S222--VISN 5 Regulated Medical Waste and Sharps Disposal Services All VISN 5 VAMCs & CBOCs (Includes 8 VAMCs & 29 CBOCs) Set aside as Tiered Evaluation including SDVOSB, VOSB and SB
ID: 36C24526Q0099Type: Combined Synopsis/Solicitation
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OF245-NETWORK CONTRACT OFFICE 5 (36C245)LINTHICUM, MD, 21090, USA

NAICS

Hazardous Waste Treatment and Disposal (562211)

PSC

HOUSEKEEPING- WASTE TREATMENT/STORAGE (S222)

Set Aside

Service-Disabled Veteran-Owned Small Business Set Aside (SDVOSBC)

Original Source

https://sam.gov/workspace/contract/opp/925ab50b272342d49592961061114abb/view
Timeline
    Description

    The Department of Veterans Affairs (VA) is soliciting proposals for Regulated Medical Waste and Sharps Disposal Services across its VISN 5 facilities, which include multiple Veterans Affairs Medical Centers (VAMCs) and Community-Based Outpatient Clinics (CBOCs) in Maryland, Washington D.C., West Virginia, Virginia, Kentucky, and Ohio. The procurement aims to establish a Single Award Firm Fixed Unit Price Blanket Purchase Agreement (BPA) to ensure the safe and compliant collection, transportation, treatment, and disposal of regulated medical waste and sharps, adhering to strict safety and regulatory guidelines. This contract is critical for maintaining public health standards and ensuring the proper management of hazardous waste generated by healthcare facilities. Interested contractors must submit their quotes by January 29, 2026, with questions due by January 13, 2026, and can contact Darren G. Morris at darren.morris2@va.gov for further information.

    Point(s) of Contact
    Darren G. MorrisContracting Officer, NCO 5
    darren.morris2@va.gov
    Files
    Title
    Posted
    36C24526Q0099 VISN5 RMW_Sharps Disposal Svcs SABPA RFQ_FINAL.pdf
    The Department of Veterans Affairs (VA) is soliciting proposals for Regulated Medical Waste and Sharps Disposal Services for its VISN 5 facilities across West Virginia, Ohio, Virginia, Kentucky, Maryland, and Washington D.C. This Request for Quotations (RFQ) seeks a contractor to provide comprehensive services, including labor, packaging, collection, removal, transportation, and proper treatment/disposal of various regulated medical wastes and sharps. The contract will be a Single Award Firm Fixed Unit Price Blanket Purchase Agreement with an ordering start date of April 1, 2026. Key requirements include contractor qualifications (licensing, permits, experience), provision of all necessary containers and equipment, adherence to strict safety and regulatory guidelines (DOT, OSHA, state environmental agencies), detailed recordkeeping and reporting, and comprehensive training for VA staff. The contractor must also demonstrate capabilities for managing waste from public health emergencies. Proposals are subject to tiered and comparative evaluations, with questions due by January 13, 2026, and quotes due by January 29, 2026.
    36C24526Q0099_2.docx
    The Department of Veterans Affairs, Network Contracting Office 5, has issued Solicitation Number 36C24526Q0099, a Request for Quotations (RFQ) for VISN 5 Regulated Medical Waste and Sharps Disposal Services. This is a single-award, firm-fixed-unit-price Blanket Purchase Agreement (BPA) with an ordering start date of April 1, 2026. The procurement is set aside for a tiered evaluation including Service-Disabled Veteran-Owned Small Businesses (SDVOSB), Veteran-Owned Small Businesses (VOSB), and Small Businesses (SB). Services are required for all VISN 5 VA Medical Centers (VAMCs) and Community-Based Outpatient Clinics (CBOCs) across multiple states including MD, DC, WV, VA, KY, and OH. Questions regarding the RFQ are due by January 13, 2026, and quotes are due by January 29, 2026, both at 10:00 AM ET. The primary point of contact is Darren G. Morris at darren.morris2@va.gov.
    36C24526Q0099.docx
    The Department of Veterans Affairs (VA) is issuing a presolicitation notice for regulated medical waste and sharps removal services for the VA Capitol Health Care Network (VISN 5). This single-award Blanket Purchase Agreement (BPA) will cover all eight VA Medical Centers and 28 associated community-based outpatient clinics across Maryland, Washington D.C., West Virginia, and parts of Virginia, Pennsylvania, Ohio, and Kentucky. The anticipated ordering period is five years, from April 1, 2026, to March 31, 2031. The solicitation will be set aside for a tiered evaluation, prioritizing Service-Disabled Veteran-Owned Small Businesses (SDVOSB), then Veteran-Owned Small Businesses (VOSB), and finally other small businesses. Prospective offerors must be registered in the Small Business Administration (SBA) database and the System for Award Management (SAM) prior to contract award. The government may award the contract based on initial quotes without discussion.
    Quality Assurance Surveillance Plan RMW Disposal VISN 5_v1.pdf
    The Quality Assurance Surveillance Plan (QASP) for the VISN 5 Regulated Medical Waste and Sharps Disposal Contract outlines the systematic method for evaluating contractor performance. This living document details what will be monitored, how monitoring will occur, who is responsible for monitoring (Contracting Officer and Contracting Officer’s Representative), and how results will be documented. Key performance standards include timely exchange of sharps containers, removal of waste within specified periods, and accurate submission of monthly reports for manifests and invoices. Surveillance methods include periodic inspections and validated user complaints. Incentives are based on exceeding or meeting performance standards, with unacceptable performance leading to Contract Discrepancy Reports and potential corrective action plans. Performance assessments will be conducted semi-annually.
    SCHEDULE.xlsx
    This government file outlines comprehensive regulated medical waste (RMW) and sharps collection services, containment material and equipment, and associated training for multiple Veterans Affairs Medical Centers (VAMCs) and Community-Based Outpatient Clinics (CBOCs) in Maryland and Washington D.C. The contract period for all items is from April 1, 2026, to March 31, 2027. Services include RMW and sharps incineration, autoclave/disposal, and on-site full-service collection, with varying quantities specified for each location. Containment materials detailed include various sizes of RMW cardboard boxes, totes, carts with red bags, yellow bags, yellow containers, and a range of disposable and reusable sharps containers (XS, SM, MD, LG), including wall-mount options with and without cabinets. Additionally, the file covers DOT training (online and onsite) and 2-hour emergency response services for the VAMCs and CBOCs.
    Solicitation Attachment - Past Performance Questionnaire.pdf
    The Past Performance Questionnaire (Attachment 3) is a critical document for federal government solicitations, particularly for the Department of Veteran Affairs, NCO 5. It is designed to collect and assess a contractor's past performance, providing a structured framework for evaluators. The questionnaire is divided into two main sections: Section A, completed by the contractor, gathers basic information such as name, address, contact person, contract award number, description of services, award date, amount, and period of performance. Section B, completed by assessors, uses a rating scale of 'Acceptable' or 'Unacceptable' to evaluate the contractor's performance across key areas: Quality of Service (compliance with requirements), Schedule (delivery within timeframes, cost control, timely and accurate invoices), and Business Relations (positive working relationships, ethics, problem resolution, responsiveness, and timely reporting). Assessors are required to provide rationale for any unsatisfactory ratings. The document also includes a section for assessors to indicate their willingness to award future contracts to the contractor and provide an overall performance rating and general comments. This questionnaire is essential for government agencies to make informed decisions about contractor capabilities and mitigate risks in procurement processes.
    Solicitation Attachment_VISN5 RMW_Sharps RFQ Price Sheet.xlsx
    The document outlines a comprehensive set of regulated medical waste and sharps collection, treatment, and containment services across multiple Veterans Affairs Medical Centers (VAMCs) and Community-Based Outpatient Clinics (CBOCs) in Maryland, Washington D.C., and West Virginia. Services include pickup and transportation, incineration, autoclave/disposal, and on-site full-service collection for both regulated medical waste (RMW) and sharps. The file also details a wide range of RMW and sharps containment materials and equipment, such as various sized cardboard boxes, totes, carts, and disposable and reusable sharps containers (including wall-mount options with and without cabinets). Additionally, the scope of work includes DOT training for up to 30 attendees online or 20 attendees on-site, and 2-hour emergency response services. The facilities covered are Baltimore MD VAMC, Baltimore VAMC Annex, Loch Raven VAMC, Fort Meade CBOC, E. Balt. County CBOC, Glen Burnie CBOC, Perry Point VAMC, Pocomoke City CBOC, Cambridge CBOC, Washington, DC VAMC, Charlotte Hall CBOC, Montgomery County / Gaithersburg CBOC, Lexington Park CBOC, Southern PG County CBOC, Southeast CBOC, Fort Belvoir CBOC, and Martinsburg VAMC, and Cumberland CBOC.
    VISN 5 VAMCs_CBOCs Locations_WDs FINAL.pdf
    The document provides a comprehensive list of VISN 5 VA Medical Centers and Community-Based Outpatient Clinics (CBOCs) across Maryland, Washington D.C., Virginia, West Virginia, Ohio, and Kentucky. For each facility, the list includes its name, address, city, state, zip code, county, and the corresponding Service Contract Act (SCA) Wage Determination (WD) number. The primary purpose of this document is to inform interested parties, likely contractors or bidders on government solicitations, about the specific SCA Wage Determinations applicable to each VA facility within VISN 5. This information is crucial for ensuring compliance with federal labor laws and accurately preparing bids for contracts related to these government facilities. The document also directs users to SAM.gov for current SCA Wage Determinations.
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