 100% small business set-aside, adhering to NAICS code 541990. Interested contractors must submit comprehensive quotes, demonstrating their technical understanding and past performance. The document includes detailed instructions for quote submissions, evaluation criteria, and mandatory compliance with various federal acquisition clauses. Overall, this solicitation highlights the government's commitment to procuring services that ensure the operational continuity of essential environmental monitoring stations.
    Lifecycle
    Title
    Type
    Soil Climate Analysis Network (SCAN) Site Maintenance - USDA - NRCS NWCC
    Currently viewing
    Combined Synopsis/Solicitation
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