Flatbed Printer System
ID: 2025-R-013Type: Solicitation
Overview

Buyer

SENATE, THETHE UNITED STATES SENATE SERGEANT AT ARMSSENATE SERGEANT AT ARMSWashington, DC, 20510, USA

NAICS

Commercial Printing (except Screen and Books) (323111)

PSC

PRINTING, DUPLICATING, AND BOOKBINDING EQUIPMENT (3610)

Original Source

https://sam.gov/opp/e5451f37f62048288d65d6f512f7dbc7/view
Timeline
    Description

    The United States Senate, through the Office of the Sergeant at Arms (SAA), is seeking quotations for a Flatbed Printer System as outlined in Request for Quotation (RFQ) 2025-R-013. The procurement aims to acquire a printer capable of printing on various rigid media materials using UV LED inks, with specific performance standards and maintenance options for five years post-installation. This equipment is crucial for the Senate's printing needs, ensuring high-quality output and operational efficiency. Interested vendors must submit their quotations by December 20, 2024, at 12:00 PM EST, and can direct inquiries to Charles Blalock at charles_blalock@saa.senate.gov or by phone at 202-841-3876.

    Point(s) of Contact
    Charles Blalock
    (202) 841-3876
    charles_blalock@saa.senate.gov
    Files
    Title
    Posted
    2025-R-013 (RFQ) Instructions_11.21.24.pdf
    The document provides guidelines for submitting quotes in response to Request for Quotation 2025-R-013 for a Flatbed Printer System. It stipulates that offerors must complete and return a pricing table, along with any applicable End User License Agreements (EULA) and Contract Terms. Resellers need to provide an OEM authorization statement and comply with Section 208 of the Legislative Branch Appropriations Act, which prohibits certain telecommunications equipment and information systems. Questions must be sent via email by a specified deadline, with submissions due shortly after. Offerors are required to be registered in the System for Award Management and must provide firm-fixed prices on a F.O.B. Destination basis. The Senate aims to conduct a competitive source selection based on technical specifications, pricing, and past performance, awarding a contract based solely on the best value. The document emphasizes that missing RFQ items could lead to rejection, and it indicates that the Senate will not offer debriefings after the awarding process. This RFQ underscores the federal procurement's structured and regulatory nature while seeking optimal solutions for government needs.
    2025-R-013 (RFQ) Instructions_12.12.24.pdf
    The document outlines the instructions for submitting quotes in response to Request for Quotation 2025-R-013 for a Flatbed Printer System. Key requirements include signing and returning the pricing table in Excel format, disclosing any relevant contracts, and ensuring compliance with specific regulations concerning telecommunications equipment. Offerors must be registered in the System for Award Management (SAM) and provide a Unique Entity Identifier. Resellers are required to source products directly from the OEM or authorized distributors within the USA. The Senate Acquisition Authority (SAA) reserves the right to reject quotations missing essential RFQ items or deviating from specified requirements. This procurement follows competitive source selection regulations, evaluating technical specifications, pricing, and past performance. The SAA will select the offer that provides the best overall value, with a commitment to transparency and compliance in the procurement process. The document emphasizes a structured approach to fulfill government purchasing needs while adhering to applicable laws and guidelines.
    2025-R-013 (RFQ) Instructions_12.3.24.pdf
    The document outlines the instructions and requirements for submitting quotes in response to RFQ 2025-R-013 for a Flatbed Printer System. Offerors must complete and return the provided PRICING TABLE in Excel, along with any necessary End User License Agreements (EULAs) and Additional Conditions, signed by both Offerors and, if applicable, the Original Equipment Manufacturer (OEM). Resellers need to provide proof of authorization from the OEM, while submissions must verify compliance with Section 208 of the Legislative Branch Appropriations Act, 2020, which restricts the acquisition of specific telecommunications equipment. All quotes should be submitted via email by specified deadlines, and Offerors must be registered in the System for Award Management (SAM) with current information. The procurement process is competitive, with selections based on technical specifications, pricing, and past performance, focusing on a best value approach. The document emphasizes the importance of adhering strictly to submission guidelines, as omissions can lead to rejection.
    2025-R-013 (RFQ) Instructions.pdf
    The document provides detailed instructions and requirements for submitting quotes in response to Request for Quotation 2025-R-013, focusing on acquiring a Flatbed Printer System. Offerors must complete and return a specified PRICING TABLE in Excel format, along with any relevant End User License Agreements (EULA) and contract terms. A signed addendum is required for any provided contract terms, and resellers must provide proof of OEM authorization for selling products to the Federal Government in the USA. Questions regarding the RFQ must only be submitted via email by a specified deadline. Offerors must have active registrations in the System for Award Management (SAM) and must provide compliance statements regarding specific legislative requirements on telecommunications equipment. All submissions should be sent by the deadline, with specific attention to detail required in the provided pricing information. The procurement process follows competitive source selection regulations, evaluating the technical specifications, proposed pricing, and past performance of submitted products. The document emphasizes the Senate's intent to award based on the best value, adhering to specified procurement guidelines without financial liability for preparation costs incurred by Offerors.
    2025-R-013 (RFQ) Price List.xlsx
    The U.S. Senate Office of the Sergeant at Arms (SAA) issued a Request for Quotation (RFQ 2025-R-013) for a Flatbed Printer System, including its maintenance options for five subsequent years. The RFQ outlines minimum requirements for the printer, such as the ability to print on various rigid media materials, utilize UV LED inks, and achieve a minimum print resolution. It also specifies optional features vendors may propose. Vendors must provide a firm-fixed-price quotation, valid through December 31, 2024, with separate identification of shipping costs. The contract emphasizes compliance with installation timelines, acceptance testing, and proper documentation. A detailed training program for Senate operators is required, alongside a one-year warranty and subsequent maintenance support. The document focuses on ensuring that the proposed equipment meets performance and operational standards while providing excellent service and technical support to the Senate. The RFQ reflects the federal government’s systematic approach to acquiring essential technology and maintaining high operational standards.
    2025-R-013 (RFQ) Question Responses_12.16.24.pdf
    The document outlines a Request for Quotations (RFQ) for a flatbed printer for the U.S. Senate, detailing specifications, evaluation criteria, and vendor requirements. Key points include the lack of brand preferences, an acceptance of a print height of 2 inches for competitive bidding, and an award process based on best value, assessing technical specifications, pricing, and vendor performance. The submission deadline has been extended to December 20, 2024. The printer will be installed at the Landover Print Facility in Hyattsville, MD. Vendors must warranty the equipment for one year and ensure timely service response. While some requirements may be adjusted based on vendor proposal, the document emphasizes adherence to outlined standards. Overall, the RFQ serves to solicit competitive bids while allowing flexibility where feasible, ensuring the Senate acquires a printer that meets its operational needs.
    Addendum to Commercial Agreements - Version 3.0 - May 2023.pdf
    This document serves as an Addendum to Commercial Agreements, establishing binding terms between contractors and the U.S. Senate's Office of the Sergeant at Arms (SAA) upon selection for contract awards. It delineates numerous clauses that the SAA finds unacceptable due to conflicts with federal law or Senate procurement regulations. Key restrictions include prohibitions on unauthorized obligations, third-party claims control, automatic renewals, audit rights, tax responsibilities, and unilateral terminations by contractors. The SAA asserts its authority by stipulating that federal law governs the agreement, necessitates written consent for modifications, and prohibits certain standard contract terms that may jeopardize the SAA’s compliance and operational integrity. This document reflects the SAA's commitment to safeguarding its interests while ensuring that any contractual engagements adhere strictly to legal provisions and Senate requirements. The comprehensive nature of this Addendum indicates the city's cautious approach to managing contracts and associated liabilities, particularly regarding fiscal regulations and dispute resolutions.
    Purchase Order Clauses - Version 8.0 - October 2024.pdf
    This document outlines the Purchase Order Clauses applicable to agreements issued by the Sergeant at Arms (SAA) of the U.S. Senate. It establishes the authority of the Contracting Officer, the order of precedence for documents, and specifies compliance with security regulations. Key elements include the right of the SAA to inspect goods/services, and the requirements for vendor pricing, invoicing, and payment procedures, which include tax exemptions and direct deposit instructions. Additionally, it addresses advertising restrictions, gratuity prohibitions, conflict of interest warranties, and termination rights for cause or convenience. The document emphasizes data protection for Senate information, mandates confidentiality, and outlines security measures for data transfers, particularly regarding artificial intelligence training and incident notifications. Furthermore, it declares that certain federal laws, including the Prompt Payment Act, do not apply. Provisions regarding contractor indemnifications are rejected to comply with anti-deficiency regulations. Lastly, the SAA reserves rights to extend the contract and recover from frauds. Collectively, these clauses guide contractual relationships with vendors, ensuring compliance with Senate regulations while protecting its data and interests.
    Section 208 Compliance Certificate - Version 3.0 - February 2022.pdf
    The document is an OEM Statement of Compliance regarding the limitations on telecommunications equipment procurement as outlined in Section 208 of the Legislative Branch Appropriations Act, 2020. The statement asserts the OEM's compliance with legal requirements that prohibit the acquisition of certain telecommunications equipment along with high-impact and moderate-impact information systems, as defined by NIST's standards for security categorization. The certification includes spaces for the name, title, date, and signature of a certifying officer, indicating the commitment to adhere to this legislation. This compliance is essential for government procurement processes, ensuring that federal and local RFPs align with national security standards and promote responsible sourcing in telecommunications technology.
    Lifecycle
    Title
    Type
    Flatbed Printer System
    Currently viewing
    Solicitation
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