Q601--WSNC IDIQ-CLINICAL DOCUMENT IMPROVEMENT AND CODING TRAINING
ID: 36C26025Q0271Type: Sources Sought
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OF260-NETWORK CONTRACT OFFICE 20 (36C260)VANCOUVER, WA, 98662, USA

NAICS

Educational Support Services (611710)

PSC

MEDICAL CODING AND AUDITING (Q601)

Original Source

https://sam.gov/opp/561d38896af8474fb9c86e10a8fbe362/view
Timeline
    Description

    The Department of Veterans Affairs (VA) is seeking qualified contractors to provide Clinical Documentation Improvement (CDI) and Coding Training for the Western States Network Consortium (WSNC), which includes multiple Veterans Integrated Service Networks (VISNs) across regions from Texas to the Pacific Islands. The training program aims to enhance the understanding of ICD-10-CM/PCS coding fundamentals, documentation clarification, and appropriate coding practices among clinical providers, CDI specialists, coding staff, and nursing informatics champions, with both online and face-to-face formats available over a base year from July 2025 to June 2026, along with four optional renewal years. This initiative is crucial for improving the quality of medical records and coding accuracy, ensuring compliance with federal regulations, and enhancing operational effectiveness within VA medical facilities. Interested vendors must submit a capabilities statement to Contract Specialist Robin Wilson at robin.wilson3@va.gov by the specified deadline, as this is a Sources Sought Notice aimed at gathering market research rather than a solicitation for quotes.

    Point(s) of Contact
    Robin WilsonContract Specialist
    robin.wilson3@va.gov
    Files
    Title
    Posted
    36C26025Q0271.docx
    The Department of Veterans Affairs (VA) is seeking potential contractors to provide Clinical Documentation Improvement and Coding Training for the Western States Network Consortium (WSNC), covering multiple Veterans Integrated Service Networks (VISNs). This Sources Sought Notice is part of market research aimed at determining the capabilities of vendors interested in submitting proposals for this training service, which is targeted for VA medical facilities and clinics in regions spanning from Texas to the Pacific Islands. Interested contractors are required to submit a capabilities statement that includes their business information, size, and confirmation of their ability to meet specified service requirements across the WSNC's defined catchment areas. The notice stresses that feedback on the Requirements Description is welcomed but clarifies that this is not a solicitation for quotes. Responses must be submitted to the designated Contract Specialist by a specified deadline, with all inquiries required to be in writing. This initiative underscores the VA's focus on sourcing qualified service providers capable of enhancing clinical documentation and coding within its health facilities.
    Requirements Description.docx
    The Department of Veterans Affairs is issuing a Request for Proposal (RFP) for Clinical Documentation Improvement (CDI) and Coding training for the Western States Network Consortium (WSNC), encompassing VISNs 17, 19, 20, 21, and 22. The training program, provided by the American Clinical Documentation Improvement Specialists (ACDIS), will cater to clinical providers, CDI specialists, coding staff, and nursing informatics champions, including both online and face-to-face formats over a base year (July 2025 - June 2026) with four optional renewal years. The training aims to enhance staff understanding of ICD-10-CM/PCS coding fundamentals, documentation clarification, and appropriate coding practices, significantly improving the quality of medical records and coding accuracy. Specific requirements include educating providers on documentation importance, conducting medical record audits, and ensuring compliance with coding guidelines. Performance monitoring will be implemented through follow-up training sessions and audits, with contractors evaluated based on established benchmark criteria. Additionally, there are stringent records management obligations outlined, ensuring contractors adhere to federal records laws and the safeguarding of VA data. This initiative underscores the VA’s commitment to improving clinical documentation quality and coding accuracy, enhancing operational effectiveness while ensuring compliance with federal regulations.
    Lifecycle
    Title
    Type
    Q601--WSNC IDIQ-CLINICAL DOCUMENT IMPROVEMENT AND CODING TRAINING
    Currently viewing
    Sources Sought
    Similar Opportunities
    U005--EMDR Basic Training
    Buyer not available
    The Department of Veterans Affairs is seeking qualified sources to provide EMDR Basic Training services under solicitation number 36C24525Q0326. This opportunity aims to gather information regarding potential suppliers capable of delivering training that falls under the NAICS code 611430, which pertains to Professional and Management Development Training. The training services are intended to enhance the skills of personnel at the Martinsburg VA Medical Center in West Virginia, emphasizing the importance of professional development in the healthcare sector. Interested parties are encouraged to submit their responses by March 5, 2025, at 10:00 AM Eastern Time, and should direct inquiries to Contracting Officer Cassie White via email at cassie.white@va.gov.
    U009--Foundations in Integrative Health Online Curriculum
    Buyer not available
    The Department of Veterans Affairs is seeking proposals for the "Foundations in Integrative Health Online Curriculum," aimed at enhancing the training of clinicians within the VA network. This online curriculum will focus on integrative health strategies, covering essential topics such as motivational interviewing and self-care techniques, and is designed to support the VA's Whole Health initiative by training 1,500-2,000 providers annually. The initiative addresses critical issues such as clinician burnout and promotes a holistic approach to patient care, with the curriculum developed by the National Center for Integrative Primary Healthcare, ensuring no other provider meets the VA's specific training needs. Interested parties should contact Contract Specialist Tara Davis at tara.davis4@va.gov or (304) 263-0811 ext. 7616, with proposals due by February 25, 2025, at 4:30 PM Eastern Time.
    7A21--RFI Request - Minimum Data Set (MDS) - new requirement (VA-25-00019860)
    Buyer not available
    The Department of Veterans Affairs (VA) is seeking vendors to support the implementation of the Information Quality Improvement and Evaluation Systems (iQIES) for its Geriatrics and Extended Care Program, as part of a Request for Information (RFI). This initiative aims to replace the outdated Legacy Minimum Data Set (MDS) system, which is crucial for evaluating the quality of care in VA Community Living Centers and State Veterans Homes. The new iQIES-VA system will facilitate data migration, customization for VA-specific needs, and compliance with clinical standards, while operating securely within an Amazon Web Services (AWS) environment. Interested parties must submit their capability responses by March 13, 2025, and are encouraged to provide detailed information regarding their experience with similar systems and security compliance, as generic marketing materials will not be accepted. For further inquiries, vendors can contact Contract Specialist Ivan Varela at ivan.varela@va.gov or (848) 377-5328.
    DA10--Brand Name iMedConsent™ Web or Equal Solution – Enterprise Commercial-Off-The-Shelf, Cloud-Based Signature Informed Consent Software Application, Maintenance and Support, and Training
    Buyer not available
    The Department of Veterans Affairs (VA) is seeking qualified vendors to provide a Commercial Off-The-Shelf (COTS) Informed Consent Web (ICW) solution, specifically the iMedConsent™ Web or an equivalent cloud-based signature informed consent software application. This procurement aims to develop, maintain, and support a comprehensive solution for documenting informed consent across 150 VA medical facilities in the United States and its territories, enhancing the efficiency and quality of patient consent documentation and management. The contract will also include project management, operational support, maintenance, and training services for end users, with the solicitation expected to be posted within the next 30 days on the System for Award Management’s Contracting Opportunities page. Interested vendors can reach out to Contract Specialist Richard Melton at Richard.Melton2@va.gov or by phone at 512-981-4479 for further details.
    DA10--Brand Name iMedConsent™ Web or Equal Solution – Enterprise Commercial-Off-The-Shelf, Cloud-Based Signature Informed Consent Software Application, Maintenance and Support, and Training
    Buyer not available
    The Department of Veterans Affairs (VA) is seeking qualified vendors to provide a Commercial Off-The-Shelf (COTS) cloud-based signature informed consent solution, specifically the iMedConsent™ Web or an equivalent application. This procurement aims to facilitate the documentation of informed consent for various treatments and procedures across all VA medical facilities, including those in the United States, Puerto Rico, Guam, and the Philippines, while also encompassing project management, operations and maintenance support, and training for the proposed system. The initiative is part of the VA's efforts to enhance operational efficiency in managing patient consent documentation across its diverse medical services. Interested vendors should monitor the System for Award Management’s Contracting Opportunities page for updates, with responses due by November 22, 2024, under Contract Solicitation No. 36C10B25R0048. For further inquiries, vendors can contact Richard Melton at Richard.Melton2@va.gov or by phone at 512-981-4479.
    R408--National Data Systems (NDS) Health Information Access (HIA) support (VA-25-00032565)
    Buyer not available
    The Department of Veterans Affairs is seeking proposals for the National Data Systems (NDS) Health Information Access (HIA) support under solicitation number VA-25-00032565. The primary objective of this procurement is to manage and facilitate access to health information while ensuring compliance with federal regulations, including HIPAA, and enhancing service delivery to veterans. This contract, valued at approximately $24.5 million, will span five years from May 1, 2025, to April 30, 2030, and will involve various task orders related to healthcare operations access requests. Interested vendors should contact Lisa A. Strawbridge at lisa.strawbridge@va.gov for further details and to submit proposals by the specified deadlines.
    Q509--VISN 20 Onsite Primary Care Physician Services
    Buyer not available
    The Department of Veterans Affairs (VA) is preparing to solicit proposals for onsite Primary Care Physician Services within Veterans Integrated Service Network 20, with a presolicitation notice expected to be released around March 1, 2025. The procurement aims to secure physicians who are board-certified or board-eligible in Internal Medicine or Family Practice to provide essential healthcare services at various VA medical centers and clinics across Oregon, Washington, and Idaho. This initiative is critical for ensuring that veterans receive high-quality primary care services in accordance with established medical guidelines. Interested Service-Disabled Veteran-Owned Small Businesses (SDVOSB) should note that proposals will be due by March 31, 2025, and further details can be accessed through the Contract Opportunities website at sam.gov.
    DA01--VA-25-00033964 CORP: (RFI Only) Managed Services VetPro Application Support
    Buyer not available
    The Department of Veterans Affairs is seeking information from qualified vendors for the Managed Services VetPro Application Support project, as outlined in the Request for Information (RFI) VA-25-00033964. The primary objectives include maintaining, developing, and migrating the VetPro credentialing system to a secure cloud environment, enhancing user functionality, and ensuring compliance with federal regulations throughout the development life cycle. This initiative is crucial for improving service delivery and user experience in healthcare provider credentialing. Interested parties must submit their responses by February 21, 2025, at 1:00 PM EST, and can direct inquiries to Contract Specialist Christine Keen Deputy at Christine.Keen-Deputy@va.gov or by phone at 848-377-5192.
    R499--New Task Order - ICAMP Development and Technical Support(VA-25-00048422)
    Buyer not available
    The Department of Veterans Affairs (VA) is seeking contractors for the development and technical support of the Information Central Analytics and Metrics Platform (iCAMP) under the task order VA-25-00048422. The primary objectives include enhancing the iCAMP system, which serves as a data warehouse to improve decision-making and reporting for VA initiatives, while ensuring compliance with federal cybersecurity standards. This initiative is crucial for advancing the VA's IT capabilities to better serve veterans' healthcare needs. Interested parties must submit their qualifications and capabilities by March 3, 2025, and can direct inquiries to Candice Mazzetta at candice.mazzetta@va.gov or by phone at 848-377-5176.
    Durable Medical Equipment – VISN 15
    Buyer not available
    The Department of Veterans Affairs is conducting a sources sought notice for qualified vendors to provide Durable Medical Equipment (DME) services for the Veterans Integrated Service Network (VISN) 15, which includes storage, delivery, installation, and training for veterans. The procurement aims to ensure the timely and efficient supply of essential medical equipment, such as electric hospital beds and wheelchairs, to various healthcare facilities across Missouri and Kansas, thereby enhancing the quality of care for veterans. Interested parties must respond by January 19, 2025, with detailed company information, as the contract will be awarded based on the VA's Veterans First Contracting Program, prioritizing service-disabled veteran-owned and veteran-owned small businesses. For inquiries, contact Matt Curl at matthew.curl@va.gov or call 913-758-9929.