VISN 1 Primary Reference Laboratory Testing
ID: 36C24124Q0194Type: Sources Sought
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OF241-NETWORK CONTRACT OFFICE 01 (36C241)TOGUS, ME, 04330, USA

NAICS

Medical Laboratories (621511)

PSC

MEDICAL- LABORATORY TESTING (Q301)

Original Source

https://sam.gov/opp/f70567cd0f1240ec94853a039d025c4c/view
Timeline
    Description

    The Department of Veterans Affairs is seeking qualified contractors to provide reference laboratory testing, phlebotomy, and courier services for all VISN 1 sites, primarily located in Manchester, New Hampshire. The procurement aims to ensure comprehensive laboratory services, including specimen collection, transportation, and testing, in compliance with federal regulations and quality assurance standards. This initiative is crucial for enhancing healthcare delivery to veterans, ensuring timely and accurate diagnostic services across multiple states. Interested parties must submit their responses by January 3, 2025, to Cynthia Thompson at Cynthia.Thompson2@va.gov, including relevant company information and past contract details.

    Point(s) of Contact
    Cynthia Thompson
    60362443665842
    Cynthia.Thompson2@va.gov
    Sheryl Anthony
    (781) 971-1583
    Sheryl.anthony@va.gov
    Files
    Title
    Posted
    36C24124Q0194 - Sources Sought 12.18.24.pdf
    The Veterans Affairs (VA) is issuing a Sources Sought Notice to solicit market research and gather information from potential contractors for reference laboratory testing, phlebotomy, and courier services to All VISN 1 sites. This notice, identified by solicitation number 36C24124Q0194, is not a binding solicitation but aims to determine the availability of capable small businesses, particularly Service-Disabled Veteran Owned Small Businesses (SDVOSB). Responses are due by January 3, 2025, with specific response guidelines, including submission of relevant company information, past contracts, and compliance with specific accreditation and licensing requirements. The selected contractor will be responsible for ensuring operational draw stations from day one, maintaining a defined turnaround time for tests, and adhering to the outlined Performance Work Statement (PWS). Responses should affirm capabilities to meet all PWS requirements, provide necessary certifications, and include details on subcontractor arrangements if applicable. Overall, this initiative underscores the VA's commitment to enhancing laboratory services for veteran healthcare while encouraging participation from qualified small businesses.
    ATTACHMENT A- Test Menu 12.18.24.xlsx
    The document lists various medical tests and assays provided by a current vendor, Quest Diagnostics. It includes a comprehensive catalog of laboratory tests ranging from biochemical markers like 14-3-3 Proteins in cerebrospinal fluid to allergy panels and genetic tests. The format indicates that the vendor is responding to a federal or state request for proposal (RFP) or grant related to laboratory services, specifying services and their corresponding codes. The extensive array of tests serves various fields including oncology, immunology, infectious diseases, and metabolism, showcasing the vendor's capability to cater to diverse diagnostic needs. This detailed offering aims to support healthcare providers in clinical decision-making and patient management by providing timely and accurate test results. The listing reflects meticulous organization and comprehensive scope to meet regulatory and healthcare standards within the public health sector.
    ATTACHMENT B- Facility Locations 12.18.24.xlsx
    This document outlines the locations and contact information for various Veterans Affairs (VA) medical facilities within VISN 1, including hospitals and clinics across several states such as Vermont, Massachusetts, Rhode Island, New Hampshire, and Connecticut. It details specific addresses and operational phone numbers for both general inquiries and critical values across multiple clinics like the White River Junction, Providence, and Bedford facilities. The document provides extensive information regarding hours of operation for different departments, specimen processing, and critical care protocols for laboratory testing. Additionally, it mentions the procedures for urgent issues, including after-hours contacts and various points of communication for staff managing laboratory samples and test results. The overarching purpose is to ensure efficient communication and operational flow within the VA healthcare system, facilitating service provision to veterans.
    ATTACHMENT C- Other Services 12.18.24.xls
    The document outlines the phlebotomy services needed for various VA Clinics across Connecticut and Massachusetts, specifically focusing on draw station logistics and courier services. The specified clinics include Danbury, Stamford, Waterbury, Willimantic, New London, Winsted, Framingham, Plymouth, Hyannis, and Pittsfield in Connecticut, and several other locations in Massachusetts, Maine, New Hampshire, Rhode Island, and Vermont. Each clinic is designated to have its blood samples transported to specific Veterans Affairs (VA) locations, mainly utilizing the VA West Haven and West Roxbury facilities as central draw stations. The document also highlights the required courier services to maintain efficient transport of specimens from clinics to these hospitals, ensuring timely medical care. This request for phlebotomy draws serves to streamline health services for veterans, reflecting the government's commitment to facilitating accessible and coordinated healthcare delivery across multiple states.
    ATTACHMENT D -PWS Primary Reference Lab 12.10.24.pdf
    The Performance Work Statement outlines the requirements for reference laboratory services for the VISN 1 VA New England Healthcare System. Contractors must deliver comprehensive laboratory services, including specimen collection, transportation, and testing across multiple VA facilities. They are responsible for providing necessary personnel, equipment, and IT systems while maintaining compliance with federal regulations. Testing methods must be FDA approved, and results are to be reported electronically with strict guidelines for turnaround times. The document emphasizes the importance of quality assurance, specifying licensing and accreditation requirements for laboratories and their personnel. A key aspect includes maintaining specimen integrity throughout the transportation process, including timely pickups and reporting any issues with specimen quality. The contractor is also obliged to ensure data confidentiality in accordance with HIPAA regulations. Additionally, there are provisions for specimen storage and retention, as well as the implementation of a customer service framework to address inquiries efficiently. Overall, the document ensures that the laboratory services delivered act cohesively within the VISN 1 network, safeguarding patient care quality through rigorous standards and oversight.
    Lifecycle
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    VISN 1 Primary Reference Laboratory Testing
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