V231--Hospital Hotel Services BPA - RFQ Amendment 0001
ID: 36C24124Q0762Type: Combined Synopsis/Solicitation
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OF241-NETWORK CONTRACT OFFICE 01 (36C241)TOGUS, ME, 04330, USA

NAICS

Hotels (except Casino Hotels) and Motels (721110)

PSC

TRANSPORTATION/TRAVEL/RELOCATION- TRAVEL/LODGING/RECRUITMENT: LODGING, HOTEL/MOTEL (V231)

Set Aside

Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside (FAR 19.14) (SDVOSBC)

Original Source

https://sam.gov/opp/d36ba892664e497dbfe9106f26525c94/view
Timeline
    Description

    The Department of Veterans Affairs (VA) issues a combined synopsis and solicitation for commercial vendors to provide comprehensive hotel services for veterans through a Service-Disabled Veteran Owned Small Business (SDVOSB) set-aside program. This initiative aims to enhance the VA CT Healthcare System's capacity to accommodate veterans' lodging needs.

    The primary purpose is to secure comfortable and accessible hotel accommodations, offering a supportive environment for veterans requiring medical care. The VA seeks a flexible solution for a dynamic occupancy rate, estimated at around 192 veterans annually, with the potential for multiple hotel locations. This procurement seeks a tailored approach to veterans' individual requirements, including accessible rooms and complimentary services.

    The Statement of Work requires vendors to manage and operate hotel facilities, providing a full range of services, including accommodations, catering, and associated amenities. Vendors must adhere to VA regulations and ensure efficient, high-quality hospitality. The VA emphasizes the need for timely and efficient services, with a focus on veteran satisfaction.

    To be eligible, interested businesses must register on SAM.gov and VetCert, following the instructions provided in the solicitation documents. Pricing details should be submitted as outlined in the attachments, with particular attention to the evaluation criteria specified therein.

    The VA encourages SDVOSBs to submit quotations by the extended deadline of 9:00 a.m. EST on August 12, 2024. The Contracting Officer, Tara Dossiema, is available for clarification and can be contacted via email.

    The VA will evaluate quotations based on price, technical merit, and past performance, aiming to award the most advantageous contract. The selected vendor will enter into a Blanket Purchase Agreement (BPA) for a base period of four years, with potential extensions.

    Point(s) of Contact
    Tara DossiemaContracting Officer
    603-624-4366 x5129
    Tara.Dossiema@va.gov
    Files
    Title
    Posted
    36C24124Q0762.docx
    The Department of Veterans Affairs (VA) seeks quotations for hospital hotel services through a 100% Service Disabled Veteran Owned Small Business (SDVOSB) set-aside. The VA aims to contract these commercial services for its healthcare facilities. This combined synopsis and solicitation follow FAR subpart 12.6 guidelines. The Statement of Work details the requirement for vendors to provide hospitality services, including guest rooms, catering, and related amenities, at the VA CT Healthcare System in West Haven, Connecticut. Vendors must carefully adhere to the evaluation criteria outlined in Attachment 1, which specifies pricing details and evaluation factors. Interested SDVOSB must register on SAM.gov and VetCert to be considered. The response deadline is 12:00 PM ET on August 7, 2024, and the contract award decision is at the discretion of the Contracting Officer, Tara Dossiema.
    36C24124Q0762 0001.docx
    The Department of Veterans Affairs issues an amended solicitation for commercial vendors to provide hotel services for veterans through a Service Disabled Veteran Owned Small Business (SDVOSB) set-aside program. The primary objective is to procure comprehensive hospitality services, enhancing the current VA CT Healthcare System's capabilities. This amendment extends the response deadline to August 12th, 2024, and adds clarification on expectations and evaluation criteria. The Statement of Work details a requirement for vendors to manage and operate a facility, providing a full range of hotel services, including accommodations, catering, and associated amenities. The focus is on delivering efficient, high-quality services to veterans and ensuring compliance with VA regulations. Vendors interested in this solicitation must register on SAM.gov and VetCert, adhering to the instructions mentioned in Attachment 1. Pricing should be submitted on the designated page, with the evaluation criteria outlined in the provision section. The Contracting Officer, Tara Dossiema, can be contacted for further clarification. The amended solicitation emphasizes the VA's commitment to supporting service-disabled veteran businesses while ensuring the provision of essential hospitality services for veterans seeking medical care.
    Attachment 1 Combined Synopsis Solicitation Amendment 0001 - Hoptel Services.docx
    The VA Connecticut Healthcare System seeks a Service-Disabled Veteran Owned Small Business (SDVOSB) to provide "hoptel" services, which involve supplying hotel rooms for medically stable veterans traveling far distances for medical appointments. The goal is to establish a Blanket Purchase Agreement (BPA) for these services. The selected vendor will coordinate with VA personnel to accommodate veterans' lodging needs, following specific requirements. These include providing double occupancy, handicapped-accessible rooms within five miles of the West Haven VAMC, with no physical barriers. The rooms should also offer complimentary services like shuttle transport and breakfast. This RFP outlines performance expectations, including check-in procedures, veteran responsibilities, and complaint management. Vendors must submit quotations covering price, technical capabilities, and past performance by the deadline for the VA to consider their application. The potential BPA period is five years.
    Attachment 1 Combined Synopsis Solicitation Commercial Products and Commercial Services - Hoptel Services.docx
    The VA Connecticut Healthcare System seeks quotes for a Hospital Hotel (Hoptel) Services Blanket Purchase Agreement. Quotations are invited for the provision of hotel stays, specifically double occupancy rooms within five miles of the West Haven VAMC. The base contract period is four years, with potential for extensions. Hotels must be accessible to authorized VA personnel and provide reasonable accommodations for veterans traveling for medical appointments. This procurement follows FAR subpart 12.6 guidelines and emphasizes the need for timely and efficient services. Vendors must submit quotations by the deadline, including pricing details and capabilities to meet performance requirements. The evaluation process will consider price, technical merit, and past performance. The VA aims to award a contract based on the most advantageous offer, with submissions due by August 7, 2024.
    QUESTIONS AND ANSWERS.docx
    The primary objective of this procurement is to secure hotel accommodations for veterans, offering a flexible and supportive environment. The government seeks a variety of room configurations, including those accessible to individuals with disabilities. Estimated at approximately 192 veterans annually, the requirement is for a dynamic solution billed based on actual occupancy. This new contract aims to provide a reasonable and suitable stay experience for veterans, with some responsibilities like transportation during business hours being undertaken by the veterans themselves. The scope includes determining the required number of rooms on a case-by-case basis, offering a tailored approach, and contractors will have the flexibility to propose more than one hotel location. Key dates and contract specifics are yet to be determined, and the request allows for third-party travel management companies to respond. Evaluation criteria were not provided.
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    Type
    V231--Hospital Hotel Services BPA - Combined Synopsis/Solicitation
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    Combined Synopsis/Solicitation
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