Systems Engineering and Technical Assistance Multi-Award IDIQ
ID: 2025-R-008Type: Special Notice
Overview

Buyer

SENATE, THETHE UNITED STATES SENATE SERGEANT AT ARMSSENATE SERGEANT AT ARMSWashington, DC, 20510, USA

Original Source

https://sam.gov/opp/4b24d5fe1bfd4159866991da13df6b29/view
Timeline
    Description

    The United States Senate Sergeant at Arms is seeking qualified contractors for a Multiple Award, Indefinite Delivery-Indefinite Quantity (IDIQ) contract to provide Systems Engineering and Technical Assistance (SETA) services. The primary objectives include procurement assistance, acquisition planning, and operations support, particularly focusing on enhancing website services for Senate offices and Committees. This contract is crucial for improving operational efficiency within legislative functions and ensuring compliance with cybersecurity standards. Interested parties should contact Nicole Barnes at nicole_barnes@saa.senate.gov or call 202-224-9321, with the contract expected to commence on April 1, 2025, and a total funding cap of $1 million for its duration.

    Point(s) of Contact
    Nicole Barnes
    (202) 224-9321
    nicole_barnes@saa.senate.gov
    Files
    Title
    Posted
    2025-R-008 (RFP) Systems Engineering and Technical Assistance Multi-Award IDIQ.pdf
    The document outlines a solicitation for a Multiple Award, Indefinite Delivery-Indefinite Quantity (IDIQ) contract to support the U.S. Senate Office of the Sergeant at Arms (SAA). The primary purpose is to provide Systems Engineering and Technical Assistance (SETA) in areas such as procurement assistance, operations support, and various IT services. Key elements include the pricing structure, the process for issuing task orders, and the performance evaluation and acceptance criteria for services provided. The contract involves fixed labor rates established in a pricing table and allows the SAA to issue multiple task orders according to specific needs. Each task order will define the services required and the associated costs, subject to contractor approval. Furthermore, security protocols are emphasized, requiring contractors to adhere to strict cybersecurity measures and undergo background checks. The document also stipulates the rights to all data and products generated through the contract, placing ownership with the SAA. It includes detailed clauses regarding contract modifications, dispute resolution, and liability. The structured approach in this document reflects the government's emphasis on transparency, accountability, and compliance in contracting processes.
    2025-R-008 Bidders Questions and Responses.pdf
    This government RFP document outlines a fully active Request for Proposals (RFP) aimed at soliciting bids for a Multiple Award Indefinite Delivery-Indefinite Quantity (IDIQ) contract, set to commence on April 1, 2025. Key points include that no resumes or letters of intent are required with submissions, and formatting specifications for proposals are flexible. The contract has a total cap of $1 million for its duration. It will encompass initial task orders for web services and will serve multiple offices within the Senate, although specific systems and applications used in their operations remain confidential. The document clarifies that no transition period with incumbent contractors will be facilitated, and there will not be an industry day associated with the solicitation. Incumbent contractor details are deemed unnecessary for fair proposal responses, ensuring a level playing field for bidders. Overall, the RFP focuses on enhancing operational capabilities while maintaining security and competitive integrity in the procurement process.
    Appendix A-1 RFP 2025-R-008 Past Performance Questionnaire.pdf
    The U.S. Senate Sergeant at Arms has issued a Past Performance Questionnaire (PPQ) as part of the source selection process for the Request for Proposal 2025-R-008, which concerns Systems Engineering & Technical Assistance through a Multi-Award IDIQ. This document requests detailed information for evaluating the past performance of contractors or subcontractors. Offerors must provide relevant contract details, including the contractor's name, contract type, project description, and performance period. References must complete sections that assess various performance aspects, including problem identification, schedule adherence, contract fulfillment, personnel quality, management effectiveness, and cost management. Responses are rated on a scale from Very Good to Unsatisfactory, aiming to provide a comprehensive review of the contractor's effectiveness. The purpose of the PPQ is to collect procurement-sensitive data that will inform decision-making in the contract awarding process while ensuring high performance standards are upheld throughout the project lifecycle. The form must be submitted via email within five days of receipt, highlighting the urgency and importance of accurate feedback.
    Attachment J 02 Pricing Schedule.xlsx
    The document outlines labor hour pricing for TOPR 1 - Website Services Support, covering a contract period from April 1, 2025, to December 31, 2025. It specifies labor categories, estimated total hours, and hourly rates for various option years. Notably, the document indicates a base hourly rate of $0.00 without exceeding total costs, resulting in a total price of $0.00 for 960 estimated hours, suggesting the need for clarification or adjustments in pricing. The purpose of this file is to detail the financial and operational framework for a government contract related to website service support, ensuring budgetary compliance and contract transparency. The emphasis on labor hour pricing reflects adherence to federal guidelines, essential for managing taxpayer resources efficiently. Overall, the file establishes fundamental pricing parameters for a crucial service while remaining open for further financial negotiation or corrections.
    J 01 U.S. Sergeant at Arms Standard Operating Procedures (SOPS) for Cybersecurity.pdf
    The U.S. Senate Sergeant at Arms' Standard Operating Procedures for Cybersecurity outlines policies and procedures to safeguard Senate information systems and networks from unauthorized access and threats. The document emphasizes the importance of protecting sensitive and classified information handled by the Senate, detailing responsibilities for individual offices, contractors, and the Cybersecurity Department. Key policies include requirements for access control, incident response, and the maintenance of system integrity. Contractors must adhere to federal cybersecurity standards and provide a cybersecurity plan that includes risk assessments, incident response procedures, and employee training. The procedures emphasize compliance, accountability, and the necessity of maintaining Senate data's confidentiality and integrity throughout its life cycle. The document serves as a crucial framework to enhance overall cybersecurity within Senate operations, ensuring protections are in place to mitigate risks against evolving threats, while enabling efficient legislative functions.
    TOPR 01 - Website Services Support.pdf
    The Task Order Proposal Request (TOPR) - 01 outlines the need for website services support by the Office of the Sergeant at Arms (SAA), focusing on improving website development processes for Senate offices and Committees. The contractor is expected to provide both technical and general services to gather requirements and enhance procurement efficiency for web design services. Candidates must possess a bachelor's degree and 10 years of government-related web development experience, with proficiency in technologies like RedHat OpenShift, GitLab, WordPress, and Drupal, alongside knowledge of cybersecurity practices. Deliverables include individualized requirement documentation, TOPR documents, proposal evaluations, and intranet updates. The contract is expected to operate from April 1, 2025, to December 31, 2025, with pricing based on labor hours. The evaluation for the contract award will focus on technical approach and pricing, ensuring a best value selection for SAA support services. This RFP exemplifies structured government procurement processes aimed at improving operational effectiveness within legislative functions.
    Lifecycle
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    Systems Engineering and Technical Assistance Multi-Award IDIQ
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