8135--760-25-1-060-0131 -Leavenworth CMOP MAILERS -(VA-25-00028145)
ID: 36C77025Q0094Type: Presolicitation
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OFNATIONAL CMOP OFFICE (36C770)LEAVENWORTH, KS, 66048, USA

NAICS

Plastics Bag and Pouch Manufacturing (326111)

PSC

PACKAGING AND PACKING BULK MATERIALS (8135)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/fefa9698874a4c4b982a0a6511c8cf35/view
Timeline
    Description

    The Department of Veterans Affairs is seeking bids for the procurement of mailers required for use with AutoBag packaging machines at the Shawnee Consolidated Mail Outpatient Pharmacy (CMOP). The solicitation, identified as RFQ 36C77025Q0094, specifies the need for stretchable mailers that must be tested and approved for compatibility with the machinery, with staggered deliveries anticipated to begin in April 2025, totaling 14-20 shipments over the contract period. This procurement is critical for ensuring the operational continuity of federal healthcare facilities, emphasizing compliance with federal regulations and support for small businesses, particularly veteran and women-owned entities. Interested vendors must submit their proposals by 5:00 PM CST on January 15, 2025, including a signed SF1449 and a completed pricing schedule, with inquiries directed to Contract Specialist Kayla E Powers at Kayla.Powers@va.gov.

    Point(s) of Contact
    Kayla PowersContracting Specialist
    (913) 758-9915
    Kayla.Powers@va.gov
    Files
    Title
    Posted
    36C77025Q0094_2.docx
    The presolicitation notice details an upcoming request for proposals (RFP) related to the Leavenworth Consolidated Mail Outpatient Pharmacy (CMOP) services under solicitation number 36C77025Q0094. This contract, set to close on January 6, 2025, at 17:00 CST, is specifically reserved for small business concerns (SBA set-aside). The contract is categorized under Product Service Code 8135 and NAICS Code 326111, indicating it pertains to packaging materials. Performance will take place at the Department of Veterans Affairs Shawnee CMOP located at 23501 W. 84th St, Shawnee, Kansas, ZIP 66227. The contact point for inquiries is Contracting Specialist Kayla Powers, reachable at kayla.powers@va.gov or by phone at 913-758-9915. This notice is part of the federal government's procurement process to solicit bids from qualified vendors for essential services that support veterans' healthcare needs.
    36C77025Q0094.docx
    The document outlines a Request for Quotation (RFQ) from the Department of Veterans Affairs for mailers used in the AutoBag 550 Semi-Auto Packer and Sprint Auto Packer at the Shawnee Consolidated Mail Outpatient Pharmacy (CMOP). The solicitation, designated under the contract number 36C77025Q0094, is due on January 6, 2025. It specifies quantities, delivery dates, and requirements for the stretchable mailers, which must be tested and approved for use with their specific machinery. Vendors are required to submit a completed price schedule, a signed Standard Form 1449, and samples if they are not authorized distributors. The government anticipates starting deliveries in April 2025, with multiple staggered deliveries expected every 7-10 days, totaling 14-20 shipments over the contract period. Additionally, the document details contract terms, renewal options, invoice requirements, acceptance standards, and compliance obligations, ensuring the contractor's responsibilities are outlined clearly. The aim is to secure a reliable supply of essential packaging materials while maintaining flexibility in delivery and inventory management, critical for the CMOP's operational needs.
    36C77025Q0094 0001.docx
    This document is an amendment to a solicitation notice related to a Request for Quotes (RFQ) issued by the Department of Veterans Affairs. Specifically, it addresses an error in the previously posted RFQ, correcting the posting and closing dates. The solicitation, originally posted on January 8, 2025, is now clarified to close on January 15, 2025. Offerors and bidders are instructed to acknowledge receipt of this amendment by various means, ensuring their offers are considered valid. The amendment serves to maintain transparency and accuracy in the bidding process, which is crucial in government contracting to avoid rejection of offers due to administrative errors. The contracting office is located at the NCO 15 Contracting Office - CMOP in Leavenworth, Kansas. This document reaffirms the importance of adhering to specified timelines and procedures within the context of government RFPs and grants.
    S02. 36C77025Q0094 RFQ.docx
    The document outlines a solicitation for the purchase of specific mailers required by the Shawnee Consolidated Mail Outpatient Pharmacy (CMOP) for use with AutoBag packaging machines. The Department of Veterans Affairs is seeking bids from authorized distributors or those who can provide tested samples for certain items identified by specific local stock numbers, emphasizing that alternatives must be pre-approved. The contract calls for staggered deliveries beginning in April 2025, anticipating 14-20 deliveries over a year, with flexibility for changes in quantity and delivery dates. It includes stipulations for invoice submission, contract terms, and compliance with federal regulations, particularly emphasizing Federal Acquisition Regulation (FAR) clauses relevant to commercial products and services. This procurement emphasizes support for small businesses, particularly veteran and women-owned entities. The document articulates the strategic importance of these supplies for operational continuity and details regulations regarding payment processing and contract management, ensuring that all vendors comply with necessary federal standards while maintaining clear communication with the government contracting officer.
    S02.Pricing Schedule_Q0094.xlsx
    The document outlines the Request for Quote (RFQ) 36C77025Q0094 from the CMOP - Shawnee (Leavenworth) for the procurement of specific medical and surgical supplies. Vendors must submit their proposals by 5:00 PM CST on January 15, 2025, with a delivery timeline of 10 days after receipt of order. Required submission documents include a signed SF1449 solicitation cover page, an Excel quote spreadsheet, and a Buy American Act certificate. Each vendor is limited to one quote, and any proposed changes to the National Drug Code (NDC) must be noted in the comments section, along with expiration dates of products which should not be less than one year from the delivery date. The products requested include two types of mailers, with specified quantities and delivery schedules. Vendors are instructed to email their quotes to the designated point of contact. This RFQ serves the needs of federal healthcare facilities while ensuring compliance with procurement guidelines and standards.
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