This document is an amendment to a previous combined solicitation, reference number 36C26226R0013, for "RESIDENTIAL BEDS (WOMEN)." Issued by the Department of Veterans Affairs, Network Contracting Office 22, the amendment primarily extends the due date for proposal submissions. Offers are now due by December 2, 2025, at 3:00 PM Pacific Standard Time (PST). The point of contact for this solicitation is Danielle Carroll at Danielle.Carroll4@va.gov or 562-766-2296. All other terms and conditions of the original solicitation remain unchanged.

The Department of Veterans Affairs (VA) is seeking contractors to provide emergency residential services for up to 20 homeless female Veterans at the VA Greater Los Angeles Healthcare System (VAGLAHS) campus. This five-year, firm-fixed-price, indefinite delivery/indefinite quantity (IDIQ) contract aims to offer transitional housing for 30 to 90 days, with potential extensions based on clinical need. Services include housing, meals, transportation, case management, and therapeutic activities focusing on permanent housing, financial planning, and employment. Contractors must provide same-day admissions, 24/7 staffing, and maintain a safe, clean environment, including a "Safe Room" for Veterans requiring separation. Eligibility is determined by VA healthcare status and homelessness, with a Housing First approach that minimizes barriers to entry. The VA will provide facilities, some furnishings, and utilities, while contractors are responsible for most operational costs and adherence to strict inspection and reporting requirements.

The Department of Veterans Affairs (VA) is soliciting proposals for residential service beds for women veterans, as detailed in Solicitation Number 36C26226R0013. The contracting office is located in Long Beach, CA, with the place of performance at the VA Greater Los Angeles Healthcare System (VAGLAHS) at 11301 Wilshire Blvd, Los Angeles, CA 90073. The response deadline is November 24, 2025, at 10 AM Pacific Time. The solicitation includes various attachments, such as an ADA Accessibility Checklist, Contract Rules of Behavior Agreement, and forms for incident reporting, admission denial, and quality assurance. Danielle Carroll (Danielle.Carroll4@va.gov) is the point of contact for this requirement.

The Residential Treatment Referral Worksheet is used for Veterans entering either the HCHV Contract Residential Treatment Program or the HCHV Low Demand Safe Haven. This form collects essential demographic and housing information, including the Veteran's name, Social Security number, and date of birth. It documents screening and program entry dates, the Continuum of Care (CoC) location, and detailed prior housing arrangements. The worksheet also captures how long the Veteran stayed in their previous residence, whether they lived with others, and their homelessness history over the past three years, including the total number of months and instances. Additionally, it assesses if the Veteran has a disabling condition and records the zip code and CoC of their prior residence. This comprehensive referral worksheet streamlines the intake process, ensuring that critical data is collected for effective program placement and support.

The HCHV Transitional Housing Incident Report is a standardized form for documenting critical incidents involving veterans in transitional housing, requiring submission within 24 hours or the first working day following an event. It captures essential details such as the veteran's identity, facility, date, time, and location of the incident. The report categorizes incidents into types like death, fire, sexual assault, 911 calls, medical illnesses, various forms of violence, accidents, drug/police raids, and medication problems. It also records whether the incident was witnessed, the actions taken in response (e.g., medical referrals, arrests, program discharge), and interventions made, including contact with VA personnel. The document outlines sections for reporting by staff and a follow-up/disposition section for VA liaison completion, ensuring comprehensive record-keeping and accountability for critical events in veteran transitional housing programs.

The Quality Assurance Surveillance Plan (QASP) for Contracted Emergency Residential Services (CERS) outlines the government's method for monitoring contractor performance in providing emergency housing and supportive services to patients. It details what, how, how often, and by whom monitoring will occur, along with documentation procedures. The QASP emphasizes the contractor's responsibility for quality control and the government's role in quality assurance, ensuring standards are met through surveillance methods like direct observation, periodic inspection, meetings, and complaint resolution. Performance standards are defined with acceptable quality levels, and a Performance Requirements Summary Matrix includes disincentives for non-compliance. Unacceptable performance will result in written communication, Contract Discrepancy Reports, and corrective action plans. The document also details specific performance measures, acceptable quality levels, surveillance methods, and disincentives for various tasks including admissions, outreach, therapeutic services, financial planning, discharge planning, records, and staffing. The QASP is a

The Residential Treatment Exit Form Worksheet is a standardized document used by the VA to record the exit of Veterans from various residential treatment programs, including Grant and Per Diem (GPD), HCHV Contract Residential Treatment, and HCHV Low Demand Safe Haven. The form collects comprehensive information across several sections: Veteran Information (name, SSN, DOB), Residential Treatment Stay details (program type, entry/exit dates, billable days, cost of care), and Status at Program Exit. The exit status covers reasons for leaving, housing arrangements post-program (including location, zip code, CoC, and housing stability), living companions, employment status, and financial benefits (VA and non-VA, cash and non-cash). It also includes a SNAP assessment (Strengths, Needs, Abilities, Preferences) and a Transitional Plan detailing referrals and provider involvement. Finally, the form documents follow-up treatment arrangements for various problem areas such as alcohol, drug, mental health, medical, social/recreational deficits, and vocational skill deficits, indicating whether treatment is arranged with VA, non-VA, or both providers.

The document provides a quick reference guide on veteran eligibility statuses, detailing various categories ranging from eligible for VA health care to ineligible due to dishonorable discharge or lack of records. Each status is accompanied by implications for both the Supportive Services for Veteran Families (SSVF) and HUD-Veterans Affairs Supportive Housing (HUD-VASH) programs. It emphasizes the need for verification of eligibility, particularly in cases with ambiguous or conflicting records.

The "ADA Checklist for Emergency Shelters" document, published by the U.S. Department of Justice, provides essential guidance for state and local governments and emergency shelter operators to ensure accessibility for people with disabilities. It outlines a two-step evaluation process: a Quick-Check Survey for initial assessment and a detailed ADA Checklist for comprehensive physical accessibility surveys. The document specifies tools and methods for taking measurements and photographs, and detailed instructions for completing the checklist, which covers accessible routes, entrances, parking, drop-off areas, restrooms, sleeping areas, check-in, and other facilities. It also provides temporary solutions for common accessibility barriers. The core purpose is to help identify and remove physical barriers to ensure emergency shelters comply with the Americans with Disabilities Act, making them accessible to all individuals during emergencies.

VA HANDBOOK 6500.6 outlines the Contractor Rules of Behavior for individuals accessing Department of Veterans Affairs (VA) information assets, systems, and sites under contract. This User Agreement mandates compliance with VA security and data privacy directives, emphasizing that contractors have no reasonable expectation of privacy and consent to monitoring and disclosure of their activities. Key provisions include restrictions on unauthorized access, modification, or misuse of federal systems, with penalties for violations. Contractors must report security incidents, use only authorized systems and software, protect sensitive information with FIPS 140-2 validated encryption, and adhere to specific rules regarding passwords, electronic media sanitization, and public dissemination of VA information. Personal use of VA systems is prohibited, and contractors are responsible for ensuring subcontractors also comply with these security requirements. Additional conditions govern the use of non-VA IT resources, prohibiting simultaneous VA and non-VA network connections without explicit authorization. The agreement stresses that these terms do not supersede the employer's and VA's terms and conditions, and a signed acknowledgment is required.

The "Healthcare for Homeless Veterans Incident Report" is a standardized form for documenting various incidents involving veterans in healthcare facilities. It captures details such as veteran's name, facility, date, time, and location of the incident. The report categorizes incidents into types like death, fire, sexual assault, medical emergencies, acts of violence, abuse, accidents, and medication problems. It also records whether the incident was witnessed and the immediate actions taken, which can range from sending the veteran to an emergency room to program discharge. The form includes sections for reporting personnel and a follow-up/disposition section to be completed by VA liaison, ensuring a comprehensive record for accountability and further action.

The document outlines the protocol for contractors to request extensions for Veterans beyond their initial authorized period within the VA Grant and Per Diem Program. Contractors must submit a written request with justification for the Veteran's need, an updated treatment plan, and obtain written approval from the VA Grant and Per Diem Program Manager/Contracting Officer Representative (COR). The request must include detailed information such as justification for the extension, steps taken to date to house the Veteran, identified barriers, a plan to mitigate those barriers, a plan to be implemented during the extension period with a timeline, a minimum of two housing plans, and confirmation of the Veteran's agreement with the plan. This protocol ensures a structured approach to extending support, focusing on the Veteran's ongoing needs and a clear strategy for achieving stable housing.

SQUARES 2.0 is an upgraded online system that enhances access to eligibility information for homeless and at-risk Veterans, enabling service providers to make quicker referrals to health and homelessness services without the need for extensive documentation. The system allows batch inquiries and immediate eligibility confirmations, streamlining the process for VA grantees and community organizations involved in veteran outreach. Access to SQUARES 2.0 is restricted to authorized VA staff and grantees, with wider use possible through data use agreements with the VA.

The document outlines a standardized intake and referral process, likely for a program or service within a government or grant-funded context. It details key data points required for tracking individuals, including personal identifiers (Last Name, First Name, Last Four), critical dates related to their application (Date of Referral, Time of Referral, Date of Admission, Date of Denial), and the explicit Reason for Denial/Disposition. Furthermore, it mandates specific reasoning when a selected program is denied, indicating a need for transparent and accountable decision-making. This structure suggests a system designed for managing applications, monitoring progress, and documenting outcomes, particularly in scenarios where program access or service provision is determined by specific criteria and requires formal justification for any denials.

The Department of Veterans Affairs (VA) is soliciting proposals for an Indefinite Delivery/Indefinite Quantity (IDIQ) contract to provide transitional housing services for homeless female Veterans in the VA Greater Los Angeles Healthcare System (VAGLAHS) catchment area. The contract, valued at up to $8 million with a guaranteed minimum of $1,000, covers a five-year period from December 2025 to December 2030. Services include housing, meals, transportation, case management, and therapeutic support, with a focus on rapid re-housing and a “Housing First” approach. Contractors must provide a safe, sober environment, adhere to VA and local standards, and facilitate same-day admissions for eligible Veterans. The program aims to address mental health, substance abuse, and psychosocial issues, supporting Veterans in securing permanent housing within 90 days. Facilities will undergo regular inspections, and contractors must comply with strict reporting and financial planning requirements.