R499--Document Shredding Services for the Minneapolis VA
ID: 36C26325Q0256Type: Presolicitation
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OFNETWORK CONTRACT OFFICE 23 (36C263)Saint Paul, MN, 55101, USA

NAICS

All Other Support Services (561990)

PSC

SUPPORT- PROFESSIONAL: OTHER (R499)

Set Aside

Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside (FAR 19.14) (SDVOSBC)

Original Source

https://sam.gov/opp/a5a0f7753bbe4f21aee9e33523e13129/view
Timeline
    Description

    The Department of Veterans Affairs is seeking qualified contractors to provide document shredding services for the Minneapolis Veterans Affairs Healthcare System (MVAHCS). The procurement involves the secure destruction of approximately 400,000 lbs. of paper and 500 lbs. of media annually, ensuring compliance with federal regulations and Veterans Affairs directives. This contract is critical for maintaining the confidentiality and security of sensitive information, with requirements including the provision of locked security consoles, trained staff, and a documented chain of custody for all materials destroyed. Interested parties should contact Senior Contracting Officer Traci A Johannes at Traci.Johannes@va.gov for further details regarding the solicitation, which is identified as 36C26325Q0256.

    Point(s) of Contact
    Traci JohannesContracting Officer
    (320) 654-7635
    traci.johannes@va.gov
    Files
    Title
    Posted
    36C26325Q0256_1.docx
    The document outlines a solicitation for document shredding and destruction services to support the Minneapolis Veterans Affairs Healthcare System (MVAHCS). This contract aims to securely remove approximately 400,000 lbs. of paper and 500 lbs. of media annually, ensuring compliance with Veterans Affairs directives. The contractor will collect confidential materials from locked consoles, with options for site-based or off-site destruction, providing a documented chain of custody throughout the process. Requirements for the contractor include maintaining strict security measures, providing necessary equipment like locked security consoles, and having staff with specific training and backgrounds. The contractor must submit monthly reports on materials destroyed and maintain a detailed record of console placements. The document also includes clauses about contract administration, security controls compliance, and procedures during a data breach, ensuring that all actions comply with federal security regulations. Overall, the document emphasizes the importance of safeguarding sensitive information while providing structured services aligned with government standards.
    36C26325Q0256.docx
    The Department of Veterans Affairs (VA) is issuing a presolicitation notice for document shredding services at the Minneapolis VA Health Care System. This procurement falls under the NAICS code 561990, which covers all other support services, with a size standard of $16.5 million. Potential bidders must monitor the specified site for the upcoming solicitation package and are responsible for obtaining any amendments that may be issued. All inquiries are to be directed in writing to the Contracting Officer, Traci Johannes, via email, as telephone queries will not be accepted. Participation requires registration with the System for Award Management (SAM). The notice clarifies that it does not obligate the government to award a contract or to cover any quote or proposal preparation costs. Interested parties are encouraged to engage proactively as further details will only be available upon issuance of the full solicitation.
    Attachment A - Locations.xlsx
    The document outlines a schedule for the provision of secure document and media destruction containers across various locations in Minnesota and Wisconsin. It lists specifications such as container type, location, and estimated service frequency for each building. The majority of the containers are described as 32 dry-gallon, securable, floor-standing stationary consoles with a few mobile carts of 96 gallons included. Locations cover multiple buildings at One Veterans Drive in Minneapolis and other regional sites, including St. Paul, Maplewood, and Ely. A total of 675 containers are specified, with varying estimated treatments per year based on the location. The details suggest a structured procurement effort for secure document management services, essential for safeguarding sensitive materials in compliance with federal regulations. This aligns with government RFP standards focused on safety, environmental considerations, and proper handling of confidential information.
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