BIGFOOT Collinear Multidimensional Spectrometer & NESSIE Laser Scanning Microscope as per (Attachment 1 SPEC) (No Substitutes)
ID: BG457191Type: Combined Synopsis/Solicitation
Overview

Buyer

ENERGY, DEPARTMENT OFENERGY, DEPARTMENT OFBROOKHAVEN NATL LAB -DOE CONTRACTORUpton, NY, 11973, USA

NAICS

Analytical Laboratory Instrument Manufacturing (334516)

PSC

ELECTRICAL AND ELECTRONIC PROPERTIES MEASURING AND TESTING INSTRUMENTS (6625)

Original Source

https://sam.gov/opp/70334bedf0434fa1b52356a89458ddc8/view
Timeline
    Description

    The Department of Energy, through Brookhaven National Laboratory (BNL), is soliciting quotes for the procurement of a BIGFOOT Collinear Multidimensional Spectrometer and a NESSIE Laser Scanning Microscope, with no substitutes allowed. This procurement aims to acquire specialized scientific instruments critical for research and development activities at BNL, emphasizing compliance with stringent quality assurance and safety standards. Interested vendors must submit their quotes, including details such as country of origin, unique entity identifier, and lead time, while ensuring registration in the System for Award Management (SAM) for U.S. entities. Quotes are due by the specified deadline, and interested parties should contact Beth Gilman at gilman@bnl.gov or call 631-344-4144 for further information.

    Point(s) of Contact
    Beth Gilman
    (631) 344-4144
    gilman@bnl.gov
    Files
    Title
    Posted
    AMS-Template-003 RFQ.pdf
    The Brookhaven Science Associates, LLC (operator of Brookhaven National Laboratory) is soliciting quotes for the procurement of a BIGFOOT Collinear Multidimensional Spectrometer and a NESSIE Laser Scanning Microscope, according to specified requirements. This Request for Quote (RFQ) BG457191, dated November 2023, outlines key submission details including due dates for quotes and questions, payment terms, and contract type (Firm Fixed Price). The scope requires that the offeror provide all necessary labor, services, and materials as detailed in the Draft Purchase Order. The procurement is categorized for full and open competition under the NAICS Code 334516. The evaluated award will go to the compliant offeror with the lowest price meeting technical specifications. Potential vendors must submit their formal quotations via email, using a provided pricing sheet, and must be registered in the System for Award Management (SAM). Notably, foreign vendors have different requirements regarding SAM registration. Overall, the document emphasizes compliance with government standards and the Buy American Act regarding the place of manufacture for the equipment.
    ATTACHMENT 1_SPEC.pdf
    The document labeled BG457191 is an attachment detailing specifications related to a federal government request for proposals (RFPs) or grants. The main focus revolves around outlining the requirements and expectations for potential contractors interested in submitting bids. Key points may include project objectives, deliverables, timelines, and compliance with regulatory standards. The structure appears to emphasize the necessity for vendors to demonstrate their qualifications and ability to meet the outlined specifications effectively. This attachment serves as a guiding document within the broader context of federal initiatives, aiming to ensure that selected proposals align with government objectives and maintain accountability in the use of public funds. Overall, BG457191 outlines the essential criteria for participating in the bidding process, underscoring the government’s commitment to transparency and effectiveness in its contracting practices.
    BSA_Commercial_Items_Rev22_Sep_2022.pdf
    The document outlines the General Terms and Conditions for commercial items and services provided by Brookhaven Science Associates, LLC (BSA) at Brookhaven National Laboratory. It details key sections including definitions, acceptance of agreements, and order of precedence. BSA's commitments emphasize maintaining a respectful workplace, reporting safety concerns, and ensuring compliance with laws. The Agreement is comprehensive, addressing payment terms, the inspection of goods, and warranties. It details conditions for termination, both for convenience and default, alongside provisions regarding patent indemnity, royalty reporting, and managing suspect or counterfeit items. Through these terms, BSA establishes guidelines that govern contractor obligations, the nature of supply acceptance, dispute resolution, and adherence to Internet Protocol standards in IT acquisitions. The structure promotes clear governance in its contracts, ensuring accountability and protection for both BSA and the Government while fostering a transparent and safe operational environment. The emphasis on compliance with federal regulations underscores the context of government procurement processes.
    BSA_Supp_Work_on_Site_Rev22_Sep_2022.pdf
    The document outlines the Supplemental Terms and Conditions for contractors working at Brookhaven National Laboratory (BNL) under Brookhaven Science Associates, LLC (BSA). Central topics include contractor employee badging, drug and alcohol policies, safety protocols, and insurance requirements. Key points emphasize the necessity for mandatory orientation and proper identification documentation for all contractor personnel, as well as strict adherence to a drug-free and alcohol-free workplace policy. The contractor must report any accidents or unusual events and maintain comprehensive insurance coverage. Additionally, contractors are obligated to comply with federal safety regulations, specifically 10 CFR 851, which governs worker safety and health. There is a strong focus on maintaining a safe work environment, ensuring that all employees have the required training and qualifications. The document also stresses the importance of disclosing any involvement in foreign government talent recruitment programs, particularly for individuals from countries deemed to be of risk. Overall, it provides a framework to ensure contractor accountability, safety, and compliance with government regulations while working on-site at BNL.
    ENCLOSURE A DRAFT PO.pdf
    Brookhaven National Laboratory (BNL) issued a draft purchase order (BNL-0000457191) for two specialized scientific instruments: a BIGFOOT Collinear Multidimensional Spectrometer and a NESSIE Laser Scanning Microscope, both of which are critical components under a Prime Contract with the U.S. Department of Energy (DOE). The order stipulates specific quality assurance requirements, shipping instructions, and compliance protocols pertinent to suppliers, emphasizing adherence to safety and calibration standards. The document serves as a guideline for procurement, ensuring that all materials match specified quality standards and specific prerequisites before delivery, classified under risk level A1 - Critical. It mandates that delivered products come with certifications and detailed records, reinforcing supplier responsibility for quality control and material safety protocols, including shipping restrictions on certain materials such as vermiculite. This procurement process aligns with government objectives for maintaining rigorous quality assurance practices in federal contracts while facilitating effective communication and compliance with suppliers.
    ENCLOSURE B AMS FORM050 Annual Representations Certifications Rev1.0.pdf
    The document outlines the Annual Representations & Certifications required by Brookhaven National Laboratory (BNL/BSA) for Offerors seeking to provide goods or services under U.S. Government contracts. It specifies that all Offerors must complete designated sections, with additional requirements for small businesses. The sections gather essential business information, unique identifiers, and small business classifications, along with representations pertaining to ownership and size categories. Furthermore, the document includes significant certifications related to compliance, including those concerning lobbying activities, executive compensation reporting, and responsibility matters. The Offeror must certify their legal standing regarding debarment, legal proceedings, and compliance with tax obligations. This form aims to streamline the data collection process while ensuring that all Offerors meet federal requirements, facilitating transparency and accountability in federal contracting. The emphasis on accurate representations underscores the significance of integrity in government-related transactions.
    ENCLOSURE C AMS FORM_043.pdf
    The document outlines a quotation pricing sheet submitted in response to a solicitation from Brookhaven National Laboratory (BNL) for specific scientific equipment, namely the BIGFOOT Collinear Multidimensional Spectrometer and the NESSIE Laser Scanning Microscope. Managed by Brookhaven Science Associates, LLC under contract to the U.S. Department of Energy, the request for quotation emphasizes that no substitutes are acceptable for these items. The quotation details include item descriptions, quantities, unit prices, and terms of delivery and payment, specifically noting a lead time and FOB Destination terms with a payment window of Net 30 Days. Furthermore, the document specifies that the quoted prices will remain valid for 60 days, reinforcing compliance with the BSA's requirements, terms, and conditions. The overall context depicts a formal procurement process indicative of federal government contracting practices, affirming the importance of adhering to specified procurement protocols while ensuring that necessary resources align with the delivery schedule.
    Similar Opportunities
    Interferometric displacement measuring system & Accessories
    Active
    Energy, Department Of
    The Department of Energy, through Brookhaven National Laboratory, is seeking quotes for an Interferometric displacement measuring system and associated accessories. The procurement aims to acquire a high-precision distance measurement system with specifications including nanometer resolution, selectable measuring rates up to 6.0 kHz, and the capability to couple multiple distance sensors for simultaneous measurements. This equipment is crucial for the BNL Optical Metrology group, which relies on precise measurements for various research applications. Interested vendors must submit their quotes, including compliance with the System for Award Management (SAM) registration, by the specified deadline, with the expectation of a Firm Fixed Price Type contract. For further inquiries, contact Malen Valencia at mvalencia@bnl.gov.
    Coherent and Sandisk Components, Must be Authorized Distributor
    Active
    Energy, Department Of
    The Department of Energy, through Brookhaven National Laboratory (BNL), is seeking quotes from authorized distributors for specific electronic components, including a Coherent/Finisar optical transceiver and a SanDisk microSDHC card, with quantities of 4,100 and 1,400 units, respectively. Vendors must provide detailed quotations that include the origin of manufacture, a unique employee identifier, and a published price list for price justification, while ensuring compliance with BNL’s Supplier Quality Assurance requirements. This procurement is critical for maintaining operational standards at government-owned contractor-operated research and development facilities, emphasizing the importance of traceability and quality in the supplied items. Interested parties should submit their quotes to Malen Valencia at mvalencia@bnl.gov, with pricing valid for 60 days, as BNL anticipates awarding a Firm Fixed Price Type contract based on the lowest total price that meets all technical requirements.
    LKB1085-C Potassium Chloride Convex Lens (mono-crystal) per attached (ATTACHMENT 1_SPEC) or its Equivalent
    Active
    Energy, Department Of
    The Department of Energy, through the Brookhaven National Laboratory, is seeking quotes for a Firm Fixed Price (FFP) contract to procure a potassium chloride convex lens (model LKB1085-C) or its equivalent. The procurement requires a lens with specific dimensions and optical properties, including a diameter of 100 mm and a thickness of 85 mm, to meet rigorous quality assurance standards essential for scientific applications. Interested vendors must provide detailed quotes, including their Unique Entity Identifier (UEI), country of origin, and a published price list, while ensuring compliance with the System for Award Management (SAM) registration requirements. Quotes are due by the specified deadline, and inquiries can be directed to Beth Gilman at gilman@bnl.gov or by phone at 631-344-4144.
    RADSI piezo actuator spares *No Substitutes*
    Active
    Energy, Department Of
    The Department of Energy, through Brookhaven Science Associates, LLC, is seeking quotes for the procurement of specific piezo actuator spares and a digital controller, essential for the operation of Brookhaven National Laboratory. The items required include a piezo stepping actuator, a high-load actuator, and a digital controller for nano positioning, with specified quantities and detailed technical requirements outlined in the draft purchase order. These components are critical for advanced scientific research and operations at the laboratory, emphasizing the need for high-quality and compliant equipment. Interested vendors must submit their quotes by December 27, 2024, at 5 PM EST, and are encouraged to contact Aaron Hagler at ahagler@bnl.gov for further inquiries.
    Cryo-Electron Microscopy Instruments
    Active
    Energy, Department Of
    The Department of Energy, through the Lawrence Berkeley National Laboratory, is soliciting proposals for the acquisition of Cryo-Electron Microscopy instruments, specifically Focused Ion Beam and Scanning Transmission Electron Microscopes capable of operating under cryogenic conditions for the Molecular Foundry. The procurement aims to enhance high-resolution imaging capabilities for biological specimens and materials science applications, with the possibility of fulfilling requirements with fewer than three instruments based on performance specifications and pricing. Proposals are due by January 23, 2025, and must include technical compliance details, service support, lead times, and pricing, with the primary contact for inquiries being Brian Zatkow at bzatkow@lbl.gov or 510-495-2547.
    457675 - X-ray Microscope Instrument (XRM) Synopsis
    Active
    Energy, Department Of
    The Department of Energy, through Brookhaven National Laboratory (BNL), is seeking proposals for the procurement of an X-ray Microscope Instrument (XRM) as part of a presolicitation notice. This requirement aims to enhance BNL's multidisciplinary research capabilities and will be subject to full and open competition, with the intention to award one contract. The selected vendor will be responsible for delivering the instrument and providing a site acceptance and commissioning report within 80 weeks post-award. Interested parties should prepare for the forthcoming solicitation RFP-457675, expected to be issued in January 2025, and can contact Lisa Gonzales at lgonzales@bnl.gov or 631-344-5965 for further information.
    AMD CHIPS, NO EQUIVALENTS, MUST BE AN AUTHORIZED DISTRIBUTOR
    Active
    Energy, Department Of
    The Department of Energy, through Brookhaven National Laboratory (BNL), is seeking quotes from authorized distributors for the procurement of specific AMD microprocessor units, namely the XC7Z045-3FFG900E and XC7A50T-2FGG484I, with a total quantity of 24 units. The procurement aims to support ongoing research and development activities at BNL, emphasizing the need for high-quality electronic components that meet stringent specifications and compliance standards. Interested vendors must provide detailed quotes, including the origin of manufacture, pricing justification, and proof of registration in the System for Award Management (SAM), with the expectation that pricing remains valid for 60 days. Quotations should be submitted to Malen Valencia at mvalencia@bnl.gov, and the anticipated contract will be a Firm Fixed Price type, adhering to the terms outlined in the attached General Terms and Conditions document.
    Degasifier Membrane *No Substitutions* Must be a Franchised / Licensed Distributor*
    Active
    Energy, Department Of
    The Department of Energy, through Brookhaven Science Associates, LLC, is seeking quotes from certified small businesses for the procurement of specific degasifier membrane components, including a Liqui-Cel membrane contactor, an oil-free compressor, and a mass flow meter. The procurement is part of a Small Business Set-Aside initiative and requires that all items be sourced from franchised or licensed distributors to ensure traceability and compliance with quality assurance standards. This equipment is critical for the operation of the Brookhaven National Laboratory, emphasizing the importance of adhering to stringent safety and regulatory requirements. Interested vendors must submit their quotes by December 21, 2024, at 5 PM EST, and can direct inquiries to Aaron Hagler at ahagler@bnl.gov.
    Modulator Tube Rebuild
    Active
    Energy, Department Of
    The Department of Energy, through Brookhaven National Laboratory (BNL), is soliciting quotes for the refurbishment of modulator tubes under Request for Quotation (RFQ) No. 457644. The procurement involves the remanufacturing of specific tubes, including 15 units of ML 8618 and 4 units of 4CW-25000A, in accordance with detailed specifications provided in the associated statement of work. This refurbishment is critical for the operation of the C-AD 200 MEV Linac RF System, ensuring the reliability and efficiency of the equipment used in scientific research. Proposals are due by January 8, 2025, with the contract expected to be awarded by January 31, 2025. Interested vendors must register in the System for Award Management (SAM) and can direct inquiries to Ben Furlow at bfurlow@bnl.gov or by phone at 631-344-4070.
    Semiconductor Parameter Analyzer
    Active
    Energy, Department Of
    The Department of Energy, through the Fermi Research Alliance, LLC, is seeking proposals for a Semiconductor Parameter Analyzer to support research at the Fermi National Accelerator Laboratory in Batavia, Illinois. The procurement aims to acquire a commercial product that includes an analyzer mainframe, medium-power source measurement units, a pulse measurement unit, and a capacitance-voltage unit, all essential for advanced semiconductor testing and analysis. This equipment is critical for enhancing research capabilities in energy-related projects, ensuring compliance with federal regulations and standards. Interested vendors must submit their quotes, including completed certifications (SARC and PUR-466), by January 27, 2025, and can direct inquiries to Cathleen Stadler at cstadler@fnal.gov or by phone at 630-840-2763.