Multiple Device Preventative Maintenance
ID: 12805B25Q0007Type: Combined Synopsis/Solicitation
Overview

Buyer

AGRICULTURE, DEPARTMENT OFAGRICULTURAL RESEARCH SERVICEUSDA ARS PA AAO ACQ/PER PROPFORT COLLINS, CO, 80526, USA

NAICS

Analytical Laboratory Instrument Manufacturing (334516)

PSC

MAINT/REPAIR/REBUILD OF EQUIPMENT- INSTRUMENTS AND LABORATORY EQUIPMENT (J066)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/1afdeb57e0c146f5ab9cc3b0ca326e94/view
Timeline
    Description

    The Department of Agriculture, specifically the Agricultural Research Service (ARS), is seeking qualified contractors to provide preventative maintenance services for multiple laboratory instruments at the Cereal Crops Research Unit in Fargo, North Dakota. The contract requires annual maintenance on three specific devices: the PerkinElmer Single Kernel Characterization System, Aquamatic 5200 moisture meter, and Lab Mill 3100, ensuring their reliability and operational integrity for critical wheat quality research. Interested small businesses must submit their quotations by the specified deadline, with all inquiries directed to Christopher Turner at christopher.c.turner@usda.gov. The performance period extends from November 15, 2024, to November 14, 2029, and compliance with federal wage determinations is mandatory.

    Point(s) of Contact
    Christopher Turner
    christopher.c.turner@usda.gov
    Files
    Title
    Posted
    Attachment 001 PWS Multiple Device Preventative Maintenance.pdf
    The Performance Work Statement (PWS) outlines the requirements for annual preventive maintenance (PM) services on three laboratory instruments—the PerkinElmer Single Kernel Characterization System (SKCS), Aquamatic 5200 moisture meter, and Lab Mill 3100—owned by the Cereal Crops Research Unit at North Dakota State University. The contractor is expected to provide qualified, OEM-certified technicians to perform the maintenance on-site at the NDSU Peltier Complex, with scheduling coordinated by USDA-ARS to ensure maintenance occurs by the end of April each year. The project specifies that all travel costs are incurred by the contractor and allows for a single annual service visit to complete all PM tasks. Access to the laboratory will be granted Monday through Friday during specified hours. Invoicing must occur post-delivery in accordance with federal payment regulations. This statement serves to ensure the reliability and functional integrity of essential laboratory equipment critical to wheat quality research, reflecting the USDA's commitment to maintaining operational efficiency and regulatory compliance in agricultural research services.
    Attachment 002 Wage Determination.pdf
    This document outlines Wage Determination No. 2015-4969, which falls under the Service Contract Act, detailing required minimum wages and occupational classifications for contracts in Cass County, North Dakota. Contracts effective after January 30, 2022, must pay workers at least $17.20 per hour as per Executive Order 14026 or the higher applicable rate listed. Meanwhile, contracts awarded between January 1, 2015, and January 29, 2022, are subject to Executive Order 13658, mandating a minimum of $12.90 per hour unless a higher wage is specified. The document lists various occupations with corresponding wage rates, fringe benefits, and requirements under two executive orders relating to paid sick leave. Additionally, it highlights processes for conforming unlisted job classifications and compliance with associated benefits, sick leave entitlements, and hazard pay differentials. This guidance is critical for contractors pursuing federal contracts as it ensures adherence to wage and labor laws while promoting fair compensation and occupational standards. The information provided also underscores the government's commitment to protecting worker rights in federal contracting contexts.
    Attachment 003 Pricing Schedule.docx
    The document outlines the pricing schedule for a government Request for Proposal (RFP) focused on "Multiple Device Preventative Maintenance" over multiple periods. It specifies the need for offerors to insert pricing into highlighted cells for five Contract Line Item Numbers (CLINs) corresponding to the base period and four subsequent option periods, each lasting one year. The periods of performance range from November 15, 2024, to November 14, 2029, as detailed in Attachment 001, which includes the Performance Work Statement. Remarkably, all unit prices are currently set at $0.00, indicating either a blank proposal or a placeholder for future pricing. The total amount for each CLIN is calculated by multiplying the quantity by the unit price, resulting in a grand total of $0.00. This document serves to establish the financial expectations for contractors participating in the maintenance services for government devices, thus ensuring accountability and transparency during the procurement process.
    RFQ 12805B25Q0007 Clauses and Provisions.pdf
    The document outlines the RFQ 12805B25Q0007 for multiple device preventative maintenance services, detailing the associated FAR and AGAR clauses and provisions. Key aspects include clauses incorporated by reference that define terms regarding payments, protections of government facilities, and conditions relating to small business subcontracting. Notably, there is a focus on compliance with federal laws and executive orders, specifying requirements for contractor conduct and labor standards. The RFQ includes specific instructions for offer preparation, emphasizing timely submission and documentation requirements such as a summary letter, pricing schedule, and acknowledgment of solicitation amendments. Criteria for evaluation incorporate a Lowest Priced Technically Acceptable (LPTA) method, assessing technical acceptability and past performance—all geared towards ensuring effective contract execution with responsible vendors. Additionally, the solicitation specifies a base performance period extending to 2029 and provisions for extensions. This document is part of the government's effort to standardize procurement processes while monitoring compliance with applicable laws, ensuring that all bidders are informed of necessary legal obligations and contract conditions.
    Lifecycle
    Title
    Type
    Multiple Device Preventative Maintenance
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    Combined Synopsis/Solicitation
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