6515--Omnicell XTE Console Upgrade - Coatesville VA Medical Center
ID: 36C24425Q0369Type: Presolicitation
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OF244-NETWORK CONTRACT OFFICE 4 (36C244)PITTSBURGH, PA, 15215, USA

NAICS

Surgical Appliance and Supplies Manufacturing (339113)

PSC

MEDICAL AND SURGICAL INSTRUMENTS, EQUIPMENT, AND SUPPLIES (6515)

Original Source

https://sam.gov/opp/333eccb3a9164df7a068b1f6b39451fa/view
Timeline
    Description

    The Department of Veterans Affairs is soliciting proposals for the upgrade of Omnicell XT Extend Consoles at the Coatesville VA Medical Center, with a focus on enhancing operational efficiency and compliance with medication storage regulations. This procurement involves the sole-source acquisition of sixteen new cabinets, as only Omnicell Inc. manufactures the compatible products necessary for this upgrade, which is critical due to the impending end of software support for existing systems by October 2025. The estimated cost for this project is $209,280, and interested vendors should direct inquiries to Contract Specialist Olivia A. Osborne at olivia.osborne@va.gov. Proposals must adhere to the specified guidelines and deadlines outlined in the solicitation documents.

    Point(s) of Contact
    Olivia OsborneContract Specialist
    (412) 860-7204
    olivia.osborne@va.gov
    Files
    Title
    Posted
    36C24425Q0369_1.docx
    The Department of Veterans Affairs has issued a presolicitation notice for an Omnicell Cabinet Console Upgrade to be provided at the Coatesville VA Medical Center in Pennsylvania. This notice indicates that this is not a request for competitive offers but a notification of an upcoming solicitation, which will be posted on the Contract Opportunities website by February 26, 2025. The project will be conducted as a Full and Open Competition under the NAICS code 339113, which pertains to Surgical Appliance and Supplies Manufacturing. Interested parties must monitor the designated website for the full solicitation details and any amendments, which will only be available there. Communication regarding inquiries must be made via email to Contract Specialist Olivia Osborne, as phone inquiries will not be accepted. The document states that the government is not obligated to award a contract or to cover any costs associated with proposal preparation. Registration in the System for Award Management (SAM) is required prior to award. This presolicitation serves to inform potential offerors of the upcoming procurement opportunity while outlining initial conditions and requirements for participation.
    36C24425Q0369.docx
    The document outlines a solicitation by the Department of Veterans Affairs (VA) for the upgrade of Omnicell XT Extend Consoles at the Coatesville VA Medical Center. The requirement, classified as "Brand Name Only," entails replacing sixteen aging cabinets to support future operating systems and enhance security compliance. Solely new Original Equipment Manufacturer (OEM) items are acceptable, excluding refurbished or gray market goods. The contractor is responsible for developing a comprehensive project strategy, including the installation and networking setup, while adhering to VA information security standards and maintaining a drug-free workplace. Invoices should be submitted electronically, adhering to specific requirements, and payments will be processed as per electronic funds transfer policies. The contract also includes clauses regarding inspection, acceptance, and potential penalties for non-compliance. This solicitation demonstrates the VA’s commitment to modernizing its facilities and ensuring compliance with federal guidelines while providing necessary updates to medical equipment for improved operational efficiency.
    Attachment 1 FAR 13.5 Sole Source Justification - Omnicell Console Upgrades Coatesville.pdf
    The Department of Veterans Affairs (VA) is seeking a sole-source justification for a specified upgrade to its Automated Dispensing Cabinet (ADS) systems at the Coatesville VA Medical Center. The required upgrade, the Omnicell XT-EXTEND Console Upgrade, is essential for ensuring ongoing service provision, security updates, and compliance with medication storage regulations. The upgrade is necessary as existing cabinets installed prior to 2024 lack future software support, and the current operating system will cease to be supported by October 2025. The estimated cost of this upgrade is $209,280, and competition is restricted as only Omnicell Inc. manufactures the compatible product required. Omnicell’s proprietary nature necessitates this acquisition, as no other vendors provide the necessary equipment or support services. The VA conducted market research, affirming that no bids from alternative suppliers could meet the required specifications while preserving system compatibility. The justification highlights the urgency of maintaining operational continuity and robust security measures, complying with federal acquisition regulations. Overall, this document reflects the VA's commitment to ensuring optimal service delivery through necessary upgrades to critical healthcare infrastructure while adhering to regulatory guidelines.
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