The U.S. Senate Office of the Sergeant at Arms (SAA) has issued Request for Quotation (RFQ) 2025-R-0071, a pricing table for IT products and services, primarily Cohesity 4-Node Blocks for production and lab environments, with varying storage capacities (144 TB and 48 TB HDD, respectively) and associated subscriptions for DataPlatform, Helios, and DataProtect, including 24x7 premium support and installation. The RFQ also covers optional items such as additional capacity blocks and regional technical account manager (TAM) services, including a Platinum option with a Designated SRE. The contract is structured with a base year (January 1, 2026, to December 31, 2026) and four option years, extending through December 31, 2030. All pricing is to be Firm-Fixed-Price (FFP) in USD, with shipping F.O.B. Destination to the U.S. Senate, Washington, DC. Offerors must identify if their quotation is Open Market, GSA Schedule, NASA SEWP, or another GWAC. Price quotes must remain valid until January 31, 2026. The SAA reserves the right to reject non-compliant quotations.

This document outlines the standard Purchase Order Clauses for the U.S. Senate Sergeant at Arms (SAA), detailing the terms and conditions for vendors and suppliers. Key provisions include the authority of the SAA Contracting Officer, a strict order of precedence for contractual documents, and requirements for security, acceptance of goods/services, and pricing. The SAA is tax-exempt and not subject to various federal acts like the Prompt Payment Act. The document specifies detailed invoicing and payment procedures, prohibiting automatic renewals and certain indemnification clauses. It also emphasizes stringent data protection, privacy, cybersecurity, and incident notification protocols for Senate Data, rejecting the use of Senate Data for AI training. Personnel requiring unescorted access or network access must undergo background checks. The clauses also address advertising restrictions, gratuities, conflict of interest, termination, excusable delays, and dispute resolution, asserting that only federal law applicable to the U.S. Senate applies.

This addendum outlines the U.S. Senate, Office of the Sergeant at Arms' (SAA) specific terms and conditions for commercial agreements, superseding conflicting clauses in contractor license agreements. It addresses critical areas such as prohibiting unauthorized obligations that would violate the Anti-Deficiency Act, modifying indemnification clauses to align with federal law, disallowing automatic renewals, and restricting contractor audit rights over SAA systems. The addendum also clarifies SAA's non-responsibility for additional taxes or fees, limits the incorporation of external terms by reference, and mandates federal law and regulations for venue, choice of law, and dispute resolution, explicitly rejecting mandatory arbitration. It further restricts contractors from unilateral termination or modification of agreements, prohibits commercial advertising implying SAA endorsement, and imposes strict confidentiality and data protection requirements post-contract. The document details SAA's rights to terminate for default, convenience, or gratuities, and emphasizes that payment is contingent on fund availability, ensuring all provisions align with federal legal and procurement frameworks.

The Original Equipment Manufacturer (OEM) Statement of Compliance on Limitation on Telecommunications Equipment Procurement outlines the OEM's commitment to adhering to Section 208 of the Legislative Branch Appropriations Act, 2020 (P.L. 116-94). This act prohibits the acquisition of specific telecommunications equipment and high-impact or moderate-impact information systems, as defined by the National Institute of Standards and Technology's (NIST) Federal Information Processing Standard Publication 199. The document serves as a formal declaration by a certifying officer that the OEM is, to the best of its knowledge and belief, in compliance with these federal regulations. It is a critical component for government RFPs, federal grants, and state/local RFPs, ensuring that vendors meet federal security and procurement standards for telecommunications and information systems.

Request for Quotation 2025-R-071 outlines the instructions and requirements for submitting quotes for Cohesity Backup Storage. Offerors must submit a signed PRICING TABLE and, if applicable, End User License Agreements (EULA) and a signed ADDENDUM TO COMMERCIAL AGREEMENTS. A crucial requirement is that the Offeror must be a Cohesity authorized reseller, providing an OEM statement confirming this authorization for sales to the Federal Government in the USA. If offering telecommunications equipment or high/moderate-impact information systems, an OEM Statement of Compliance with Section 208 of the Legislative Branch Appropriations Act, 2020, is mandatory. All documents must be emailed to Acquisitions@saa.senate.gov by December 19, 2025, at 5 p.m. ET, with questions due by December 11, 2025. Submission requirements include an active SAM registration, direct product supply from authorized OEM channels in the USA, Firm-Fixed-Prices, and inclusion of all applicable contract terms. The Senate will make one award based on the Lowest Price Technically Acceptable criteria.