Sources Sought Notice for Chinle Comprehensive Health Care Facility (CCHCF) for lease agreement for harm reduction vending machine equipment and service
ID: IHS1506478Type: Sources Sought
Overview

Buyer

HEALTH AND HUMAN SERVICES, DEPARTMENT OFINDIAN HEALTH SERVICENAVAJO AREA INDIAN HEALTH SVCWINDOW ROCK, AZ, 86515, USA

NAICS

Other Commercial and Industrial Machinery and Equipment Rental and Leasing (532490)

PSC

LEASE OR RENTAL OF EQUIPMENT- MEDICAL, DENTAL, AND VETERINARY EQUIPMENT AND SUPPLIES (W065)

Original Source

https://sam.gov/opp/216ce6906b2c47a4b2c93661914c9cad/view
Timeline
    Description

    The Department of Health and Human Services, specifically the Indian Health Service, is seeking qualified vendors for a lease agreement for harm reduction vending machine equipment and services at the Chinle Comprehensive Health Care Facility (CCHCF) in Arizona. The vending machine will provide 24/7 access to health-related items, including STI testing kits, pregnancy tests, condoms, and harm reduction supplies, while also offering educational materials on health issues and treatment options for substance users. This initiative aims to enhance community health services and address significant public health concerns related to substance use and STIs. Interested parties must submit their qualifications and capability statements by May 2, 2025, to Bennett Arvessto at bennett.arvessto@ihs.gov, ensuring compliance with SAM.gov registration requirements.

    Point(s) of Contact
    Bennett Arvessto
    (928) 724-3611
    bennett.arvessto@ihs.gov
    Files
    Title
    Posted
    IHS IEE Representation Form_Jan 2022_508 Compliant.pdf
    The Indian Health Service's Buy Indian Act Representation Form is designed for offerors responding to solicitations or requests for information (RFI) related to Indian Economic Enterprises. It mandates self-certification of eligibility as an "Indian Economic Enterprise" per HHSAR regulations. Offerors must affirm their status at multiple stages: when the offer is submitted, upon contract award, and throughout the contract’s duration. If eligibility ceases at any time, the contractor must notify the Contracting Officer immediately. The document emphasizes the necessity for offerors to register in the System of Award Management (SAM) and warns against submitting false information, highlighting the legal consequences for violations. The form requires the name of the 51% owner of the enterprise, along with certifying details such as signature, business name, and DUNS number, underscoring the importance of compliance to ensure integrity in contracts associated with federal programs supporting Indian owned businesses.
    SCOPE OF WORK - Harm reduction vending machine.pdf
    The Chinle Hospital aims to lease a harm reduction vending machine using secured SAPTA grant funds. This machine will offer 24/7 access to health-related supplies, including STI testing kits, pregnancy tests, condoms, and harm reduction items for substance users. It will also dispense educational materials and information on treatment options, addressing significant community issues related to substance use and STIs. The chosen location for the vending machine is a semi-private area between the ER/UC and lab, ensuring easy access for community members. The lease period is proposed for 3-5 years, emphasizing a practical approach due to maintenance challenges associated with owning such equipment. Expected delivery of the machine is planned for mid-2025. The vendor is required to provide the machine, training on its usage and data collection, and ongoing maintenance. This proposal reflects an effort to reduce barriers to health services and promote harm reduction in the community, aligning with public health initiatives.
    specifications.pdf
    Similar Opportunities
    Rental and Support for Pharmacy Will Call Management System
    Health And Human Services, Department Of
    The Department of Health and Human Services, specifically the Indian Health Service, is seeking contractors to lease, install, and support a Pharmacy Will Call Management System for the Lawton Indian Hospital and Anadarko Indian Clinic in Oklahoma. The system must utilize RFID and barcode technology to enhance medication dispensing accuracy, facilitate audits, ensure secure storage of controlled substances, and integrate with existing electronic health record systems, while also complying with HIPAA regulations. This procurement is crucial for improving pharmacy operations and ensuring the safety and efficiency of medication management within federal IHS sites. Interested parties can contact Audrey Yackeyonny at audrey.yackeyonny@ihs.gov or by phone at 580-354-5381 for further details regarding the solicitation.
    Notice of Intent to Award / Sole Source - Pyxis Automated Dispensing Systems for controlled drugs & medication services - Tsaile Health Center
    Health And Human Services, Department Of
    The Department of Health and Human Services, specifically the Indian Health Service's Navajo Area Indian Health Service, intends to award a sole source contract to CareFusion Solutions LLC for the provision of Pyxis Automated Dispensing Systems, which are critical for managing controlled drugs and medication services at the Tsaile Health Center in Arizona. This procurement is essential to ensure uninterrupted patient care, as the existing systems are already installed and operational, and CareFusion holds proprietary rights to the necessary technology. The anticipated period of performance for this contract is from January 1, 2026, to December 11, 2026, with four additional one-year option periods. Interested parties may contact Bennett Arvessto at bennett.arvessto@ihs.gov for further information, although responses to this notice will not be considered competitive proposals.
    FY26 GSU THC Pharmaceutical Medication Returns [base+3options]
    Health And Human Services, Department Of
    The Department of Health and Human Services, specifically the Indian Health Service's Navajo Area, is soliciting proposals for pharmaceutical medication returns at the Tohatchi Health Center in New Mexico. This procurement, set aside for small businesses, requires offerors to provide waste disposal services, including waste characterization, container provision, staff training, and ongoing support, with a contract period spanning from January 1, 2026, to December 31, 2026, and options for three additional years. The services are critical for managing hazardous pharmaceutical waste in compliance with regulatory standards, ensuring safe disposal and environmental protection. Interested parties must submit their proposals by December 19, 2025, at 3:00 PM MS, and can direct inquiries to Ken Parrish at Ken.Parrish@ihs.gov or by phone at 928-871-1342.
    PIMC - Lease of Clinical Chemistry/Immuno-Chemistry Equipment, Service Agreement, & Supplies
    Health And Human Services, Department Of
    The Department of Health and Human Services, specifically the Indian Health Service, is seeking sources for the lease of Clinical Chemistry/Immuno-Chemistry equipment, along with a service agreement and supplies for the Phoenix Area Indian Health Service. The procurement aims to implement an automated clinical diagnostic platform capable of performing a wide range of patient tests, including general and special chemistry, immunology, and toxicology, thereby enhancing patient care while reducing reliance on external laboratories. This initiative is crucial for maintaining accreditation and improving cost efficiency in laboratory services. Interested parties must note that this is a sources sought notice and should not submit pricing information; inquiries can be directed to Kerri Gilmore at Kerri.Gilmore@ihs.gov.
    KHC BIOMERIEUX SUPPLIES
    Health And Human Services, Department Of
    The Department of Health and Human Services, specifically the Indian Health Service (IHS), is seeking to negotiate a non-competitive firm-fixed-price contract for supplies from Biomerieux, Inc. This procurement involves the BioFire RP2.1 Panel and Filmarray GI Panel, which are essential for the Laboratory Department at the Kayenta Health Center in Kayenta, Arizona. These diagnostic supplies play a crucial role in supporting healthcare services within the Navajo Area Indian Health Service. Interested parties other than Biomerieux, Inc. may submit a capability statement to Daisha Richards at Daisha.Richards@ihs.gov by 10:00 AM EST on December 17, 2025, although the government is not obligated to respond to submissions. The contract will span a base year plus four option years, and eligibility requirements include compliance with the Indian Economic Enterprise definition as outlined in the IHS guidelines.
    Emergency Department Medical Equipment and Supplies
    Health And Human Services, Department Of
    The Indian Health Service (IHS) is conducting market research to identify potential sources for medical equipment and supplies needed for the Emergency Department at Gallup Indian Medical Center in New Mexico. The procurement focuses on a variety of essential items, including general procedure carts, adjustable-height instrument tables, isolation carts, and various scales, all adhering to specific infection control standards and operational efficiency requirements. This opportunity is crucial for ensuring the availability of high-quality medical supplies that support healthcare delivery in the region. Interested vendors must submit their qualifications and capability statements by December 19, 2025, at 10:00 AM (MST) to Rodney Brown at Rodney.Brown@ihs.gov, and must be registered in the System for Award Management (SAM) to participate.
    AEDs for KHC General Services Department
    Health And Human Services, Department Of
    The Department of Health and Human Services, specifically the Indian Health Service, is seeking suppliers for Automated External Defibrillators (AEDs) for the Navajo Area Indian Health Service located in Kayenta, Arizona. This procurement is part of a requirement to enhance medical emergency response capabilities within the service unit, emphasizing the critical role of AEDs in saving lives during cardiac emergencies. The Request for Quotations No. 75H71026Q00023 is anticipated to be issued by December 18, 2025, with quotes due by January 5, 2026, at 10:00 AM EDT. Interested vendors must have an active registration in the System for Award Management (SAM) and can direct inquiries to Charity Yellowhair-Gilbert at charity.yellowhair-gilbert@ihs.gov or by phone at 928-697-5070.
    Notice of Intent to award sole source - Compact Robotic Prescription Dispensing System - Tsaile Health Center
    Health And Human Services, Department Of
    The Department of Health and Human Services, specifically the Indian Health Service, intends to award a sole source contract to ScriptPro USA, Inc. for the provision of a Compact Robotic Prescription Dispensing System at the Tsaile Health Center in Arizona. This procurement is critical as the ScriptPro system is currently installed and operational, directly supporting patient care by managing the automated dispensing workflow in conjunction with the RPMS system. The anticipated period of performance for this contract is from January 1, 2026, to December 11, 2026, with three optional one-year extensions available. Interested parties may contact Bennett Arvessto at bennett.arvessto@ihs.gov for further information, although responses to this notice will not be considered competitive proposals.
    SOURCES SOUGHT NOTICE: Infectious Waste Collection and Disposal Services
    Health And Human Services, Department Of
    The Indian Health Service (IHS) is conducting a sources sought notice to identify potential sources for infectious waste collection and disposal services for the Kayenta Health Center in Kayenta, Arizona, and the Inscription House Health Center in Tonalea, Arizona. The procurement aims to secure services related to the provision of infectious waste storage containers, collection, and disposal, which are critical for maintaining health and safety standards in healthcare facilities. Interested parties are invited to submit their qualifications and capabilities by November 17, 2025, at 12:00 PM, to Flora Washington via email at flora.washington@ihs.gov. Respondents must include a company profile, capability statement, and, if applicable, the completed IHS IEE Representation Form to demonstrate eligibility as an Indian Economic Enterprise.
    Medical Equipment and Furnishings, Fixtures, and Equipment (FF&E) Planning Software as a Services (SaaS)
    Health And Human Services, Department Of
    The Department of Health and Human Services, specifically the Indian Health Service, is seeking proposals for a software license for Medical Equipment and Furnishings, Fixtures, and Equipment (FF&E) Planning Software as a Service (SaaS) to support the construction of new healthcare facilities. The objective is to replace outdated spreadsheet-based methods that have resulted in cost overruns and project delays, with a web-based solution that includes features such as real-time updates, API connectivity, and compliance with federal regulations. Proposals are due by December 26, 2025, at 3:00 pm EST, and must be submitted via email to Colleen Henry at colleen.henry@ihs.gov, with evaluations based on price and compliance with specified terms and conditions.