Amendment 0001 to RFQ 36C25926Q0011 for annual boiler maintenance at the Eastern Colorado Healthcare System (ECHCS) extends the quote deadline to November 13, 2025, at 14:00 MT. A mandatory site visit is scheduled for November 6, 2025, at 10:00 AM MT at the Rocky Mountain Regional VA Medical Center, with confirmation required by November 3, 2025. Questions are due by November 7, 2025, at 08:00 AM MT. Key clarifications include the requirement for H Stamp welding certification for boiler work, the need to replace eight relief valves set at 135 PSI and 140 PSI, and an update to the National Board Inspection Code reference from Part RB to Part 2. Unscheduled emergency repairs will be a "not to exceed" item, requiring vendors to acknowledge potential unplanned maintenance within contracted limits.

This amendment (0002) to RFQ 36C25926Q0011 addresses annual boiler maintenance for the Eastern Colorado Healthcare System (ECHCS) by posting an updated Statement of Work (SOW) dated November 13, 2025, and answering vendor questions. Key clarifications include: combustion tuning is done a week after annual boiler inspections; De-aerator (DA) and Condensate tanks can be inspected during internal boiler inspections; DA tanks require 6-year magnetic particle testing; the contractor is responsible for cleaning boilers and tanks before inspections; the VA will provide gaskets; safety pressure relief valves need semi-annual testing and certification. Crucially, all requirements concerning the removal and upgrade of existing valves have been removed from the SOW. The quote deadline is November 21, 2025, at 16:00 MT. This is a new requirement with no incumbent, and a site visit was not mandatory.

Amendment 0003 to RFQ 36C25926Q0011 extends the quote deadline for the annual boiler maintenance contract for the Eastern Colorado Healthcare System (ECHCS) by the Department of Veterans Affairs. The new deadline for submissions is November 21, 2025, at 16:00 Mountain Time. This extension provides additional time for interested parties to submit questions and for the contracting office to provide answers, with Amendment 0002 to be posted once all questions are addressed. The solicitation, identified by product service code J045 and NAICS code 238220, is a set-aside for the SBA.

This Combined Synopsis/Solicitation Notice (RFQ #: 36C25926Q0011) from the Department of Veterans Affairs seeks quotes for annual boiler maintenance, including base and four option years, for the Eastern Colorado Healthcare System. The procurement is a 100% small business set-aside under NAICS code 238220. Quotes are due by 14:00 MT on October 30, 2025, and must be emailed to natasha.holland@va.gov and Thaddeus.gray@va.gov. The solicitation outlines line items for annual maintenance, unscheduled repairs, and emergency repairs with "not to exceed" amounts. Offerors must be OEMs or authorized dealers, and "gray market" items are prohibited. Evaluation factors are technical capability, past performance, and price, with technical capability and past performance being more important than price. Offerors need to provide technical proposals, past performance references, and complete the pricing schedule. All offerors must be registered in SAM and, if applicable, VIP verified for veteran-owned small businesses. The contract duration, including options, will not exceed 5 years and 6 months.

This Statement of Work outlines the requirements for semi-annual inspection, safety device testing, and calibration of boiler plant burners, controls, instruments, and data management at the Department of Veterans Affairs – Eastern Colorado Healthcare BOILER PLANTS. The objective is to ensure optimal performance, safety, and compliance with federal and industry standards. Key areas include combustion analysis, pressure relief valve replacement, 5-year inspections with magnetic particle testing, and H stamp welding. Technicians must be highly qualified with specific experience and familiarity with relevant codes and directives. The document details site-specific equipment, extensive inspection and calibration procedures, burner performance requirements, and reporting guidelines, including immediate notification of safety deficiencies. It also covers annual internal and external boiler and deaerator inspections, repair protocols, emergency call-out services, work scheduling, and contractor responsibilities regarding resources, record management, and training. The work will be performed at the Rocky Mountain Regional VA Medical Center for a base year and four option years.

The Department of Veterans Affairs' Eastern Colorado Healthcare is seeking semi-annual boiler maintenance, inspection, and testing services. This includes combustion analysis, safety device testing, pressure relief valve replacement, 5-year inspections with magnetic particle testing, and H stamp welding services. Technicians must have at least one year of trade school and five years of experience with institutional and industrial boiler plants, demonstrating familiarity with relevant codes and directives. The contract covers four Cleaver Brooks boilers, a deaerator tank, and a condensate/surge tank. The work involves comprehensive inspections, testing, and calibration of boiler components and controls, with specific performance requirements for burners and detailed reporting mandates. Repairs for identified deficiencies and up to six emergency call-outs per year are also part of the scope. The contractor must provide all necessary resources, and work will be performed at the Rocky Mountain Regional VA Medical Center for a base year and four option years, adhering to strict scheduling, safety, and records management protocols.

This Statement of Work outlines requirements for semi-annual inspection, safety device testing, and calibration of boiler plant burners, controls, instruments, and data management at the Department of Veterans Affairs – Eastern Colorado Healthcare. The contract covers four Cleaver Brooks boilers, a de-aerator tank, and a condensate/surge tank, specifying maintenance frequencies from semi-annual to every six years for magnetic particle testing. Technicians must be highly qualified, possessing specific experience and familiarity with relevant codes and directives. The work involves comprehensive visual inspections, performance testing of safety interlocks, combustion analysis, and instrument calibration. Detailed reporting within one week of inspection is mandatory, including findings and recommendations. The document also specifies annual boiler inspections, emergency repair procedures, and the contractor's responsibility to provide all necessary resources. The period of performance is a one-year base with four option years at the Rocky Mountain Regional VA Medical Center.

The Past Performance Questionnaire is a critical document used in government contracting to evaluate a contractor's past performance. It requires detailed information on services performed, including objectives, scope, achievements, and challenges, along with the contract's complexity, performance dates, and total value. The questionnaire also gathers organizational details of the company being reviewed and relevant contract numbers. A key section involves a performance rating, where the contractor is rated as Outstanding, Satisfactory, or Unsatisfactory, with mandatory additional comments for ratings other than satisfactory. The document concludes with a verification section for accuracy and authorization, emphasizing its role in assessing a contractor's reliability and capability for future government projects.

This Wage Determination (No. 2015-5419, Revision 30, dated 08/07/2025) outlines minimum wage rates and fringe benefits for service contract employees in specific Colorado counties (Adams, Arapahoe, Broomfield, Clear Creek, Denver, Douglas, Elbert, Gilpin, Jefferson, Park). It details two Executive Orders: EO 14026 for contracts entered into or renewed after January 30, 2022, requiring at least $17.75/hour; and EO 13658 for contracts awarded between January 1, 2015, and January 29, 2022, requiring at least $13.30/hour. Both rates are adjusted annually. The document lists wages for various occupations, including administrative, automotive, food service, health, IT, and maintenance roles. It also specifies health and welfare benefits ($5.55/hour or $5.09/hour if covered by EO 13706 for paid sick leave), vacation (2-4 weeks based on service), and eleven paid holidays. Special provisions cover computer employees (exemptions), air traffic controllers/weather observers (night/Sunday pay), hazardous duty differentials, and uniform allowances. A conformance process is detailed for unlisted occupations using SF-1444.

VHA Directive 1810 outlines policies and responsibilities for safe and efficient boiler and boiler plant operations in VA medical facilities. It updates previous guidelines, expands technical requirements, and assigns specific duties to various VHA leadership roles, from the Under Secretary for Health to individual medical facility directors. Key aspects include regular inspections, mandatory training for operators (including "Safe Steamin'" courses and NFPA 70E compliance), strict record-keeping, and detailed emergency procedures like load-shedding and fuel reserves. The directive emphasizes continuous monitoring, timely repairs of safety devices, and adherence to national codes and standards to ensure patient, staff, and visitor safety, as well as operational efficiency and protection of government assets. It also details notification requirements for OHE regarding new installations, equipment changes, incidents, and deviations from policy.