U.S. Department of Agriculture Seeks to Lease Office and Related Space in Huntsville, AR
ID: 57-05087-23-FA-AType: Solicitation
Overview

Buyer

AGRICULTURE, DEPARTMENT OFFARM PRODUCTION AND CONSERVATION BUSINESS CENTERFPAC BUS CNTR-MGMT SVS DIVWASHINGTON, DC, 20250, USA

NAICS

Lessors of Nonresidential Buildings (except Miniwarehouses) (531120)

PSC

LEASE/RENTAL OF OFFICE BUILDINGS (X1AA)

Original Source

https://sam.gov/opp/22c71c546a1b46359a304f703d1e6f09/view
Timeline
    Description

    The U.S. Department of Agriculture (USDA) is seeking proposals for the lease of office and related space in Huntsville, Arkansas, under solicitation number 57-05087-23-FA-A. The requirements include a facility with a minimum of 4,012 square feet and a maximum of 4,213 square feet of ANSI/BOMA Occupant Area, not exceeding 4,815 rentable square feet, along with specific parking and operational space needs, including a 2,000 square foot ware yard. This procurement is crucial for the USDA's operational efficiency and compliance with modern construction standards, emphasizing safety, accessibility, and sustainability. Interested offerors must submit their proposals by January 8, 2024, and can direct inquiries to Caden Fox at Caden.Fox@usda.gov or Aaron Ramsey at aaron.ramsey@usda.gov for further details.

    Point(s) of Contact
    Caden Fox
    (615) 277-2670
    Caden.Fox@usda.gov
    Aaron Ramsey, Lease Contracting Officer
    (318) 473-7734
    aaron.ramsey@usda.gov
    Files
    Title
    Posted
    0. RLP and Exhibit A-N.pdf
    The U.S. Department of Agriculture (USDA) has issued a Request for Lease Proposals (RLP) No. 57-05087-23-FA for a facility in Huntsville, Arkansas, with proposals due by December 8, 2024. This RLP outlines the requirements and evaluation criteria for securing a lease for 4,012 to 4,213 ANSI/BOMA Occupant Area square feet, not exceeding 4,815 rentable square feet. The selected building must meet specific modern construction standards and include designated parking. The lease term is set for five years with a firm commitment of 20 years, allowing for government termination rights after the firm term. Proposals must demonstrate compliance with various requirements, including seismic safety, energy efficiency, and accessibility, while being free of asbestos and other hazardous materials. Preference will be given to historic properties and those meeting energy efficiency standards under the Energy Independence and Security Act. The document includes detailed instructions for submitting proposals, required forms, and deadlines, emphasizing the importance of maintaining compliance with environmental and safety regulations throughout the leasing process. The USDA aims to find a suitable space that meets its operational needs while ensuring safety, accessibility, and sustainability.
    0. RLP and Exhibit A-N.pdf
    3d. RLP Amendment - #4..pdf
    This document is an amendment to the solicitation for a lease proposal (number 57-05087-23-FA) from the USDA, specifically detailing alterations to the required square footage and various space specifications for the facility. Notably, the required American National Standards Institute/Building Owners and Managers Association (ANSI/BOMA) Office Area (ABOA) square footage has been reduced from 4,012 to 3,802. The lease outlines specific agency requirements, including room allocations for private offices, conference rooms, break rooms, and other necessary spaces, ensuring compliance with the minimum requirements. Furthermore, it details the physical security measures mandated for the facility, including an intrusion detection system, secure access to restrooms, and emergency lockdown features. The document stipulates that contractors must acknowledge receiving this amendment in writing by a specified date to avoid rejection of their proposals. It stresses the importance of following the outlined specifications to meet the USDA's needs effectively while ensuring security and operational efficiency.
    3d. RLP Amendment 1 12122023.pdf
    3d. RLP Amendment 1 12122023.pdf
    The document outlines an amendment to a solicitation for a government procurement, specifically correcting a typo regarding the offer due date. The amendment clarifies that the correct due date for offers is January 8, 2024, as opposed to the erroneous December 8, 2024, stated on the first page of the solicitation. This correction does not change the submission deadline already specified in other areas of the solicitation and relevant platforms. Offerors must acknowledge receipt of the amendment in writing, or their proposals may be rejected. Additionally, the contact information for the Lease Contracting Officer, Aaron Ramsey, is provided for further inquiries. The structured format includes sections for offeror acknowledgment, contact details, and specific amendment information, maintaining clarity for participants in the federal contracting process.
    3d. RLP Amendment 3 2132024.pdf
    3d. RLP Amendment 3 2132024.pdf
    This document serves as an amendment to solicitation number 57-05087-23-FA-A, originally issued on December 8, 2023, detailing updates for a request for proposal (RFP). The key revision is the extension of the submission deadline for proposals to February 19, 2024, at 5:00 PM CST. Offerors must acknowledge receipt of the amendment by the specified date to avoid rejection of their proposals. The amendment clarifies that it does not alter the due date unless a new date is provided. The point of contact for further information is Aaron Ramsey, the Lease Contracting Officer, whose contact details are included in the document. This amendment emphasizes the importance of timely communication and compliance with submission protocols within government contracting processes.
    3d RLP Amendment 5.pdf
    The document outlines an amendment to a solicitation related to federal procurement, specifically focused on changes to requirements for a leasing project. The amendment, identified by solicitation number 57-05087-23-FA-A, acknowledges the removal of the loading dock requirement, streamlining the needs for prospective offerors. It maintains the original requirement for a 2,000 square foot ware yard, emphasizing the continuity of some spatial specifications despite other modifications. The deadline for proposal submissions remains unchanged, and offerors are instructed to acknowledge receipt of the amendment to avoid rejection of their offers. The document is officially managed by the FPAC Team, with contact information provided for further inquiries. Overall, this amendment serves to clarify and update the requests outlined in the original solicitation, ensuring potential bidders are aware of the new requirements while retaining critical elements of the proposal.
    3d RLP Amendment 2.pdf
    The document is an amendment to a solicitation for a lease contract under the Federal Acquisition Regulation (FAR) and General Services Acquisition Regulation (GSAR). It outlines instructions for offerors to acknowledge receipt of the amendment and explains necessary updates to terms and conditions. The solicitation number is 57-05087-23-FA-A, dated December 8, 2023, with the amendment issued on January 9, 2024, and a new due date for proposals set for January 24, 2024, at 5:00 PM CST. Key changes include the replacement of specific documents related to general clauses for leasehold interests and an extension of the RLP deadline. The document details various general clauses that govern lease agreements, including definitions, subletting, maintenance responsibilities, payment terms, and contractor obligations. It also emphasizes the importance of compliance with federal laws and standards related to construction and safety, as well as conditions for inspection, occupancy, and property repair. This amendment is essential for maintaining legal and operational standards in the lease process for federal properties, reflecting the government's commitment to regulatory adherence and effective contract management.
    3d RLP Amendment 2.pdf
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