Lodging for Mobility Guardian in Cairns Australia
ID: FA440725QMG01Type: Solicitation
Overview

Buyer

DEPT OF DEFENSEDEPT OF THE AIR FORCEFA4407 375 CONS LGCSCOTT AFB, IL, 62225-5015, USA

NAICS

Hotels (except Casino Hotels) and Motels (721110)

PSC

TRANSPORTATION/TRAVEL/RELOCATION- TRAVEL/LODGING/RECRUITMENT: LODGING, HOTEL/MOTEL (V231)

Original Source

https://sam.gov/opp/fcde7eb75b4a419c922b95c401a431e6/view
Timeline
    Description

    The Department of Defense, specifically the 375th Contracting Squadron, is soliciting proposals for lodging accommodations in Cairns, Australia, for the Mobility Guardian Exercise 2025. The procurement requires a total of 7 double occupancy rooms and 2 single occupancy rooms from July 6 to July 8, 2025, followed by 80 double occupancy rooms and 10 single occupancy rooms from July 9 to July 27, 2025, to accommodate approximately 170 designated individuals. This contract is crucial for ensuring safe and comfortable lodging for military personnel during a significant exercise, with strict adherence to quality standards and federal regulations. Interested vendors must submit their proposals by May 16, 2025, and can direct inquiries to Jacob Wunder at jacob.wunder.1@us.af.mil or Latoyia Williams at latoyia.williams.1@us.af.mil.

    Files
    Title
    Posted
    Amendment 01 Commercial Lodging Cairna Austrailia.pdf
    The memorandum from the Department of the Air Force, Headquarters 375th Air Mobility Wing, serves to amend solicitation FA440725QMG01 by updating key dates and provisions. The revised due date for Requests for Information (RFI) is now 10:00 AM CDT on April 30, 2025, while Requests for Quotations (RFQ) are due at 2:00 PM CDT on May 7, 2025. The document emphasizes that the Government reserves the right to cancel the solicitation at any time and will not reimburse any costs incurred by offerors in such an event. Additionally, it incorporates a provision regarding the potential for either single or multiple awards for delivery orders or task orders under this solicitation. The memorandum concludes by providing contact information for inquiries related to this amendment. This document is significant as it outlines adjustments necessary for vendors participating in the bid process, ensuring clarity and transparency in government contracting practices.
    Attch 1-RFQ Cairns Lodging.pdf
    The 375th Contracting Squadron is issuing a Request for Quotation (RFQ) for lodging needs in Cairns, Australia, for the U.S. government, specifically for the period of July 6-27, 2025. The request includes accommodations for 7 double occupancy and 2 single occupancy rooms from July 6-8, followed by 80 double and 10 single rooms from July 9-27. The contract will prioritize technical performance over price, favoring vendors that provide all lodging in one location. Proposals must meet specific technical criteria, including room availability, a staffing plan, and proximity to Cairns Airport. Bids are due by May 16, 2025, with questions accepted until May 7, 2025. The government retains the right to award contracts to multiple vendors based on evaluation procedures outlined in the RFQ, which focuses on delivering the best value. Additionally, an ombudsman is available to address concerns related to the procurement process, although resolution should first be sought through the contracting officer. The RFQ includes attachments with performance work statements and contractual clauses.
    Attch 2- Cairns Lodging Provisions and Clauses.pdf
    The provided document appears to be a protected PDF file regarding federal government RFPs, federal grants, or state and local RFPs. Due to its protection, the content cannot be directly accessed or summarized. Typically, such documents outline funding opportunities, application processes, project eligibility, and specific requirements for organizations seeking government support. They serve as crucial communication tools for federal and state agencies to solicit proposals from businesses and non-profits, aiming to foster partnerships that align with public policy objectives. Understanding the context and structure of RFPs is essential for applicants to ensure compliance and improve their chances of securing funds, but without access to the actual content, a detailed summary cannot be provided. It is recommended to download a compatible PDF reader to view and extract pertinent information from the file.
    Attch 3_ Addendums 52.212-1 52.212-2 52.212-4.pdf
    The document outlines a federal request for proposals (RFP) for lodging accommodations in Cairns, Australia, aimed at supporting a specific performance work statement (PWS) and includes detailed instructions for offerors. Key requirements involve holding offer prices firm until the award date, with an acceptance period until at least July 10, 2025. Offerors must submit a technical plan detailing their approach and capability, a pricing sheet with justification, and a cover letter on company letterhead. Proposals will be evaluated based on technical merit, focusing on room availability, staffing plans, and proximity to Cairns Airport, as well as price validity and reasonableness. The evaluation process prioritizes the technical proposal over price but requires both to be acceptable for a bid's success. Notably, offerors must identify any potential organizational conflicts of interest, and various contract conditions are outlined, including inspection rights, payment procedures, and terms for contract termination. The document emphasizes compliance with federal regulations, and the potential for awarding multiple contracts while preferring a single contract award.
    MG 25 Lodging PWS (Cairns).pdf
    The Performance Work Statement (PWS) outlines the requirements for lodging accommodations during the Mobility Guardian Exercise 2025, scheduled from July 6 to July 27, 2025. The Air Mobility Command seeks lodging for approximately 170 designated individuals, with costs aligned to the U.S. Defense Travel Management Office per diem rates. Lodging specifics include single and double occupancy arrangements, safety features (e.g., locked doors and windows), adequate facilities for heating and cooling, and comprehensive housekeeping services. The document requires a collaborative check-in/check-out process, with specific identity verification needed for room assignments. Additionally, the lodging facility must ensure effective invoicing and payment methods, while not charging for incidental costs separately. Quality assurance measures are specified, including on-site inspections and potential contractor non-acceptance for subpar services. Key roles are defined, including the Contracting Officer, the Contractor’s Representative, and the Technical Point of Contact to facilitate communication. The document captures the rigorous standards and processes required for government contracting in lodging services during significant military exercises while ensuring quality and safety.
    RFQ Cairns Lodging v2.pdf
    The 375th Contracting Squadron at Scott AFB, IL, is soliciting bids for lodging in Cairns, Australia, for U.S. government personnel during the period of 06 July 2025 to 27 July 2025. The requirement includes 7 double occupancy rooms and 2 single occupancy rooms for the first segment, followed by 80 double and 10 single occupancy rooms for the latter segment. The solicitation (FA440725QMG01) emphasizes the evaluation of offers based on technical performance over price, with preference given to vendors providing accommodations in one location. The RFQ outlines a full and open competition process via SAM.gov under NAICS code 721110. Terms related to awards, including potential for multiple contracts, are highlighted, along with specific evaluation factors focusing on technical capabilities, staffing plans, and proximity to Cairns Airport. Additionally, it includes guidance for submission of quotes and a clear deadline for questions and proposals. The document stresses that the government may cancel the solicitation at any time without financial obligation to bidders and defines protocols for concerns through the appointed ombudsman. This RFQ serves to procure necessary lodging in compliance with federal acquisition regulations while ensuring quality and efficiency for the mission’s requirements.
    Lifecycle
    Title
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    Lodging for Mobility Guardian in Cairns Australia
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