6525--Notice of Intent to Sole Source - Emergency Repair of Philips DigitalDiagnost C90 High Performance X-Ray System - White River Junction VA Medical Center
ID: 36C24126Q0149Type: Special Notice
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OF241-NETWORK CONTRACT OFFICE 01 (36C241)TOGUS, ME, 04330, USA

NAICS

Diagnostic Imaging Centers (621512)

PSC

IMAGING EQUIPMENT AND SUPPLIES: MEDICAL, DENTAL, VETERINARY (6525)

Original Source

https://sam.gov/workspace/contract/opp/1f97beb46189443ca75629aa8ebd2d5f/view
Timeline
    Description

    The Department of Veterans Affairs (VA) intends to award a sole-source, Firm-Fixed-Price contract for the emergency repair of a Philips DigitalDiagnost C90 High Performance X-Ray System at the White River Junction VA Medical Center. The procurement requires the replacement of two 3-Phase Inverter Boards and one High Voltage Generator Tank, with all work to be performed in accordance with Philips Medical Standards for installation, testing, and calibration. This specialized equipment is critical for medical imaging, and Philips is the only vendor with the proprietary knowledge and parts necessary for these repairs. Interested parties may submit their capability responses by December 26, 2025, to Dewan Britton at Dewan.Britton@va.gov or by phone at 910-341-5300, although the government reserves the right to determine if a competitive procurement is appropriate.

    Point(s) of Contact
    Dewan BrittonContract Specialist
    (910) 341-5300
    Dewan.Britton@va.gov
    Files
    Title
    Posted
    36C24126Q0149_r1.docx
    The Department of Veterans Affairs, VISN 1, issued a Special Notice to announce its intent to award a sole-source, Firm-Fixed-Price contract for the emergency repair of a Philips DigitalDiagnost C90 High Performance X-Ray System at the White River Junction VA Medical Center. This notice, identified by Solicitation Number 36C24126Q0149, is not a request for quotes but an intent to contract with Philips, the original manufacturer, due to its proprietary knowledge, parts, and technical capabilities deemed essential for the specialized repair. The required services include replacing two 3-Phase Inverter Boards and one High Voltage Generator Tank, all to be performed according to Philips Medical Standards. Interested parties may submit responses by December 26, 2025, to demonstrate their capability to meet the requirements, which will solely inform the government's decision on competitive procurement.
    36C24126Q0149.docx
    The Department of Veterans Affairs (VA), Network Contracting Office 1 (NCO 1), intends to award a sole-source, Firm-Fixed-Price contract for the emergency repair of a Philips DigitalDiagnost C90 High Performance X-Ray System at the White River Junction VA Medical Center. This notice, issued under FAR 5.2, is not a request for quotes but an intent to award to Philips, the original manufacturer. The repair includes replacing two 3-Phase Inverter Boards and the High Voltage Generator Tank, adhering to Philips Medical Standards for functional testing and calibration. Philips is deemed the sole source due to its proprietary knowledge, parts, and technical capabilities. Interested parties may submit responses by December 26, 2025, to demonstrate their capability, though the government reserves the right to determine if a competitive procurement is appropriate.
    Attachment 1 - SOW DigitalDiagnost C90 XRAY Repair.docx
    This Statement of Work outlines the requirements for emergency repair to a Philips DigitalDiagnost C90 X-ray machine at a VAMC due to a power grid malfunction. The contractor is responsible for providing and replacing two 3 Phase Inverter Boards and a High Voltage Generator Tank, adhering to Philips Medical Standards for installation, testing, and calibration. Services are to be performed Monday through Friday, 0700-1630 hrs, excluding government holidays, under a Fixed Firm Price contract. The contractor's Field Service Engineer must have applicable manufacturer's service training, use only new parts from Philips Medical, and provide continuous updates and twice-daily reports to the Clinical Engineering COTR. The government will provide physical system access and operational power. All deliverables and generated materials become the exclusive property of the U.S. Government, with strict confidentiality and non-disclosure requirements. Contractor personnel requiring computer system access must undergo a background investigation and receive favorable adjudication from the VA Office of Security and Law Enforcement.
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