Charter Bus for Convoy Courses
ID: FA462625Q0014Type: Solicitation
Overview

Buyer

DEPT OF DEFENSEDEPT OF THE AIR FORCEFA4626 341 CONS LGCMALMSTROM AFB, MT, 59402-6863, USA

NAICS

Charter Bus Industry (485510)

PSC

TRANSPORTATION/TRAVEL/RELOCATION- TRAVEL/LODGING/RECRUITMENT: PASSENGER MOTOR CHARTER (V222)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/8cc77e358a57444bb092cbc2d2b04c82/view
Timeline
    Description

    The Department of Defense, specifically the Department of the Air Force, is soliciting proposals for charter bus services to transport 55 personnel from Malmstrom Air Force Base (AFB) in Montana to Camp Guernsey in Wyoming for training exercises scheduled for April 11-19, 2025, and August 9-16, 2025. The contract requires the provision of a large motor coach bus with two drivers, ensuring non-stop transportation while adhering to safety and security protocols. This procurement is crucial for facilitating military training operations and is set aside for small businesses, with a total award amount of $19 million. Interested contractors should acknowledge the solicitation amendment and submit their proposals by the specified deadlines, with inquiries directed to Barek Webster at barek.webster@us.af.mil or Joshua Crist at joshua.crist.1@us.af.mil.

    Files
    Title
    Posted
    Attch 1. SOW_Buses_v1.pdf
    The purpose of this acquisition is to secure transportation services for 55 personnel from Malmstrom Air Force Base (AFB), MT, to Camp Guernsey, WY, for training purposes on two occasions: April 11-19, 2025, and August 9-16, 2025. The scope includes providing a motor coach bus, two drivers, and covering all associated costs such as fuel and per diem. The contractor must be a U.S.-owned entity, ensure compliance with safety and security protocols, and adhere to all relevant traffic laws. A significant focus is placed on ensuring personnel safety and managing access to military installations. No government-furnished equipment or facilities will be provided. This document outlines the requirements and conditions for contractors bidding on this project, reflecting the Federal Acquisition Regulations (FAR) and ensuring the safety and successful execution of transportation services for military personnel during training exercises.
    Attch 3. Installation Perimeter Access Control CB.pdf
    QA - Charter Bus.xlsx
    The document outlines a Request for Proposals (RFP) for charter bus rental services under federal contracting. It addresses questions related to the duration and logistical requirements of the rental service. Specifically, the bus is required for an entire week, covering two travel days, with the stipulation that drivers do not need to stay in Guernsey, WY, between drop-off and pick-up. This indicates flexibility in driver arrangements and potential cost savings for the service provider. Overall, the document serves to clarify key aspects of the RFP, facilitating a better understanding for potential bidders regarding the expectations and operational requirements of the bus rental contract.
    Solicitation - FA462625Q0014.pdf
    The document outlines a solicitation for a Women-Owned Small Business (WOSB) contract, specifically for leasing charter bus services for transporting troops from Malmstrom Air Force Base to Guernsey, Wyoming, across two specific periods in April and August 2025. The total award amount is $19 million. Key specifications include service requirements such as the firm-fixed pricing structure and performance evaluations tied to the Statement of Work (SOW). The document contains details for proposal submission, including contact information for inquiries, item schedules, payment processing information, and contract clauses regarding compliance and certifications. It emphasizes the need for adherence to various regulations while integrating standards for small businesses, particularly those owned by women, veterans, and economically disadvantaged groups. Additionally, it outlines important administrative and contractual details, including clauses related to electronic payments and ombudsman contacts for dispute resolution. This procurement indicates the government's initiative to empower small businesses while fulfilling its operational needs efficiently.
    Solicitation Amendment FA462625Q00140001 SF 30.pdf
    This document outlines the amendment of a federal solicitation and contract modification, primarily extending the submission deadline and detailing necessary acknowledgments from the contractors regarding these amendments. Key sections specify methods for acknowledging receipt of the amendment, stipulate the importance of timely acknowledgment to avoid rejection of offers, and provide information about required contractual clauses related to commercial products and services. The document includes references to various Federal Acquisition Regulation (FAR) clauses that contractors must comply with, emphasizing contractor obligations regarding business ethics, reporting requirements, and protection against unlawful practices. Special attention is given to small business concerns, emphasizing set-aside opportunities for these entities. Additionally, the document lists attachments, including a Statement of Work (SOW) for the project, which is essential for clarity on contract expectations. Overall, the purpose of this amendment and modification is to ensure compliance and transparency within federal contracting processes while offering equal opportunities in line with legislative and executive mandates.
    Lifecycle
    Title
    Type
    Charter Bus for Convoy Courses
    Currently viewing
    Solicitation
    Similar Opportunities
    SOURCES SOUGHT--USMA Supplemental Transportation Support West Point
    Dept Of Defense
    The Department of Defense, through the U.S. Army, is seeking qualified small businesses to provide supplemental transportation support for the United States Military Academy (USMA) at West Point, New York. The contractor will be responsible for managing a fleet of vehicles, including buses, sedans, and vans, to transport cadets, staff, and faculty, while ensuring all maintenance needs are met without any Government Furnished Equipment. This service is crucial for facilitating transportation to and from area airports and medical facilities, with operations initiated via Transportation Movement Requests (TMRs) and requiring compliance with security and background check protocols. Interested small businesses must respond to the Sources Sought Notice W911SD-26-Q-A009 by providing their capabilities and relevant experience to Ignacio Cordova at ignacio.j.cordova2.civ@army.mil, as the government aims to determine the feasibility of a small business set-aside for this requirement.
    Student Transportation Services to Ft. Campbell Military Community, KY
    Dept Of Defense
    The Department of Defense Education Activity (DoDEA) is soliciting proposals for student transportation services at Fort Campbell, Kentucky, under solicitation number HE125426RE005. The procurement is a 100% Small Business set-aside, requiring contractors to provide safe and efficient transportation for daily commutes, special education needs, and various curricular and co-curricular activities, including JROTC and Extended School Year services. This contract encompasses a base year and four option years, with an option to extend services, emphasizing compliance with federal, state, and military regulations. Interested offerors must submit a completed Non-Disclosure Agreement by January 5, 2026, and proposals are due by January 12, 2026, with all submissions directed to Contracting Officer Esther Yi at esther.yi@dodea.edu and Contract Specialist Batsaikhan Usukh at batsaikhan.usukh@dodea.edu.
    15 passenger vans.
    Dept Of Defense
    The Department of Defense, specifically the Department of the Army, is seeking proposals from qualified contractors for the rental of 15-passenger vans to support military operations at Fort Irwin, California. The contract requires the provision of operational vehicles from April 9 to May 25, 2025, with specific safety features and maintenance obligations outlined in the Statement of Work. These vans will be utilized primarily for transporting soldiers between various locations during military training rotations, emphasizing the importance of reliability and compliance with military safety standards. Interested contractors, particularly those classified as small businesses, must submit their quotes by March 24, 2025, and can direct inquiries to SSG Devin Fuller at devin.fuller2.mil@army.mil or Major Alan Lambert at alan.r.lambert4.mil@army.mil for further details.
    Student Transportation Services to the Ft. Stewart Military Community in Georgia.
    Dept Of Defense
    The Department of Defense Education Activity (DoDEA) is seeking proposals for student transportation services at the Ft. Stewart Military Community in Georgia, under solicitation HE125426RE007. This procurement is a 100% Small Business set-aside, requiring contractors to provide comprehensive transportation services, including daily commutes, special education transportation, and extended school year services, with a focus on safety and efficiency. The contract encompasses a base year and four option years, with a minimum guaranteed value of $2,500. Proposals must be submitted via email by 12:00 p.m. EST on January 30, 2026, following the submission of a Non-Disclosure Agreement by January 23, 2026, to receive critical route information. Interested parties should direct inquiries to Contracting Officer Esther Yi at esther.yi@dodea.edu or Contract Specialist Batsaikhan Usukh at batsaikhan.usukh@dodea.edu.
    Student Transportation Services to the Fort Knox, Kentucky Military Community.
    Dept Of Defense
    The Department of Defense Education Activity (DoDEA) is soliciting proposals for student transportation services for the Fort Knox, Kentucky Military Community under Request for Proposal (RFP) HE125426RE006. The procurement aims to provide safe and efficient transportation for over 67,000 children of military and DoD civilian families, encompassing daily commutes, special needs transportation, and curricular/co-curricular activities. This contract is a 100% Small Business set-aside, with a minimum guaranteed contract value of $2,500.00, and proposals are due by 12:00 PM EST on January 23, 2026. Interested offerors must submit a completed Non-Disclosure Agreement by January 16, 2026, to receive the Route List and direct any questions by December 12, 2025, to the designated contacts, Esther Yi and Batsaikhan Usukh, via email.
    1ID Bus Charter
    Dept Of Defense
    The Department of Defense, specifically the Department of the Army, is seeking a contractor for a bus charter service at Fort Riley, Kansas. This procurement is categorized under transportation and travel services, focusing on passenger motor charter requirements. The service is essential for facilitating the movement of personnel, which is critical for operational readiness and logistical support. Interested parties can reach out to Kelsey Anderson at kelsey.m.anderson12.civ@army.mil or Christopher A. Richie at christopher.a.richie.civ@army.mil for further details regarding this opportunity.
    Shuttle Services BPA
    Dept Of Defense
    The Department of Defense, specifically the Naval Surface Warfare Center Carderock Division (NSWCCD), is seeking proposals for shuttle services under a Blanket Purchase Agreement (BPA) set aside for women-owned small businesses. The procurement aims to establish a five-year contract, with a maximum value of $5,000,000, to provide transportation services for employees within a 50-mile radius of the Carderock Division Headquarters in West Bethesda, Maryland, from January 1, 2026, to January 1, 2031. The contractor will be responsible for supplying a 15-passenger vehicle, a licensed and uniformed driver, fuel, maintenance, and necessary operating supplies, while adhering to specific safety and reporting requirements. Interested vendors must submit their quotes by December 15, 2025, at 12 PM EST, to Steven Besanko at steven.besanko@navy.mil, and will be evaluated based on a lowest price technically acceptable (LPTA) basis without discussions.
    Undersea Warfighting Development Center Detachment Arctic Submarine Laboratory (ICEX 2026 Operation Ice Camp Air Charter Services)
    Dept Of Defense
    The U.S. Department of Defense, through the United States Transportation Command (USTRANSCOM), is seeking proposals from qualified contractors to provide air charter services for the Undersea Warfighting Development Center Detachment Arctic Submarine Laboratory in support of ICEX 2026 Operation Ice Camp. The procurement involves four distinct Contract Line-Item Numbers (CLINs) for various aircraft types, including ski-wheel equipped aircraft for pioneering landings, a rear-loading aircraft for personnel and cargo, and rotary-wing aircraft for helicopter services, with operations scheduled between mid-February and the end of March 2026. This opportunity is critical for facilitating Arctic operations, emphasizing the need for contractors with experience in similar environments and capabilities to meet specific technical requirements. Proposals are due by January 5, 2026, at 12:00 Noon CST, and must be submitted electronically to Brenda Marshall at brenda.l.marshall10.civ@mail.mil.
    USAFRICOM Dedicated Passenger Air Charter Service
    Dept Of Defense
    The Department of Defense, through the U.S. Transportation Command (USTRANSCOM), is seeking proposals for dedicated passenger air charter services (DPACS) to support the U.S. Africa Command (USAFRICOM) and U.S. European Command (USEUCOM) missions. The contractor will provide a primary fixed-wing aircraft based in Stuttgart, Germany, along with surge aircraft capabilities deployable within 15 days of request, managing all aspects of air transport, logistics, and compliance with military regulations. This contract is crucial for ensuring reliable air transport services in support of military operations, with a base period of performance from May 1, 2026, to April 30, 2027, and four additional one-year option periods extending to April 30, 2031. Interested parties must submit their proposals by December 22, 2025, and can direct inquiries to Brenda Marshall at brenda.l.marshall10.civ@mail.mil or Thomas M. Fee at thomas.m.fee2.civ@mail.mil.
    CO OMAD 300(70) MINUTEMAN MISSILE ACCESS ROAD
    Transportation, Department Of
    The Department of Transportation, through the Federal Highway Administration, is soliciting bids for the CO OMAD 300(70) Minuteman Missile Access Road project, which involves re-graveling up to 156.582 miles of existing gravel roads utilized by the United States Air Force. The project aims to enhance road maintenance for the Air Force Intercontinental Ballistic Missile Program, specifically in southwestern Wyoming, southeastern Nebraska, and northeastern Colorado. This initiative is part of the Defense Access Road program, emphasizing the importance of maintaining access routes for national defense operations. Interested small businesses must submit their bids by December 9, 2025, at 2:00 p.m. local time, and can direct inquiries to Douglas Whitcomb or Leslie Karsten at CFLAcquisitions@dot.gov. The estimated project cost is approximately $5,980,000, with a firm fixed-price variable-scope contracting method in place.